Okaloosa County School Board — Special Meeting - Organizational Session, November 7, 2019

Thursday, November 7, 2019 Special Meeting - Organizational Session School District Central Administration Complex Training Room Niceville, Florida 8:30 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Superintendent Meeting : Nov 7, 2019 - Special Meeting - Organizational Session Type : Procedural 1. Opening of Meeting Subject : 1.2 Approval of the Agenda Meeting : Nov 7, 2019 - Special Meeting - Organizational Session Type : Action Recommended Action : Motion to approve the Agenda. Motion & Voting Motion to approve the Agenda. Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 2. Organizational Session Subject : 2.1 Election of School Board Chairman Meeting : Nov 7, 2019 - Special Meeting - Organizational Session Type : Action Recommended Action : Motion to approve the nomination for Chairman of the Board. Motion & Voting Motion to approve the nomination of Tim Bryant for Chairman of the Board. Motion by Diane Kelley, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 2. Organizational Session Subject : 2.2 Election of School Board Vice- Chairman Meeting : Nov 7, 2019 - Special Meeting - Organizational Session Type : Action Recommended Action : Motion to approve the nomination for Vice-Chairman of the Board. Motion & Voting Motion to approve the nomination of Diane Kelley for Vice-Chairman of the Board. Motion by Linda Evanchyk, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 2. Organizational Session Subject : 2.3 Establish the 2020 School Board Meeting Schedule Meeting : Nov 7, 2019 - Special Meeting - Organizational Session Type : Action Recommended Action : Motion that the Board continue conducting regular meetings on the second and fourth Monday of each month with appropriate adjustments for holidays, and that both regular meetings be held in the School District Central Administration Complex, in the Training Room, in Niceville beginning at 6:00 p.m.; and that the Board will conduct a workshop at 9:00 a.m. on the Thursday preceding each regular meeting to be held in the School District Central Administration Complex, in the Training Room in Niceville. Motion & Voting Motion that the Board continue conducting regular meetings on the second and fourth Monday of each month with appropriate adjustments for holidays, and that both regular meetings be held in the School District Central Administration Complex, in the Training Room, in Niceville beginning at 6:00 p.m.; and that the Board will conduct a workshop at 9:00 a.m. on the Thursday preceding each regular meeting to be held in the School District Central Administration Complex, in the Training Room in Niceville. Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 2. Organizational Session Subject : 2.4 Designation of School Board Member to serve as the Board's Trustee to the Florida School Boards Insurance Trust (FSBIT) Meeting : Nov 7, 2019 - Special Meeting - Organizational Session Type : Action Preferred Date : Nov 07, 2019 Absolute Date : Nov 07, 2019 Recommended Action : Motion to designate the Board's Trustee representative to the Florida School Boards Insurance Trust (FSBIT). Public Content As a Trust Member School District in Florida School Boards Insurance Trust, a School Board Member shall be appointed annually by the School Board to serve as a Trustee. There are three meetings each year in January, April, and October, with the first two meetings taking place in Gainesville and the third meeting at a rotating location selected by the trust. Tim Bryant currently serves as the Board's Trustee representative to the Florida School Boards Insurance Trust (FSBIT). File Attachments Trustee Appointment Information.pdf (710 KB) Motion & Voting Motion to designate Tim Bryant to serve as the Board's Trustee representative to the Florida School Boards Insurance Trust (FSBIT). Motion by Linda Evanchyk, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 2. Organizational Session Subject : 2.5 Designation of School Board Member to serve as the Board's representative on the Northwest Florida Manufacturers Council Meeting : Nov 7, 2019 - Special Meeting - Organizational Session Type : Action Preferred Date : Nov 07, 2019 Absolute Date : Nov 07, 2019 Recommended Action : Motion to designate the Board's representative to serve on the Northwest Florida Manufacturers Council. Public Content Diane Kelley currently serves as the Board's representative on the Northwest Florida Manufacturers Council. Motion & Voting Motion to designate Diane Kelley to serve as the Board's representative on the Northwest Florida Manufacturers Council. Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 2. Organizational Session Subject : 2.6 Designation of School Board Member to serve as the Board's representative to the Okaloosa Public Schools Foundation Meeting : Nov 7, 2019 - Special Meeting - Organizational Session Type : Action Preferred Date : Nov 07, 2019 Absolute Date : Nov 07, 2019 Recommended Action : Motion to designate the Board's representative to serve on the Okaloosa Public Schools Foundation. Public Content Ms. Evanchyk currently serves as the Board's representative to the Okaloosa Public Schools Foundation. Motion & Voting Motion to designate Linda Evanchyk to serve as the Board's representative to the Okaloosa Public Schools Foundation. Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 2. Organizational Session Subject : 2.7 Designation of School Board Member to serve as the Board's representative to the Construction Program Meeting : Nov 7, 2019 - Special Meeting - Organizational Session Type : Action Preferred Date : Nov 07, 2019 Absolute Date : Nov 07, 2019 Recommended Action : Motion to designate the Board's representative to the Construction Program. Public Content Dewey Destin currently serves as the Board's representative to the Construction Program. Motion & Voting Motion to designate Dewey Destin to serve as the Board's representative to the Construction Program. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 2. Organizational Session Subject : 2.8 Designation of School Board Member to serve as the Board's representative to the Educational Support Professional of the Year Selection Committee. Meeting : Nov 7, 2019 - Special Meeting - Organizational Session Type : Action Preferred Date : Nov 07, 2019 Absolute Date : Nov 07, 2019 Recommended Action : Motion to designate the Board's representative to serve on the Educational Support Professional of the Year Selection Committee. Public Content Linda Evanchyk currently serves as the Board's representative to the Educational Support Professional of the Year Selection Committee. Motion & Voting Motion to designate Linda Evanchyk to serve as the Board's representative to the Educational Support Professional of the Year Selection Committee. Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 3. Other Business Subject : 3.1 Authorization to continue using the existing bank MICR signatures, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 7, 2019 - Special Meeting - Organizational Session Type : Action Preferred Date : Nov 07, 2019 Absolute Date : Nov 07, 2019 Recommended Action : Motion to authorize the Finance Department to continue using the existing bank MICR signatures for the signing of accounts payable and payroll checks until new signature plates are received and installed on the AS/400 and the Burroughs check signing machine. Public Content The School Board will hold its annual organizational session on November 7, 2019, for the purpose of electing officers. Approval is requested to allow the Finance Department to continue using the existing signatures for the signing of accounts payable and payroll checks until new signatures plates are received and installed on the AS/400 and the Burroughs check signing machine. This process takes approximately 30 to 45 days. Motion & Voting Motion to authorize the Finance Department to continue using the existing bank MICR signatures for the signing of accounts payable and payroll checks until new signature plates are received and installed on the AS/400 and the Burroughs check signing machine. Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 4. Adjournment Subject : 4.1 Adjournment of the meeting by the Chairman Meeting : Nov 7, 2019 - Special Meeting - Organizational Session Type : Procedural 5. Public Notices Subject : 5.1 Public Notice Meeting : Nov 7, 2019 - Special Meeting - Organizational Session Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. File Attachments 11-7-2019 Organizational Session.pdf (184 KB)