Okaloosa County School Board — Workshop Meeting, May 7, 2020

Thursday, May 7, 2020 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. **************************************************** NOTICE This Board Meeting is being live-streamed for the convenience of the public at http://www.okaloosaschools.com/district/sb/meetings/2020. A separate seating area has been set aside for the press and public who are in attendance at the meeting in accordance with social distancing guidelines as provided by the Centers for Disease Control and Prevention (CDC). **************************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : May 7, 2020 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : May 7, 2020 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 6. Public Comment Subject : 6.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : May 7, 2020 - Workshop Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of April 2-23, 2020, presented by Rita R. Scallan, Chief Financial Officer Meeting : May 7, 2020 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of April 2-23, 2020, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Apr 2-Apr 23.pdf (317 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of April 2-23, 2020, presented by Rita R. Scallan, Chief Financial Officer Meeting : May 7, 2020 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of April 2-23, 2020, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Apr 2 - Apr 23.2.pdf (13 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : May 7, 2020 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Workshop Meeting of April 23, 2020; Minutes of Regular Meeting of April 27, 2020, recommended by the Superintendent for approval. Meeting : May 7, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : May 11, 2020 Absolute Date : May 11, 2020 Recommended Action : Motion to approve the Minutes of the Workshop Meeting of April 23, 2020; Minutes of Regular Meeting of April 27, 2020. File Attachments 4-23-2020 Workshop - DRAFT.pdf (234 KB) 4-27-2020 Meeting - DRAFT.pdf (242 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Appropriation of District 3 School Board Member Capital Outlay Funds to Florosa Elementary School for classroom flooring in the amount of $22,253.46, presented by Linda Evanchyk and recommended by the Superintendent for approval. Meeting : May 7, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : May 11, 2020 Absolute Date : May 11, 2020 Dollar Amount : $22,253.46 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Florosa Elementary School for classroom flooring in the amount of $22,253.46. Public Content District 3 School board Member Capital Outlay Funds will be appropriated to Florosa Elementary School for classroom flooring in the amount of $22,253.46. File Attachments Florosa ES - Flooring Quote.pdf (337 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Appropriation of District 5 School Board Member Capital Outlay Funds to Lewis School for hallway flooring in the amount of $25,226.00, presented by Diane Kelley and recommended by the Superintendent for approval. Meeting : May 7, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : May 11, 2020 Absolute Date : May 11, 2020 Dollar Amount : $25,226.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Lewis School for hallway flooring in the amount of $25,226.00. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Lewis School for hallway flooring in the amount of $25,226.00. File Attachments Lewis Main Hallway Estimate.pdf (56 KB) Lewis Front Foyer Estimate.pdf (58 KB) Lewis Front Hallway Estimate.pdf (56 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : May 7, 2020 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 5-11-20.3.pdf (17 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 7, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,500.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2020-05-11.pdf (422 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 Renewal of Tag-On Bid 20-968- 153-RN Bleacher Repair & Motorization, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 7, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 2310 District Wide - Minor Repair & Maintenance Recommended Action : Motion to approve renewal of Tag-On Bid 20-968-153-RN Bleacher Repair & Motorization through Pinellas County Schools, effective through April 13, 2021. Public Content Request approval to renew Tag-On Bid 20-968-153-RN Bleacher Repair & Motorization through Pinellas County Schools. The bid is based on fixed prices and will be used on an as needed basis to repair, motorize and refurbish various types of gymnasium bleachers and basketball backstops.Charron Sports is the awarded vendor. Funding will be paid from Capital Funds, Project 2310 District Wide - Minor Repair & Maintenance. The contract is effective through April 13, 2021. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services at (850) 689-7159. File Attachments TAG-ON BID 20-968-153-RN.pdf (1,749 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Tag-On Bid Purchase Over $25,000: Apple Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 7, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $33,000.00 Budgeted : Yes Budget Source : General Funds, Project 5068 CAPE - Information Technology Recommended Action : Motion to approve the purchase of computer equipment from Apple Inc. in the amount of $33,000.00. Public Content Request approval for the purchase of computer equipment from Apple Inc. in the amount of $33,000.00 for Fort Walton Beach HS. The purchase is made through State of Florida NASPO Participating Addendum Number 43211500-WSCA-15-ACS. Funds will be paid from General Funds, Project 5068 CAPE - Information Technology. A copy of the quote is attached. For additional information, please contact John Spolski, Principal, Fort Walton Beach HS at (850) 833-3300. File Attachments APPLE QUOTE.pdf (80 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Exempted Purchase Over $25,000: Study Edge, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 7, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $44,800.00 Budgeted : Yes Budget Source : General Funds, Project 3105 Instructional Materials-Textbook Recommended Action : Motion to approve the purchase of Algebra and Geometry practice and workbooks from Study Edge in the amount of $44,800.00. Public Content Request approval to purchase Algebra and Geometry practice and workbooks from Study Edge in the amount of $44,800.00. Funds will be paid from General Funds, Project 3105 Instructional Materials-Textbook. A copy of the quote is attached. For additional information, please contact Sheila Lightbourne, Assistant Superintendent, Curriculum at (850) 833-5888. File Attachments STUDY EDGE QUOTE.pdf (103 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Amendment to Service Agreement #20-05 David Bricker, presented by Vince Windham, Program Director, Purchasing, and  recommended by the Superintendent for approval. Meeting : May 7, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $21,400.00 Budgeted : Yes Budget Source : General Funds, Project 6110 Adult Education Tuition Recommended Action : Motion to approve the Amendment to Service Agreement #20-05 David Bricker, effective through June 30, 2020. Public Content Request approval to amend Service Agreement #20-05 between David Bricker and The School Board of Okaloosa County, FL, on behalf of Okaloosa Technical College. The amendment adds to the responsibility of the Provider to certify all students in CompTIA Security +; however, students cannot be certified until a state approved testing facility has been approved due to CDC guidelines and Governors orders. The amendment also increases the maximum number of hours worked from 430 to 535 hours, and the total contract amount not to exceed from $17,200.00 to $21,400.00. All other terms and conditions of the original service agreement shall remain in full force and effect. Funding will be paid from General Funds, Project 6110 Adult Education Tuition. Copies of the original service agreement and amendment are attached. For additional information, please contact Kelly Hayes, Principal, Okaloosa Technical College at (850) 833-3500. File Attachments SA #20-05.pdf (171 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Okaloosa STEMM Academy Course Adoption for the 2020-2021 School Year, presented by Denise Berry, Curriculum Specialist, and recommended by the Superintendent for approval. Meeting : May 7, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to adopt the attached course adoption for Okaloosa STEMM Academy for the 2020-2021 School Year. Public Content Request to adopt the attached course. Document is attached. For additional information, please contact Denise Berry, 850-833-3193. File Attachments Course Adoption. Exploring Technical Design.pdf (158 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Suspension of Foreign Exchange Student Program for the 2020-2021 School Year, presented by Lisa Tucker, Foreign Exchange Student Coordinator, Student Intervention Services, and recommended by the Superintendent for approval. Meeting : May 7, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : May 11, 2020 Absolute Date : May 11, 2020 Public Content In response to the COVID-19 pandemic and with guidance from the Centers for Disease Control (CDC) and U.S. Department of State, the Okaloosa County School District Foreign Exchange Program has been suspended for the entire 2020-2021 school year. No applications or placement requests for foreign exchange students will be approved for the 2020-2021 school year. This applies to all exchange partner organizations. OCSD values the partnerships with Foreign Exchange students and is issuing this one-year suspension as a measure to protect the safety and welfare of students, families, host families and sponsoring organizations. For additional information, please contact Lisa Tucker at (770) 862-8968 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Title II Part A: Teacher and Principal Training and Recruiting Fund 2020 - 2021 Grant Application, presented by Ann Flanagan, Curriculum Reading Specialist, and recommended by the Superintendent for approval. Meeting : May 7, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,113,000.00 Budgeted : Yes Budget Source : Title II Part A Federal Grant Recommended Action : Motion to approve the Title II Part A: Teacher and Principal Training and Recruiting Fund 2020 - 2021 Grant Application. Public Content Title II Part A: Teacher and Principal Training and Recruiting Fund 2020 – 2021 grant application is submitted annually to the Florida Department of Education to request funds to be used for educator professional education. For additional information, please contact Ann Flanagan, 850-833-6312. File Attachments DOE101 Budget - 20-21 Title II-A for Board Approval.pdf (146 KB) Program Application - 20-21 Title II 4.29.20.pdf (1,707 KB) DOE100A - 20-21 Title II.pdf (140 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : May 7, 2020 - Workshop Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: None to Report For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : May 7, 2020 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). None to Report For more information, contact Lee Hale at 850-833-5801 9. Superintendent's Human Resources Recommendations Subject : 9.3 Out-of-Field Report for the 2019- 2020 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : May 7, 2020 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Out-of-Field Report for the 2019-2020 school year. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Karen Peek for additional information, 833-5857. File Attachments Out-Of-Field Board Report for 5-11-2020 Board Mtg.pdf (97 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.4 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 7, 2020 - Workshop Meeting Type : Action Preferred Date : May 11, 2020 Absolute Date : May 11, 2020 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments May 11, 2020 Separations Board Report, Public.pdf (44 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.5 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 7, 2020 - Workshop Meeting Type : Action Preferred Date : May 11, 2020 Absolute Date : May 11, 2020 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments May 11, 2020 Support Personnel New Hire Board Report.pdf (200 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.6 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 7, 2020 - Workshop Meeting Type : Action Preferred Date : May 11, 2020 Absolute Date : May 11, 2020 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. 10. Discussion Agenda Subject : 10.1 Items Moved from the Consent Agenda (if any) Meeting : May 7, 2020 - Workshop Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : May 7, 2020 - Workshop Meeting Type : Action, Information 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : May 7, 2020 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : May 7, 2020 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : May 7, 2020 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS  5241 Public Input and/or Discussion of Agenda Items Meeting : May 7, 2020 - Workshop Meeting Type : Information 17. Adjournment Subject : 17.1 Adjournment of the meeting by the Chairman Meeting : May 7, 2020 - Workshop Meeting Type : 18. Public Notices Subject : 18.1 Notice of Workshop Meeting : May 7, 2020 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on May 7, 2020, beginning at 9:00 a.m. This meeting will be open to the press and public. 18. Public Notices Subject : 18.2 Public Notice Meeting : May 7, 2020 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.