Okaloosa County School Board — Regular Meeting, October 26, 2020

Monday, October 26, 2020 Regular Meeting School District Central Administration Complex Niceville, Florida Training Room 6:00 p.m. Moment of Silence Pledge of Allegiance led by Marcus Chambers *************************************************** NOTICE This Board Meeting is being live-streamed for the convenience of the public at http://www.okaloosaschools.com/district/sb/meetings/2020. The public may participate in the Public Comment portions of the meeting by either personal attendance or by calling the School Board Meeting public participation phone line. A separate seating area has been set aside for the press and public who are in attendance at the meeting in accordance with social distancing guidelines as provided by the Centers for Disease Control and Prevention (CDC). If calling into the meeting, you should call (850) 833-3100. The phone lines will be operational beginning at 6:00 p.m. on the night of the Board Meeting, and callers will be transferred into the Board Meeting during the Public Comment portion and/or Public Hearing portion of the meeting only, in the order in which calls are received. If you are calling into the meeting to make public comment, please be patient as there may be a wait time while being transferred into the meeting. *************************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Oct 26, 2020 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Oct 26, 2020 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda Motion & Voting Motion to approve the Agenda Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 6. Public Comment Subject : 6.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Oct 26, 2020 - Regular Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of September 24 - October 7, 2020, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 26, 2020 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of September 24 – October 7, 2020, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Sept 24-Oct 7.pdf (15 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Quarterly Report: Short Term Facility Use Contracts and Lease Agreements Under the $5,000 Threshold, presented by Vince Windham, Program Director, Purchasing. Meeting : Oct 26, 2020 - Regular Meeting Type : Information Public Content This report contains information regarding Short Term Facility Use Contracts and Lease Agreements entered into by the district or schools at a value less than $5,000 for the third quarter of 2020, July through September. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments CONTRACT LEASES - JUL-SEPT 2020.pdf (37 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 Quarterly Report: Service Agreements Under the $5,000 Threshold for Internal and Budgetary Funds, presented by Vince Windham, Program Director. Meeting : Oct 26, 2020 - Regular Meeting Type : Information Public Content This report contains information regarding Service Agreements entered into by district schools at a value less than the $5,000 threshold for Internal and Budgetary Funds for the third quarter of 2020, July through September. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. s UNDER THRESHOLD- JULY THRU SEPTEMBER 2020.pdf (143 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Oct 26, 2020 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Workshop Meeting of October 8, 2020; Minutes of Regular Meeting of October 12, 2020, recommended by the Superintendent for approval. Meeting : Oct 26, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 26, 2020 Absolute Date : Oct 26, 2020 Recommended Action : Motion to approve the Minutes of the Workshop Meeting of October 8, 2020; Minutes of Regular Meeting of October 12, 2020. File Attachments 10-8-2020 Workshop - DRAFT.pdf (238 KB) 10-12-2020 Meeting - DRAFT.pdf (243 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.3 Appropriation of District 2 School Board Member Capital Outlay Funds to Okaloosa Technical College for security gates and fencing in the amount of $20,000.00, presented by  Dewey Destin and recommended by the Superintendent for approval. Meeting : Oct 26, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 26, 2020 Absolute Date : Oct 26, 2020 Fiscal Impact : Yes Dollar Amount : $20,000.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Okaloosa Technical College for security gates and fencing in the amount of $20,000.00. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Okaloosa Technical College for security gates and fencing in the amount of $20,000.00. The remaining cost in the amount of $26,570.00 will be paid with District 3 and District 5 School Board Member Capital Outlay Funds. File Attachments AEF Client Fence Estimate and Contract 20201015 OTC ITB Format.pdf (652 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.4 Appropriation of District 3 School Board Member Capital Outlay Funds to Okaloosa Technical College for security gates and fencing in the amount of $13,285.00, presented by Linda Evanchyk and recommended by the Superintendent for approval. Meeting : Oct 26, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 26, 2020 Absolute Date : Oct 26, 2020 Fiscal Impact : Yes Dollar Amount : $13,285.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Okaloosa Technical College for security gates and fencing in the amount of $13,285.00. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Okaloosa Technical College for security gates and fencing in the amount of $13,285.00. The remaining cost in the amount of $33,285.00 will be paid with District 2 and District 5 School Board Member Capital Outlay Funds. File Attachments AEF Client Fence Estimate and Contract 20201015 OTC ITB Format.pdf (652 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.5 Appropriation of District 5 School Board Member Capital Outlay Funds to Okaloosa Technical College for security gates and fencing in the amount of $13,285.00, presented by Diane Kelley and recommended by the Superintendent for approval. Meeting : Oct 26, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 26, 2020 Absolute Date : Oct 26, 2020 Fiscal Impact : Yes Dollar Amount : $13,285.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Okaloosa Technical College for security gates and fencing in the amount of $13,285.00. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Okaloosa Technical College for security gates and fencing in the amount of $13,285.00. The remaining cost in the amount of $33,285.00 will be paid with District 2 and District 3 School Board Member Capital Outlay Funds. File Attachments AEF Client Fence Estimate and Contract 20201015 OTC ITB Format.pdf (652 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.6 Request to advertise a Public Hearing for adoption of a revised job description for Chief Officer, Finance, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 26, 2020 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the request to advertise a Public Hearing for adoption of a revised job description for Chief Officer, Finance. Public Content The recommended job description revision includes material changes to Minimum Eligibility Requirements, Language Skills, Mathematical Skills, Other Skills, Physical Demands, and Essential Duties and Responsibilities. These changes are recommended to reflect current practice as well as expectation regarding compliance and financial oversight for the District. For more information, contact Lee Hale at 850-833-5801. File Attachments Chief Officer - Finance.pdf (127 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.7 Tag-On Bid Over $25,000: Snap- On Industrial, presented by Vince Windham, Program Director, Purchasing and recommended by the Superintendent for approval. Meeting : Oct 26, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $43,003.25 Budgeted : Yes Budget Source : Federal Funds, project 1422 Carl Perkins-Secondary ED S131 Recommended Action : Motion to approve the purchases of equipment for Crestview HS Automotive Program from Snap-On in the amount of $43,003.25. Public Content Request approval to purchases equipment for Crestview HS Automotive Program from Snap-On in the amount of $43,003.25. The purchases are made from NASPO Contract #05316. Funds will be paid from Federal Funds, project 1422 Carl Perkins-Secondary ED S131. Copies of the quotes are attached. For additional information, please contact April Branscome, Program Director, CTE, at (850) 833-5858. File Attachments SNAP-ON QUOTES.pdf (112 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.8 Sole Source Purchase Over $25,000: Consulab Educatech, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 26, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $63,439.00 Budgeted : Yes Budget Source : Federal Funds, Project 1422 Carl Perkins-Secondary ED S131 Recommended Action : Motion to approve the purchase of equipment from Consulab Educatech, Inc. in the amount of $63,439.00. Public Content Request approval to purchase equipment from Consulab Educatech, Inc. in the amount of $63,439.00 for the Crestview HS Automotive Program. This is a sole source purchase per 6A-1.012(12)(d). Funding will be paid from Federal Funds, Project 1422 Carl Perkins- Secondary ED S131. Copies of the quote and sole source documentation are attached. For additional information, please contact April Branscome, Program Director, CTE, at (850) 833-5858. File Attachments CONSULAB EDUCATECH DOCUMENTS.PDF (725 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.9 Budget Amendment #1 - Fiscal Year 2020-2021 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 26, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 26, 2020 Absolute Date : Oct 26, 2020 Fiscal Impact : Yes Dollar Amount : $1,202,726.68 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #1 - Fiscal Year 2020- 2021 Public Content On September 21, 2020, the School Board adopted the budget for fiscal year 2020-2021. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of September 2020: General Fund $1,107,868.42 Debt Service Funds 0.00 Capital Project Funds 897,565.66 Other Special Revenue Funds - Federal (1,019,539.77) Other Special Revenue Funds - Food Service 216,832.37 Total - All Funds $1,202,726.68 File Attachments !BA 01 - Sept 2020.pdf (1,437 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.10 Monthly Financial Statement for September 2020 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 26, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 26, 2020 Absolute Date : Oct 26, 2020 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for September 2020 Public Content The financial statement for the month ending September 30, 2020, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials - 2020-09-30.pdf (722 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.11 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and  recommended by the Superintendent for approval Meeting : Oct 26, 2020 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 10-26-20.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.12 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 26, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $13,525.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2020-10-26.pdf (438 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.13 Payroll Warrant Register and Accounts Payable Warrant Register for September 2020, totaling $26,116,607.33; and Bank Transfers for September 2020, totaling $15,080,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 26, 2020 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $26,116,607.33 and Bank  Transfers in the amount of $15,080,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for September 2020, totaling $26,116,607.33; and Bank Transfers for September 2020, totaling $15,080,000.00. File Attachments 03 - MIS 3478 - Warrant Register - September 2020.pdf (547 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.14 Second Amendment to the Umbrella Agreement for Government Banking Services, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 26, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 26, 2020 Absolute Date : Oct 26, 2020 Recommended Action : Motion to approve Second Amendment to the Umbrella Agreement for Government Banking Services. Public Content Request approval of the Second Amendment to the Bank of America (BOA) Umbrella Agreement for Government Banking Services Fees which will provide the School District with a new pricing schedule for Bank Service Fees. The new pricing schedule will yield the District a savings of approximately $12,000 per year. On April 13, 2020, the School Board approved the First Amendment to the Bank of America (BOA) Umbrella Agreement for Government Services which provided the School District a six-month (6) waiver of bank service fees which yielded a savings of $29,000. The waiver was offered to allow sufficient time to negotiate new service fee rates. File Attachments Second Amendment to Umbrella Agreement for Government Banking Services.pdf (16 KB) Final BOA Rate Comparison.pdf (75 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.15 Emergency Purchase: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 26, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $61,065.00 Budgeted : Yes Budget Source : Capital Funds, Project 0319 District Wide - HVAC Replacement Recommended Action : Motion to approve the emergency purchase of HVAC equipment for Ruckel Middle School from Trane in the amount of $61,065.00. Public Content Request approval of the emergency purchase of HVAC equipment for Ruckel MS cafeteria from Trane in the amount of $61,065.00. The emergency purchase was through School Board Policy 2-17(12)(a). The equipment was purchased from Trane through Omnia Contract 15-JLP-023. Funds will be paid from Capital Funds, Project 0319 District Wide - HVAC Replacement. Copies of the Superintendent's approval of the purchase, purchase order and quote are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments TRANE DOCUMENTS-RUCKEL.pdf (766 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.16 Tag-On Bid Purchase Over $25,000: Office Depot, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 26, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $29,115.80 Budgeted : Yes Budget Source : Federal Funds, Project 1415 Title IV - SS & AEG Recommended Action : Motion to approve the purchase of office/school supplies from Office Depot in the amount of $29,115.80. Public Content Request approval to purchase office/school supplies from Office Depot in the amount of $29,115.80. The purchase is made through Omnia Contract 19-12R. Funds will be paid from Federal Funds, Project 1415 Title IV - SS & AEG. A copy of the quote is attached. For additional information, please contact Amy Dale, Specialist, Title I & Title IV, at (850) 301-3008. File Attachments OFFICE DEPOT QUOTE.pdf (112 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.17 Exempted Purchase Over $25,000: Estimated Figures for Advanced International Certificate of Education (AICE) and Advanced Placement Examinations (AP), presented by Vince Windham,  Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 26, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 5054 AP- Bonuses/Exams, Project 5053 AICE- Bonuses/Exams, Project 3105 Instructional Materials-Textbook Recommended Action : Motion to approve the purchase of examinations for an estimated number of students who will participate in AICE and AP testing. Public Content Request approval to purchase examinations for an estimated number of students who will participate in AICE and AP testing. Totals are based on an estimated number of participants. The examinations are exempt under 6A-1.012(11)(b). Each school has provided their funding source(s) on the attached spreadsheet. For additional information, please contact Stephanie Thetford, Specialist, Curriculum, at (850) 833-6313. File Attachments AP - AICE QUOTE.pdf (94 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.18 Professional Learning Catalog for the 2020-2021 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Oct 26, 2020 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the attached 2020- 2021 Professional Learning Catalog. Public Content The Professional Learning Catalog functions as the district's comprehensive in-service program intended to meet the professional growth needs of Okaloosa County School District educators and staff. Please contact Karen Peek for additional information, 833-5857. File Attachments Professional Learning Catalog 20-21Sections 1-6 Master 10-14-2020.pdf (1,595 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.19 Okaloosa Technical College Course Adoption for the 2020-2021 School Year, presented by Denise Berry, Curriculum Specialist, and recommended by the Superintendent for approval. Meeting : Oct 26, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to adopt the attached course adoption for the Okaloosa Technical College for the 2020-2021 School Year. Public Content Request to adopt the attached course. Document is attached. For additional information, please contact Denise Berry, 850-833-3193. File Attachments CHOICE Continuing Workforce Education Course Request 2020.pdf (157 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources. Meeting : Oct 26, 2020 - Regular Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: None to report at this time. For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Oct 26, 2020 - Regular Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). Employee Name EID Position Location DROP Start Date Mary Sims 109302 Teacher Bluewater ES 12/31/2020 For more information, contact Lee Hale at 850-833-5801 9. Superintendent's Human Resources Recommendations Subject : 9.3 Substitute and Temporary Employee Salary Schedule, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 26, 2020 - Regular Meeting Type : Action Preferred Date : Oct 26, 2020 Absolute Date : Oct 26, 2020 Recommended Action : Motion to approve Substitute and Temporary Salary Schedule. Public Content This is a revision of the Substitute and Temporary Employee Salary Schedule for fiscal year 2020-2021. The attached revised salary schedule denotes the revisions in red which relates to temporary supplemental pay for substitutes during the COVID-19 pandemic. This supplement is for substitute jobs beginning October 27, 2020 and is not available retroactively. File Attachments FY 2021 Subs & Temps Salary Schedule Revised 2020-10-16.pdf (61 KB) Motion & Voting Motion to approve Substitute and Temporary Salary Schedule. Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.4 Out-of-Field Report for the 2020- 2021 school year, presented by Karen Peek, Program Director, Professional Services and recommended by the Superintendent for approval. Meeting : Oct 26, 2020 - Regular Meeting Type : Action Recommended Action : Motion to approve the Out-of-Field Report for the 2020-2021 school year. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Karen Peek for additional information, 833-5857. File Attachments Subject Out-of Field Board Report for 10-26-2020 Board Mtg - Final.pdf (1,112 KB) ESOL Out-of Field Board Report for 10-26-2020 Board Mtg - Final.pdf (1,112 KB) Reading Out-of Field Board Report for 10-26-2020 Board Mtg - Final.pdf (21 KB) Motion & Voting Motion to approve the Out-of-Field Report for the 2020-2021 school year. Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.5 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 26, 2020 - Regular Meeting Type : Action Preferred Date : Oct 26, 2020 Absolute Date : Oct 26, 2020 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments October 26, 2020 Separations Board Report, Rev 10-21.pdf (40 KB) Motion & Voting Motion to approve employee separations. Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.6 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 26, 2020 - Regular Meeting Type : Action Preferred Date : Oct 26, 2020 Absolute Date : Oct 26, 2020 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments Substitute New Hires October 26 2020.pdf (97 KB) Oct 26, 2020 Instructional New Hire Board Report.pdf (204 KB) Oct 26, 2020 Support Personnel New Hire Board Report.pdf (213 KB) Motion & Voting Motion to approve personnel recommendations. Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.7 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 26, 2020 - Regular Meeting Type : Action Preferred Date : Oct 26, 2020 Absolute Date : Oct 26, 2020 Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801. File Attachments Oct 26, 2020 Transfer Board Report.pdf (270 KB) Motion & Voting Motion to approve employee transfers. Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.8 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant  Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 26, 2020 - Regular Meeting Type : Action Preferred Date : Oct 26, 2020 Absolute Date : Oct 26, 2020 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Pamela Tisza, Wright Elementary, 13.5hrs Ronnie Reece, Ruckel MS, 12.5hrs Stephen Mika, Food Service, 5.5hrs Karen Osborn, Kenwood Elementary, 7.5hrs Kirsten Delarue, Richbourg School, 37.25hrs Oscar Carcamo, Crestview HS, 75hrs Clarence Holt, Destin Elem, 19.25hrs For more information, contact Lee Hale at 850-833-5801. Motion & Voting Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.9 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 26, 2020 - Regular Meeting Type : Action Preferred Date : Oct 26, 2020 Absolute Date : Oct 26, 2020 Recommended Action : Motion to approve the leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. Motion & Voting Motion to approve the leave without pay. Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 10. Discussion Agenda Subject : 10.1 Items Moved from the Consent Agenda (if any) Meeting : Oct 26, 2020 - Regular Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Oct 26, 2020 - Regular Meeting Type : Action, Information 11. Construction Program/Owner's Representative's Business Subject : 11.2 Program #6, Task Order #10, Time and Materials Task Order,  Emergency Remedial Efforts both design and construction for repairs to roof at Bay Area Office, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Oct 26, 2020 - Regular Meeting Type : Action Preferred Date : Oct 26, 2020 Absolute Date : Oct 26, 2020 Recommended Action : Motion to approve Program #6, Task Order #10, Time and Materials Task Order, Emergency Remedial Efforts both design and construction for repairs to roof at Bay Area Office, in the amount not to exceed $85,000. Public Content Approval is requested for Program #6, Task Order #10, Time and Materials Task Order for Emergency Remedial Efforts both design and construction for repairs to the roof at Bay Area Office. Jacobs/Titan with the engaged services of an Architect/Engineer and General Contractor, in the amount not to exceed $85,000. For additional information, please contact Dr. Bill Smith, 689-7158. File Attachments Fully Executed NTP Task Order #10.pdf (68 KB) Motion & Voting Motion to approve Program #6, Task Order #10, Time and Materials Task Order, Emergency Remedial Efforts both design and construction for repairs to roof at Bay Area Office, in the amount not to exceed $85,000. Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 12. Information Technology Seat Management Contract Subject : 12.1 CACI Task Order 2-170, SALTO Gate at Okaloosa STEMM Academy,  presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Oct 26, 2020 - Regular Meeting Type : Action Preferred Date : Oct 26, 2020 Absolute Date : Oct 26, 2020 Fiscal Impact : Yes Dollar Amount : $8,277.45 Recommended Action : Motion to approve CACI Task Order 2-170, SALTO Gate at Okaloosa STEMM Academy, in the amount of $8,277.45. Public Content Add SALTO access control to single man gate at Okaloosa STEMM Academy, using customer provided power supply and electric crash bar. For additional information contact, Dustin Keith, 850-689-7151. File Attachments CACI Task Order #2-170, SALTO Gate at STEMM.pdf (26 KB) Motion & Voting Motion to approve CACI Task Order 2-170, SALTO Gate at Okaloosa STEMM Academy, in the amount of $8,277.45. Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Oct 26, 2020 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Oct 26, 2020 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. File Attachments Sales Tax Projects List by School with cost estimates.pdf (854 KB) 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Oct 26, 2020 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Oct 26, 2020 - Regular Meeting Type : Information 17. Adjournment Subject : 17.1 Adjournment of the meeting by the Chairman Meeting : Oct 26, 2020 - Regular Meeting Type : 18. Public Notices Subject : 18.1 Notice of Workshop Meeting : Oct 26, 2020 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on October 22, 2020, beginning at 9:00 a.m. This meeting will be open to the press and public. 18. Public Notices Subject : 18.2 Public Notice Meeting : Oct 26, 2020 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.