Okaloosa County BOCC — November 1, 2011

Meeting Summary Okaloosa County Board of Commissioners Tuesday, December 13, 2011– 6:00 PM Water and Sewer I. Public Information Update II. County Administrator’s Update III. Visitors 1. Kay Rasmussen, Vice President, Economic Development Council (EDC), to address the Board concerning EDC activities and project updates. 2. Adam Warwick, Florida Fish & Wildlife Conservation Commission, to address the Board concerning bear-proofing garbage in Okaloosa County. IV. Consent Agenda 1. November 1, 2011 Regular Meeting Minutes. RESULT: ADOPTED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER: Bill Roberts, Commissioner District 3 AYES: Harris, Roberts, Amunds, Campbell, Parisot 1-41 APPROVED. 2. November 15, 2011 Regular Meeting Minutes. 3. Request approval of a Public Event Permit for the 2nd Bayou, Bay and Back Run/Walk Marathon, to be held from Stahlman Avenue west along Highway 98 across Okaloosa Island, turning north on Santa Rosa Blvd., then back across Okaloosa Island to Clement Taylor Park in Destin on Saturday, January 28, 2012 from 6:00 a.m. – 12:00 p.m., sponsored by the Destin Chamber of Commerce. 4. Request approval of a Public Event Permit for the Bluewater Bay Duathlon, to be held in and around certain Bluewater Bay neighborhoods crossing John Sims Parkway at Bluewater Bay Boulevard, on Saturday, February 25, 2012, from 6:30 a.m. – 11:00 p.m., sponsored by the Emerald Coast Triathlon Club. 5. Request approval of and authorize the Chairman to execute a letter of intent to the Florida Department of Transportation for administrative support of Horizons of Okaloosa, Inc. in their U.S.C. Section 5310 Capital Assistance Grant application submittal. 6. Resolution amending the Fiscal Year 2012 Budget, General Fund, to reflect appropriations from Enterprise Florida, Inc. for carryforward grants in the amount of $109,430. Revised: 12/14/2011 Page 1 of 8 Regular Meeting Minutes December 13, 2011 7. Resolution amending the Fiscal Year 2012 Budget, General Fund, to reflect appropriations from Florida Department of Agriculture and Consumer Services for carryforward grant in the amount of $34,108. 8. Resolution amending the Fiscal Year 2012 Budget, General Fund, to reflect appropriations from Florida Department of Emergency Management for carryforward grants in the amount of $170,502. 9. Resolution amending the Fiscal Year 2012 Budget, General Fund, to reflect appropriations from Florida Department of Revenue for carryforward grant in the amount of $24,690. 10. Resolution amending the Fiscal Year 2012 Budget, General Fund, to reflect appropriations from Florida Department of Community Affairs for carryforward grant in the amount of $1,327,440. 11. Resolution amending the Fiscal Year 2012 Budget, Supervisor of Elections - General Fund, to reflect appropriations from Florida Department of State for carryforward grants in the amount of $37,109. 12. BT-12-09 to provide local match for Supervisor of Elections – General Fund carryforward grant in the amount of $3,451. 13. Resolution amending the Fiscal Year 2012 Budget, Tourist Development Fund, to reflect appropriations from Florida Department of Environmental Protection for carryforward grants in the amount of $6,910,183. 14. BT-12-08 to provide local match for Tourist Development Fund carryforward grants in the amount of $4,238,866. 15. Resolution amending the Fiscal Year 2012 Budget, Natural Disaster Fund, to reflect appropriations from Florida Department of Environmental Protection for carryforward grants in the amount of $361,991. 16. Resolution amending the Fiscal Year 2012 Budget, S.H.I.P. Fund, to reflect appropriations from Florida Housing Finance Corporation for carryforward grants in the amount of $292,590. 17. Resolution amending the Fiscal Year 2012 Budget, E-911 Operations Fund, to reflect appropriations from Florida Department of Management Services for carryforward grants in the amount of $612,904. 18. Resolution amending the Fiscal Year 2012 Budget, Capital Outlay Construction Fund, to reflect appropriations from Enterprise Florida, Inc. for carryforward grant in the amount of $243,051. 19. Resolution amending the Fiscal Year 2012 Budget, Capital Outlay Construction Fund, to reflect appropriations from Florida Department of Agriculture and Consumer Affairs for carryforward grant in the amount of $745,028. 20. Resolution amending the Fiscal Year 2012 Budget, Water and Sewer Enterprise Fund, to reflect appropriations from Enterprise Florida, Inc. for carryforward grant in the amount of $500,000. Okaloosa County Board of Commissioners Page 2 Printed 12/14/2011 Regular Meeting Minutes December 13, 2011 21. Resolution amending the Fiscal Year 2012 Budget, Water and Sewer Enterprise Fund, to reflect appropriations from United States Army for carryforward grant in the amount of $145,000. 22. BT-12-07 to provide local match for Water and Sewer Enterprise carryforward grant in the amount of $145,000. 23. Resolution amending the Fiscal Year 2012 Budget, Water and Sewer Enterprise Fund, to reflect appropriations from Florida Department of Community Affairs for carryforward grants in the amount of $468,852. 24. Resolution amending the Fiscal Year 2012 Budget, Airport Enterprise Fund, to reflect appropriations from Federal Aviation Administration for carryforward grants in the amount of $3,229,325. 25. Resolution amending the Fiscal Year 2012 Budget, Solid Waste Enterprise Fund, to reflect appropriations from Florida Department of Environmental Protection for carryforward grants in the amount of $173,653. 26. Resolution amending the Fiscal Year 2012 Budget, Emergency Medical Services Enterprise Fund, to reflect appropriations from Florida Department of Health for carryforward grant in the amount of $403. 27. Resolution amending the Fiscal Year 2012 Budget, General Fund, to reflect appropriations from Florida Department of Transportation for carryforward grants in the amount of $500,334. 28. Resolution amending the Fiscal Year 2012 Budget, General Fund, to reflect appropriations from Florida Coalition Against Domestic Violence for carryforward grant in the amount of $73,168. 29. Resolution amending the Fiscal Year 2012 Budget, General Fund, to reflect appropriations from Federal Transit Authority for carryforward grants in the amount of $8,418,280. 30. Resolution amending the Fiscal Year 2012 Budget, General Fund, to reflect appropriations from Office of Economic Adjustment for carryforward grant in the amount of $178,734. 31. Resolution amending the Fiscal Year 2012 Budget, General Fund, to reflect appropriations from Florida Department of Law Enforcement for carryforward grant in the amount of $261,418. 32. Resolution amending the Fiscal Year 2012 Budget, General Fund, to reflect appropriations from United States Department of Justice for carryforward grant in the amount of $19,915. 33. Resolution amending the Fiscal Year 2012 Budget, General Fund, to reflect appropriations from Florida Department of Education for carryforward grants in the amount of $12,814. 34. Resolution amending the Fiscal Year 2012 Budget, County Transportation Trust Fund, to reflect appropriations from Florida Okaloosa County Board of Commissioners Page 3 Printed 12/14/2011 Regular Meeting Minutes December 13, 2011 Department of Transportation for carryforward grants in the amount of $441,911. 35. Resolution amending the Fiscal Year 2012 Budget, Tourist Development Fund, to reflect appropriations from Florida Department of Transportation for carryforward grants in the amount of $260,642. 36. Resolution amending the Fiscal Year 2012 Budget, Road/Bridge Construction Fund, to reflect appropriations from Florida Department of Transportation for carryforward grants in the amount of $557,116. 37. Resolution amending the Fiscal Year 2012 Budget, Road Bridge Construction Fund, to reflect appropriations from Florida Department of Transportation for Amendment #1 to design and construct sidewalks on SR 293 from north end of Mid-Bay Bridge to State Road 20 grant in the amount of $32,553. 38. Resolution amending the Fiscal Year 2012 Budget, Airport Enterprise Fund, to reflect appropriations from Office of the Governor for carryforward grant in the amount of $1,076,610. 39. Resolution amending the Fiscal Year 2012 Budget, Airport Enterprise Fund, to reflect appropriations from Florida Department of Transportation for carryforward grants in the amount of $4,174,606. 40. BT-12-10 to provide local match for General Fund carryforward grants in the amount of $19,859. 41. BT-12-11 to provide local match for Airport Enterprise Fund carryforward grants in the amount of $3,883,044. V. Department Business 1. Richard Brannon/Purchasing a. Request approval of the draft Request for Proposals and the proposed selection committee for reviewing proposals to be submitted for development/management of the 4.4 acre and 2.8 acre parcels on Okaloosa Island at the site of the old island golf course. District: 2. 3 motions on this item: 1-Motion by Don Amunds to remove "no contact" clause from RFP, until deadline for RFP Submissions. Second, Wayne Harris, approved 4-1; Dave Parisot Nay vote. 2-Motion for simultaneous appraisal; view at same time of RFP. Dave Parisot, second Wayne Harris. Approved 5/0. 3-Motion to approve selection committee. Wayne Harris, Bill Roberts second, approved 5/0. Note: RFP to be brought back to board in Jan. Okaloosa County Board of Commissioners Page 4 Printed 12/14/2011 Regular Meeting Minutes December 13, 2011 2. Donald Turner/Facilities Maintenance a. Request consideration and staff direction concerning a request submitted by Elder Services of Okaloosa County for renewal of an existing lease at the old Fort Walton Beach hospital. District: 2. RESULT: ADOPTED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER: Don Amunds, Commissioner District 4 AYES: Harris, Roberts, Amunds, Campbell, Parisot Choice #1 of 2 selected and altered to a 2 year lease with code enforcement/improvements. 3. Jeff Littrell/Water & Sewer a. Request approval to solicit quotes in lieu of bids for the purchase of 8” pipe and associated materials for the Duke Field Force Main project. District: 1&3. RESULT: ADOPTED [UNANIMOUS] MOVER: Don Amunds, Commissioner District 4 SECONDER: Wayne Harris, Commissioner District 1 AYES: Harris, Roberts, Amunds, Campbell, Parisot 4. Greg Donovan/Airports a. Request approval of and authorize the Chairman to execute amended Letters of Credit (security guarantees) for Avis and Budget rental car companies at Northwest Florida Regional Airport. District: All. RESULT: ADOPTED [UNANIMOUS] MOVER: David Parisot, Commissioner District 2 SECONDER: Wayne Harris, Commissioner District 1 AYES: Harris, Roberts, Amunds, Campbell, Parisot 5. Don Vanderhoek/Information Systems a. Request approval of Task Order Number 111 with Polyengineering, Inc. for general consulting services related to the Okaloosa County Fiber Optic project. District: All. Okaloosa County Board of Commissioners Page 5 Printed 12/14/2011 Regular Meeting Minutes December 13, 2011 RESULT: ADOPTED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER: David Parisot, Commissioner District 2 AYES: Harris, Roberts, Amunds, Campbell, Parisot ITEMS A&B approved. b. Informational update concerning the final proof of publication of Commissioner Redistricting as required by Florida Statute. District: All. 6. John Hofstad/Public Works a. Request consideration and staff direction concerning a proposed County plan for coordination of beach weddings at James Lee Park in Destin. District: 5. RESULT: ADOPTED [UNANIMOUS] MOVER: David Parisot, Commissioner District 2 SECONDER: Wayne Harris, Commissioner District 1 AYES: Harris, Roberts, Amunds, Campbell, Parisot b. Request approval of a firm recommended by the selection committee for the preliminary engineering design services project for the PJ Adams Parkway – Western Crestview Bypass LAP project. District: 3. RESULT: ADOPTED [UNANIMOUS] MOVER: Don Amunds, Commissioner District 4 SECONDER: David Parisot, Commissioner District 2 AYES: Harris, Roberts, Amunds, Campbell, Parisot B-H c. Request approval to schedule a public hearing on January 17, 2012 concerning a request to vacate the plat for Parkview Estates Townhomes in Fort Walton Beach. District: 3. d. Request approval of and authorize the Chairman to execute Addendum No. 1 to the Design & CEI Services contract with Neel-Schaffer, Inc. for the Sylvania Heights Resurfacing project at the request of the Department of Community Affairs. District: 4. e. Request approval of a request submitted by Milligan Water System, Inc. for 170 cubic yards of fill material for their use to properly backfill an area where a main water line break was repaired. District: 3. f. Request approval of a request submitted by Keith Park Developers, LLC for acceptance of roadway improvements on Richburg Lane into the permanent maintenance system and release of the related letter of credit. District: 1. Okaloosa County Board of Commissioners Page 6 Printed 12/14/2011 Regular Meeting Minutes December 13, 2011 g. Request approval of the use of constitutional gas tax funding for road reconstruction and stormwater improvement in the Foxwood subdivision area. District: 1. h. Request approval of and authorize the Chairman to execute a Roadway Transfer Agreement with the Florida Department of Transportation (FDOT) and the related Resolution, for the transfer of ownership and maintenance of White Point Road from the FDOT to Okaloosa County. District: 5. i. Request approval of a proposed 1+1+1 six month pilot program as submitted by Waste Management for modified curbside residential garbage and recyclable collection service in the following areas: the Poquito Bayou area including Longwood, and those portions of unincorporated Shalimar east of 12th Street and south of 4th Avenue. District: 2. RESULT: ADOPTED [UNANIMOUS] MOVER: David Parisot, Commissioner District 2 SECONDER: Don Amunds, Commissioner District 4 AYES: Harris, Roberts, Amunds, Campbell, Parisot j. Informational update concerning the Florida Department of Environmental Protection’s acceptance of the County’s proposed Baker Landfill remediation modifications. District: All. INFORMATION ONLY. k. Request approval to schedule a public hearing on January 17, 2012 concerning a request submitted by the Rocky Bayou Homeowners Association to allow golf carts on county roads within the Rocky Bayou subdivision. District: 5. RESULT: ADOPTED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER: Bill Roberts, Commissioner District 3 AYES: Harris, Roberts, Amunds, Campbell, Parisot VI. New Business 1. Request consideration of a request to appoint a Commissioner to the Okaloosa County Canvassing Committee. District: All. Tabled. Okaloosa County adheres to the Americans with Disabilities Act and will make reasonable modifications for access to this meeting upon request. Please call the County Administrator’s Office at (850) 651-7515 to make a request. For Hearing Impaired, Dial 1-800-955-8771 (TDD), and 1-800- 955-8770 (Voice). Requests must be received at least 48 hours in advance Okaloosa County Board of Commissioners Page 7 Printed 12/14/2011 Regular Meeting Minutes December 13, 2011 of the meeting in order for Okaloosa County to provide the requested service. Okaloosa County Board of Commissioners Page 8 Printed 12/14/2011