Okaloosa County School Board — Special Meeting - Organizational Session, November 13, 2023

Monday, November 13, 2023 Special Meeting - Organizational Session School District Central Administration Complex Training Room Niceville, Florida 8:30 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Superintendent Meeting : Nov 13, 2023 - Special Meeting - Organizational Session Type : Procedural 1. Opening of Meeting Subject : 1.2 Approval of the Agenda Meeting : Nov 13, 2023 - Special Meeting - Organizational Session Type : Action Recommended Action : Motion to approve the Agenda. Motion & Voting Motion to approve the Agenda. Motion by Lamar White, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 2. Organizational Session Subject : 2.1 Election of School Board Chairman Meeting : Nov 13, 2023 - Special Meeting - Organizational Session Type : Action Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Recommended Action : Motion to approve the nomination of School Board Member for Chairman of the Board. Motion & Voting Motion to approve the nomination of Lamar White for Chairman of the Board. Motion by Tim Bryant, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 2. Organizational Session Subject : 2.2 Election of School Board Vice- Chairman Meeting : Nov 13, 2023 - Special Meeting - Organizational Session Type : Action Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Recommended Action : Motion to approve the nomination of School Board Member for Vice- Chairman of the Board. Motion & Voting Motion to approve the nomination of Linda Evanchyk for Vice-Chairman of the Board. Motion by Marti Gardner, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 2. Organizational Session Subject : 2.3 Establish the 2024 School Board Meeting Schedule Meeting : Nov 13, 2023 - Special Meeting - Organizational Session Type : Action Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Recommended Action : Motion that the Board continue conducting regular meetings on the second and fourth Monday of each  month with appropriate adjustments for holidays. The Workshops of each month will be conducted at 9:00 a.m., and the Regular Meetings will be conducted at 6:00 p.m., at the School Board Central Administration Complex, in the Training Room, Niceville, Florida. File Attachments 2024 School Board Meeting Schedule - DRAFT.pdf (70 KB) Motion & Voting Motion that the Board continue conducting regular meetings on the second and fourth Monday of each month with appropriate adjustments for holidays. The Workshops of each month will be conducted at 9:00 a.m., and the Regular Meetings will be conducted at 6:00 p.m., at the School Board Central Administration Complex, in the Training Room, Niceville, Florida. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 2. Organizational Session Subject : 2.4 Revised School Board Meeting Protocols and Guidelines, presented by C. Jeffrey McInnis, Attorney to the Board, and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Special Meeting - Organizational Session Type : Action Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Fiscal Impact : No Recommended Action : Motion to approve Resolution 23-11 revised School Board Meeting Protocols and Guidelines. File Attachments Resolution 23-11 School Board Meeting Protocols and Guidelines - FINAL.pdf (67 KB) School Board Meeting Protocols and Guidelines - REDLINED.pdf (71 KB) Motion & Voting Motion to approve Resolution 23-11 revised School Board Meeting Protocols and Guidelines. Motion by Tim Bryant, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 2. Organizational Session Subject : 2.5 Designation of School Board Member to serve as the Board's Trustee to the Florida School Boards Insurance Trust (FSBIT) Meeting : Nov 13, 2023 - Special Meeting - Organizational Session Type : Action Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Recommended Action : Motion to designate School Board Member to serve as the Board's Trustee representative to the Florida School Boards Insurance Trust (FSBIT). Public Content As a Trust Member School District in Florida School Boards Insurance Trust, a School Board Member shall be appointed annually by the School Board to serve as a Trustee. There are three meetings each year in January, April, and October at rotating locations selected by the trust. Tim Bryant currently serves as the Board's Trustee representative to the Florida School Boards Insurance Trust (FSBIT). Motion & Voting Motion to designate Tim Bryant to serve as the Board's Trustee representative to the Florida School Boards Insurance Trust (FSBIT). Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 2. Organizational Session Subject : 2.6 Designation of School Board Member to serve as the Board's representative on the Northwest Florida Manufacturers Council Meeting : Nov 13, 2023 - Special Meeting - Organizational Session Type : Action Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Recommended Action : Motion to designate School Board Member to serve as the Board's representative to serve on the Northwest Florida Manufacturers Council. Public Content Marti Gardner currently serves as the Board's representative on the Northwest Florida Manufacturers Council. Motion & Voting Motion to designate Marti Gardner to serve as the Board's representative to serve on the Northwest Florida Manufacturers Council. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 2. Organizational Session Subject : 2.7 Designation of School Board Member to serve as the Board's representative to the Okaloosa Public Schools Foundation Meeting : Nov 13, 2023 - Special Meeting - Organizational Session Type : Action Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Recommended Action : Motion to designate School Board Member to serve as the Board's representative to serve on the Okaloosa Public Schools Foundation. Public Content Linda Evanchyk currently serves as the Board's representative to the Okaloosa Public Schools Foundation. Motion & Voting Motion to designate Linda Evanchyk to serve as the Board's representative to serve on the Okaloosa Public Schools Foundation. Motion by Tim Bryant, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 2. Organizational Session Subject : 2.8 Designation of School Board Member to serve as the Board's representative to the Construction Program Meeting : Nov 13, 2023 - Special Meeting - Organizational Session Type : Action Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023  Recommended Action : Motion to designate the School Board Member to serve as the Board's representative to the Construction Program. Public Content Tim Bryant currently serves as the Board's representative to the Construction Program. Motion & Voting Motion to designate the Diane Kelley to serve as the Board's representative to the Construction Program. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 2. Organizational Session Subject : 2.9 Designation of School Board Member to serve as the Board's representative to the Principal of the Year and Assistant Principal of the Year Selection Committee Meeting : Nov 13, 2023 - Special Meeting - Organizational Session Type : Action Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Recommended Action : Motion to designate School Board Member to serve as the Board's representative to the Principal of the Year and Assistant Principal of the Year Selection Committee. Public Content Lamar White currently serves as the Board's representative to the Principal of the Year and Assistant Principal of the Year Selection Committee. Motion & Voting Motion to designate Marti Gardner to serve as the Board's representative to the Principal of the Year and Assistant Principal of the Year Selection Committee. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 3. Other Business Subject : 3.1 Authorization to continue using the existing bank MICR signatures, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Special Meeting - Organizational Session Type : Action Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Recommended Action : Motion to authorize the Finance Department to continue using the existing bank MICR signatures for the signing of accounts payable and payroll checks until new signature plates are submitted to Bank of America and set up in Focus. Public Content The School Board will hold its annual organizational session on November 13, 2023, for the purpose of electing officers. Approval is requested to allow the Finance Department to continue using the existing signatures for the signing of accounts payable and payroll checks until new signatures are submitted to Bank of America and set up in Focus. This process takes approximately 30 days. Motion & Voting Motion to authorize the Finance Department to continue using the existing bank MICR signatures for the signing of accounts payable and payroll checks until new signature plates are submitted to Bank of America and set up in Focus. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 4. Adjournment Subject : 4.1 Adjournment of the meeting by the Chairman Meeting : Nov 13, 2023 - Special Meeting - Organizational Session Type : Procedural 5. Public Notices Subject : 5.1 Public Notice Meeting : Nov 13, 2023 - Special Meeting - Organizational Session Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. File Attachments 11-13-2023 Organizational Session.pdf (9 KB)