Okaloosa County School Board — Workshop Meeting, August 20, 2015

Thursday, August 20, 2015 Workshop Meeting School District Administration Building Fort Walton Beach, Florida 9:00 a.m. Moment of Silence Pledge of Allegiance led by Dewey Destin 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Aug 20, 2015 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Aug 20, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Information Technology Seat Management item 10.2 L-3 Task Order No. 2-23 OCSD CHOICE SALTO Lock for Adult Student Center, was deleted. Public Content A board member may request an item be removed from the Consent Agenda for more information or moved to the Discussion Agenda to be voted on separately. Following any corrections, additions, or deletions, the Board will approve the Agenda. 4. Public Discussion Subject : 4.1 Rob English - Invocation Meeting : Aug 20, 2015 - Workshop Meeting Type : Information Public Content Personal Appearance Before the Board Addressing the School Board by written request. Any person or group wishing to address the School Board shall file with the Superintendent eight (8) days before the meeting at which an audience is desired, a written request asking to be placed on the agenda and giving the following information: (1) Name and address of person or group making request; (2) Name of persons or organizations represented; (3) Subject matter to be discussed; and, (4) Specific questions to be answered or specific action to be desired by the School Board. School Board members will receive a copy of the request prior to the School Board meeting. The Superintendent shall answer, in writing, any person or group making such a request, informing them of the date of the meeting and the place and time on the agenda assigned to them. In the event that the agenda for the next meeting is crowded, the Superintendent may, at his/her discretion, place the request for hearing at the following meeting. An individual appearing before the School Board shall be allotted three (3) minutes to make their presentation if speaking on their own behalf and five (5) minutes to make their presentation if speaking on behalf of a group or organization. 4. Public Discussion Subject : 4.2 Bob Brady - Invocation Meeting : Aug 20, 2015 - Workshop Meeting Type : Information Public Content Personal Appearance Before the Board Addressing the School Board by written request. Any person or group wishing to address the School Board shall file with the Superintendent eight (8) days before the meeting at which an audience is desired, a written request asking to be placed on the agenda and giving the following information: (1) Name and address of person or group making request; (2) Name of persons or organizations represented; (3) Subject matter to be discussed; and, (4) Specific questions to be answered or specific action to be desired by the School Board. School Board members will receive a copy of the request prior to the School Board meeting. The Superintendent shall answer, in writing, any person or group making such a request, informing them of the date of the meeting and the place and time on the agenda assigned to them. In the event that the agenda for the next meeting is crowded, the Superintendent may, at his/her discretion, place the request for hearing at the following meeting. An individual appearing before the School Board shall be allotted three (3) minutes to make their presentation if speaking on their own behalf and five (5) minutes to make their presentation if speaking on behalf of a group or organization. 4. Public Discussion Subject : 4.3 Laurie Bartlett - Invocation Meeting : Aug 20, 2015 - Workshop Meeting Type : Information Public Content Personal Appearance Before the Board Addressing the School Board by written request. Any person or group wishing to address the School Board shall file with the Superintendent eight (8) days before the meeting at which an audience is desired, a written request asking to be placed on the agenda and giving the following information: (1) Name and address of person or group making request; (2) Name of persons or organizations represented; (3) Subject matter to be discussed; and, (4) Specific questions to be answered or specific action to be desired by the School Board. School Board members will receive a copy of the request prior to the School Board meeting. The Superintendent shall answer, in writing, any person or group making such a request, informing them of the date of the meeting and the place and time on the agenda assigned to them. In the event that the agenda for the next meeting is crowded, the Superintendent may, at his/her discretion, place the request for hearing at the following meeting. An individual appearing before the School Board shall be allotted three (3) minutes to make their presentation if speaking on their own behalf and five (5) minutes to make their presentation if speaking on behalf of a group or organization. 4. Public Discussion Subject : 4.4 Sandra Atkinson - Invocation Meeting : Aug 20, 2015 - Workshop Meeting Type : Information Public Content Personal Appearance Before the Board Addressing the School Board by written request. Any person or group wishing to address the School Board shall file with the Superintendent eight (8) days before the meeting at which an audience is desired, a written request asking to be placed on the agenda and giving the following information: (1) Name and address of person or group making request; (2) Name of persons or organizations represented; (3) Subject matter to be discussed; and, (4) Specific questions to be answered or specific action to be desired by the School Board. School Board members will receive a copy of the request prior to the School Board meeting. The Superintendent shall answer, in writing, any person or group making such a request, informing them of the date of the meeting and the place and time on the agenda assigned to them. In the event that the agenda for the next meeting is crowded, the Superintendent may, at his/her discretion, place the request for hearing at the following meeting. An individual appearing before the School Board shall be allotted three (3) minutes to make their presentation if speaking on their own behalf and five (5) minutes to make their presentation if speaking on behalf of a group or organization. 4. Public Discussion Subject : 4.5 Wendell Beattie - Invocation Meeting : Aug 20, 2015 - Workshop Meeting Type : Information Public Content Personal Appearance Before the Board Addressing the School Board by written request. Any person or group wishing to address the School Board shall file with the Superintendent eight (8) days before the meeting at which an audience is desired, a written request asking to be placed on the agenda and giving the following information: (1) Name and address of person or group making request; (2) Name of persons or organizations represented; (3) Subject matter to be discussed; and, (4) Specific questions to be answered or specific action to be desired by the School Board. School Board members will receive a copy of the request prior to the School Board meeting. The Superintendent shall answer, in writing, any person or group making such a request, informing them of the date of the meeting and the place and time on the agenda assigned to them. In the event that the agenda for the next meeting is crowded, the Superintendent may, at his/her discretion, place the request for hearing at the following meeting. An individual appearing before the School Board shall be allotted three (3) minutes to make their presentation if speaking on their own behalf and five (5) minutes to make their presentation if speaking on behalf of a group or organization. 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of July 22 - August 5, 2015, presented by Rita R. Scallan, Chief Financial Officer Meeting : Aug 20, 2015 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of July 22 - August 5, 2015, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel July 22 - Aug 5.pdf (15 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of July 22 - August 5, 2015, presented by Rita R. Scallan, Chief Financial Officer Meeting : Aug 20, 2015 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of July 22 - August 5, 2015, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel July 22 - Aug 5.pdf (15 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Elementary and Secondary ELA and Math Curriculum Guides, presented by Marti Gardner, Elementary Director, and Sheila Lightbourne, Secondary Director. Meeting : Aug 20, 2015 - Workshop Meeting Type : Information Public Content Throughout the 2014-15 school year, teachers from across the district and Instructional Coaches collaborated to create ELA and Math Curriculum Guides. The Curriculum Guides are standards driven and offer a wide variety of resources to allow for flexibility of instruction. While a valuable resource, these guides are not mandatory. Additionally, these guides can be accessed electronically or downloaded for a paper-based copy. 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Aug 20, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Public Content Following any corrections, additions, or deletions, the Board will approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent for approval. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Workshop Meeting of August 6, 2015; Minutes of Regular Meeting of August 10, 2015, recommended by the Superintendent for approval. Meeting : Aug 20, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Workshop Meeting of August 6, 2015; Minutes of Regular Meeting of August 10, 2015. Public Content The minutes of Board meetings must be approved by the Board. File Attachments 8-10-2015 Meeting DRAFT.pdf (167 KB) 8-6-2015 Workshop DRAFT.pdf (157 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Payroll Warrant Register and Accounts Payable Warrant Register for July 2015, totaling $6,378,834.76, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 20, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,378,834.76 Budgeted : Yes Recommended Action : Motion to approve Warrants in the amount of $6,378,834.76. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for July 2015, totaling $6,378,834.76, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments MIS 3478 - Warrant Register July 2015.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Aug 20, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 8-24-15.pdf (15 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 20, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $30,936.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve acceptance of school donations. Public Content Okaloosa County schools periodically receive donations over $500.00 from public and private donors, some of whom wish to remain anonymous. These donations are reported to the School Board for approval/ acknowledgement through the Finance Department. Donors specify in writing the name of the school(s) and the purpose of the donation. Donations have assisted Okaloosa County students in many programs, both curricular and extra-curricular. File Attachments Donations 2015-08-24.pdf (78 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 RFP 15-05 Chemical Dilutions Systems for the Schools of the Okaloosa  County School District, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 20, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 2011 Custodial Services Recommended Action : Motion to approve the committee's recommendation to award RFP 15-05 Chemical Dilutions Systems to PR Chemical & Paper Supply, based on fixed prices. Public Content Request approval of the committee's recommendation to award RFP 15-05 Chemical Dilutions Systems to PR Chemical & Paper Supply, based on fixed prices. Funding will be paid from general funds, project 2011 Custodial Services. The contract is effective August 25, 2015 through August 24, 2018 and a copy of the committee's recommendation is attached. For additional information, please contact Dr. Bill Smith, Director, Custodial Services at (850) 689-7158. File Attachments RFP_15-05.pdf (16 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject :  7.7 Service Agreement #16-46 Victoria Donahoo, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 20, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,160.00 Budgeted : Yes Budget Source : Internal Funds, Band Recommended Action : Motion to approve Service Agreement #16-46 between Victoria Donahoo and The School Board of Okaloosa County, FL on behalf of Pryor Middle School, to provide percussion and musical instruction in the amount of $2,160. Public Content Request approval of Service Agreement #16-46 between Victoria Donahoo and The School Board of Okaloosa County, FL, on behalf of Pryor Middle School, to provide percussion and musical instruction. The Provider will be paid $15.00 per hour for up to one hundred forty-four (144) hours, for a total contract amount not to exceed $2,160.00. Funds will be paid from Internal Funds, Band. The contract is effective August 25, 2015 through May 24, 2016 and a copy of the Agreement is attached. For additional information, please contact Hank Phillips, Band Director, Pryor Middle School at (850) 833-3613. File Attachments SA# 16-46.pdf (42 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Service Agreement #16-50 Victoria Donahoo, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 20, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,700.00 Budgeted : Yes Budget Source : Internal Funds, Band Recommended Action : Motion to approve Service Agreement #16-50 between Victoria Donahoo and The School Board of Okaloosa County, FL, on behalf of Meigs Middle School to provide percussion and musical instruction. Public Content Request approval of the Service Agreement #16-50 between Victoria Donahoo and The School Board of Okaloosa County, FL, on behalf of Meigs Middle School to provide percussion and musical instruction in the amount of $2,700. The Provider will be paid $15.00 per hour for up to one hundred and eighty (180) hours, for a total contact amount not to exceed $2,700.00. Funds will be paid from Internal funds, Band. The contract is effective August 25, 2015 through June 30, 2016 and a copy is attached. For additional information, please contact Paul Harris, Band Director at (850) 833-4301. File Attachments SA# 16-50.pdf (47 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent of Operations, and recommended by the Superintendent for approval. Meeting : Aug 20, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 24, 2015 Absolute Date : Aug 24, 2015 Recommended Action : Motion to approve Attendance Waivers as presented. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Agreements between the School Board of Okaloosa County and School-to-Work porgram providers to provide career experience opportunities to eligible students, submitted by Melody Sommer, Program Director, Exceptional Student Education, and recommended by the Superintendent for approval. Meeting : Aug 20, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 25, 2015 Absolute Date : Aug 25, 2015 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Agreements between the School Board of Okaloosa County and the following School-to-Work program providers: Calvary Chapel, Cinco Baptist School, City of Ft. Walton Beach, Robert L. F. Sikes Library, Exodos Thrift Store, The Flower Basket Florist, Golden Corral, Goodwill Industries, Jackie's Beauty Salon, Little Caesar's, Piggly Wiggly, Publix, Ruby Tuesday, Salvation Army, Shalimar Pointe Country Club, Subway (Beal Parkway), Subway (Ferdon Blvd.), Subway (Racetrack Road), Subway at Walmart, Target, Uncle Bill's Family Restaurant, Walgreens, Walmart #944, and White Sands Bowling Center. Public Content The School-to-Work program provides valuable career experience to eligible Exceptional Student Education students. File Attachments Exec Contract Crestview Library - Richbourg - 2016.pdf (415 KB) Exec Contract Salvation Army - Silver Sands - 2016.pdf (46 KB) Exec Contract Walmart - Richbourg - 2016.pdf (376 KB) Exec Contract White Sands - Silver Sands - 2016.pdf (48 KB) Exec Contract Target - Silver Sands - 2016.pdf (46 KB) Exec Contract Walgreens - Silver Sands - 2016.pdf (47 KB) Exec Contract Little Caesar's - Silver Sands - 2016.pdf (388 KB) Exec Contract Cinco Baptist School - Silver Sands - 2016.pdf (391 KB) Exec Contract Ruby Tuesday - Silver Sands - 2016.pdf (46 KB) Exec Contract Calvary Chapel - Silver Sands - 2016.pdf (48 KB) Exec Contract Jackie's - Silver Sands - 2016.pdf (52 KB) Exec Contract Publix - Richbourg - 2016.pdf (358 KB) Exec Contract City of FWB - Silver Sands - 2016.pdf (388 KB) Exec Contract Exodos - Richbourg - 2016.pdf (416 KB) Exec Contract Subway on Beal - Silver Sands - 2016.pdf (377 KB) Exec Contract Uncle Bill's Restaurant - Richbourg - 2016.pdf (387 KB) Exec Contract Subway at Walmart - Richbourg - 2016.pdf (395 KB) Exec Contract Shalimar Pointe - Richbourg - 2016.pdf (111 KB) Exec Contract Subway on Racetrack - Silver Sands - 2016.pdf (388 KB) Exec Contract Subway on Ferdon - Richbourg - 2016.pdf (403 KB) Exec Contract Flower Basket - Richbourg - 2016.pdf (378 KB) Exec Contract Goodwill - Richbourg - 2016.pdf (50 KB) Exec Contract Piggly Wiggly - Silver Sands - 2016.pdf (409 KB) Exec Contract Golden Corral - Silver Sands - 2016.pdf (49 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Agreement between The School Board of Okaloosa County and Carlton Palms Educational Center, Inc., presented by Melody Sommer, Program Director for Exceptional Student Education, and recommended by the Superintentent for approval. Meeting : Aug 20, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 25, 2015 Absolute Date : Aug 25, 2015 Fiscal Impact : Yes Dollar Amount : $14,831.41 Budgeted : Yes Budget Source : Medicaid Recommended Action : Motion to approve the agreement between The School Board of Okaloosa  County and Carlton Palms Educational Center, Inc. Public Content This agreement provides educational services to an individual student at a residential facility. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Agreement between The School Board of Okaloosa County and Carlton Palms Educational Center, Inc., presented by Melody Sommer, Program Director for Exceptional Student Education, and recommended by the Superintendent for approval. Meeting : Aug 20, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 25, 2015 Absolute Date : Aug 25, 2015 Fiscal Impact : Yes Dollar Amount : $21,584.15 Budgeted : Yes Budget Source : Medicaid Recommended Action : Motion to approve the agreement between The School Board of Okaloosa County and Carlton Palms Educational Center, Inc. Public Content This agreement provides educational services to an individual student at a residential facility. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Cooperative Agreement between School Board of Okaloosa County and Early Learning Coalition of Okaloosa and Walton Counties for services provided to the Teenage Parent Program, presented by Teri Schroeder, Program Director, Student Services, and recommended by the Superintendent for approval. Meeting : Aug 20, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 24, 2015 Absolute Date : Aug 24, 2015 Fiscal Impact : Yes Dollar Amount : $165,000.00 Budgeted : Yes Budget Source : Teenage Parent Program Project Recommended Action : Motion to approve the Cooperative between the School Board of Okaloosa County and the Early Learning Coalition of Okaloosa and Walton Counties for services provided to the Teenage Parent Program.  Contract date 8/17/2015 - 8/16/2016 Public Content Early Learning Coalition of Okaloosa and Walton counties and the School Board of Okaloosa County mutually agree to cooperated in serving the pregnant adolescents and teen parents in the School District. Counseling services to pregnant students and teen parents and child care placement services are provided through this agreement. Term of contract is 8/17/2015-8/16/2016. Total amount should not exceed $165,000.00. Copy of agreement attached. File Attachments Early Learning Coalition.pdf (565 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 School Affiliation Agreement between the School Board of Okaloosa County and Fort Walton Beach Medical Center for the Practical Nursing Program at CHOICE High School and Technical Center, presented by Sarah Myers, RN, Nursing Program Director, and recommended by the Superintendent for approval. Meeting : Aug 20, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the School Affiliation Agreement between the School Board of Okaloosa County and Fort Walton Beach Medical Center for the  Practical Nursing Program at CHOICE High School and Technical Center for 2015-2016 school year. Public Content The School Affiliation Agreement between the School Board of Okaloosa County and Fort Walton Beach Medical Center is to provide clinical learning experience for students enrolled in the LPN program at CHOICE High School and Technical Center for 2015-2016 school year. File Attachments School Affiliation Agreement with FWBMC.pdf (1,127 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Educational Program Support Agreement between the School Board of Okaloosa County and the Doolittle Institute, Inc. to support the robotics programs, presented by Steve Horton, Assistant Superintendent-MIS, and recommended by the Superintendent for approval. Meeting : Aug 20, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Educational Program Support Agreement between the School Board of Okaloosa County and the Doolittle Institute, Inc., to support the robotics programs, effective August 24, 2015 through August 23, 2016. Public Content The Agreement with Doolittle Institute supports the further development of robotics programs in Okaloosa County. These programs are an important component of STEM and Career Technical Education in the district. This agreement will be effective August 24, 2015 through August 23, 2016. There is no cost to the district. File Attachments Educational Program Support Agreement Doolittle Institute 2015-2016 final.pdf (167 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Okaloosa County School District Master In-Service Plan 2015-2016, presented by Denise McLaughlin, Professional Development Specialist, and recommended by the Superintendent for approval. Meeting : Aug 20, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Okaloosa County School District Master In-Service Plan 2015-2016. Public Content Okaloosa County Master In-Service Plan for the 2015-2016 school year. File Attachments Approval letter MIP 2015.pdf (48 KB) Master In-Service Plan 2015 NC.pdf (840 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Memorandum of Agreement for Facility Use for Alternative Care Site in Okaloosa County (Choctawhatchee High School), presented by Russ Frakes, Risk Management Specialist, and recommended by the Superintendent for approval. Meeting : Aug 20, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 24, 2015 Fiscal Impact : No Budgeted : No Recommended Action : Approval of the Memorandum of Agreement for Facility Use for Alternative Care Site in Okaloosa County (Choctawhatchee High School). Public Content The Florida Department of Health is seeking to enter into a facilities use agreement with the Okaloosa County School Board for the use of the Choctawhatchee HS gymnasium as an Alternate Care Site during declared public health emergencies. Choctaw’s facilities would be used to triage, treat and arrange for the transport of patients in the case of a large-scale public health emergency. If this type of event were to occur, FDOH would recommend the closure of all public schools in order to prevent the spread of the contagion. File Attachments MOA Facility Use for Alternative Care Site - Choctaw HS.pdf (23 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Personnel recommendations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 20, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and educational support positions or hired for substitute positions. File Attachments August 24, 2015 Ed Support Board Report.pdf (49 KB) August 17, 2015 Instructional Board Report.pdf (36 KB) BOARD REPORT AUGUST 24, 2015 SUB HIRES.pdf (172 KB) August 24, 2015 Instructional Board Report.pdf (54 KB) August 17, 2015 Ed Support Board Report.pdf (39 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Employment Separations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 20, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SeparationsAugust24th2015.pdf (48 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Reinstatement/ Reimbursement of sick leave due to line-of duty illness/ injury/medical examination, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 20, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of- duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. James W. Woodward, Carver Hill, 55.5 sick leave hours Kimberly Ballard, Mary Esther Elementary, 10.0 sick leave hours Jolene Bruce, Mary Ether Elementary, 35.5 sick leave hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 20, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Employee Suspensions, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 20, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the suspension of employees. Public Content Suspension of employee EID#121584 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 Master Contract between the School Board of Okaloosa County and the Okaloosa County Education Association, effective July 1, 2015 through June 30, 2018, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting :  Aug 20, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Master Contract between the School Board of Okaloosa County and the Okaloosa County Education Association, effective July 1, 2015 through June 30, 2018. Public Content Master Contract Ratifications File Attachments Measuring Student Performance 2015-2016 DRAFT 8-12-15.pdf (214 KB) Evaluation Handbook 2015-2016 and Appendix A 7 10 15 doc (2).pdf (830 KB) Review Packet - OCEA - TA Instructional Salary Schedule & Supplements 8-12-15.pdf (220 KB) OCEA 15-18 Contract Ratifications.pdf (170 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.24 Addendum to the Master Contract between the School Board of Okaloosa County and the Okaloosa County Educational Support Professional Association, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 20, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Addendum to the Master Contract between the Okaloosa County School District and the Okaloosa County Educational Support Professional Association. Public Content Addendum to the Master Contract between the Okaloosa County School District and the Okaloosa County Educational Support Professional Association. File Attachments ESP 15-16 Master Contract Ratifications for voting.pdf (83 KB) FY 2015-2016 Ed Support - T&A 8-11-15.pdf (117 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.25 Instructional Leadership and Faculty Development Grant Application, presented by Dr. Diane Kelley, Director I, Principal Evaluation, Training & Support Meeting : Aug 20, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 24, 2015 Absolute Date : Aug 24, 2015 Fiscal Impact : Yes Dollar Amount : $72,995.89 Budgeted : No Budget Source : The 2015 Florida Legislature provided funding for Administrator Professional Development (FLDOE) Recommended Action : Motion to approve the Instructional Leadership and Faculty Development Grant Application Public Content The purpose of the Instructional Leadership and Faculty Development Grant is to provide professional learning for principals in high quality instructional strategies to increase student achievement. Details of this project will address elements to deepen understanding of the complexities of teaching and learning in order to identify and develop principals' practices and routines for providing appropriate feedback to members of their teaching staffs. The focus is on principal behaviors that enhance and improve teachers' abilities to improve student learning in their buildings. (The dollar amount that a district may apply for in this particular application is based on a formula using unweighted student FTE; the Okaloosa County School District's limit this year is $73,941.) File Attachments Grant 2015-2016 Leadership & Faculty Development Grant.pdf (216 KB) Grant Budget Narrative Form 2015-2016 (DK).pdf (45 KB) Grant Appendices 2015-2016.pdf (2,161 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.26 Contract Extension Agreement between the School Board of Okaloosa County and Northwest Florida State College to provide third party evaluation services for the DoDEA SCIENCE Project, presented by Sheila Lightbourne, Secondary Director, and recommended  by the Superintendent for approval. Meeting : Aug 20, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $50,000.00 Budgeted : Yes Budget Source : DoDEA SCIENCE Project Grant Recommended Action : Motion to approve the Contract Extension Agreement between the School Board of Okaloosa County and Northwest Florida State College to provide third party evaluation services for the DoDEA SCIENCE Project, effective August 1, 2015 through July 30, 2016. Public Content The Service Agreement with Northwest Florida State College is to provide third party evaluation services for the DoDEA Science Project. The Provider will be paid $25,000.00 per contract year for a total contract amount not to exceed $75,000.00 over a three year period if the Agreement is renewed and extended, subject to receipt of grant funding. Original Agreement was Board Approved on February 9, 2015. The Contract Extension Agreement will be effective August 1, 2015 through July 30, 2016. Attached you will find the original Agreement and the Extension Agreement. File Attachments Independent Contract Agreement Extension 2015-2016.pdf (12 KB) DoDEA Agreement-REVISED 01-23-15.pdf (24 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.27 Proposed Fiscal Year 2015-2016 salary schedules for Administrative, Managerial and Professional/ Technical personnel, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval Meeting : Aug 20, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the proposed fiscal year 2015-2016 salary schedules for Administrative, Managerial and Professional/ Technical personnel. Public Content Proposed fiscal year 2015-2016 salary schedules for Administrative, Managerial and Professional/Technical personnel. File Attachments Admin Pay for Performance Final - 8-17-15 Draft.pdf (80 KB) FY 2015-2016 All Other Employee Groups.pdf (1,013 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting : Aug 20, 2015 - Workshop Meeting Type : Action 10. Information Technology Seat Management Contract Subject : 10.1 L-3 Task Order No. 2-22, OCSD Florosa Telephones, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : Aug 20, 2015 - Workshop Meeting Type : Action Preferred Date : Aug 24, 2015 Absolute Date : Aug 24, 2015 Fiscal Impact : Yes Dollar Amount : $64,334.34 Budgeted : No Budget Source : Florosa - Replacement Telephone System. Recommended Action : Motion to approve L-3 Task Order No. 2-22, OCSD Florosa Telephones in the amount of $64,334.34. Public Content Provide and install new Voice Over IP phones, licensing and Avaya Media Gateway at Florosa Elementary School. File Attachments Florosa Task Order # 2-22.pdf (218 KB) 10. Information Technology Seat Management Contract Subject : 10.2 Deleted - L-3 Task Order No. 2-23, OCSD CHOICE SALTO Lock for the Adult Student Center, presented by Dustin Keith, Seat Management Specialist, and  recommended by the Superintendent for aproval. Meeting : Aug 20, 2015 - Workshop Meeting Type : Action Preferred Date : Aug 24, 2015 Absolute Date : Aug 24, 2015 Fiscal Impact : Yes Dollar Amount : $8,130.40 Budgeted : Yes Budget Source : CHOICE High School and Technical Center discretionary funds Recommended Action : Motion to approve L-3 Task Order No. 2-23, OCSD CHOICE SALTO Lock for the Adult Student Center in the amount of $8,130.40. Public Content Install CHOICE SALTO Lock for the Adult Student Center. File Attachments Task Order # 2-23.pdf (229 KB) 12. Attorney's Business Subject : 12.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Aug 20, 2015 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 13. Superintendent's Business Subject : 13.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Aug 20, 2015 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 14. Board Members' Announcements/Request for Information Subject : 14.1 Board Members' Announcements/Request for Information Meeting : Aug 20, 2015 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 15. Public Hearing Subject : 15.1 Public Hearing on the School District's Five-Year Capital Outlay Plan, presented by Rita Scallan, Chief Financial Officer Meeting : Aug 20, 2015 - Workshop Meeting Type : Discussion Public Content No Action Required - Public Input Only In accordance with Florida Statutes 1013.35, the District has prepared the proposed Capital Outlay Five- Year Work Plan for fiscal years 2015-2016 through 2019-2020. The Five-Year Plan reflects the estimated new revenue and corresponding new project appropriations. Also, the Plan reflects the carryover funds from fiscal year 2014-2015 and the corresponding existing appropriation for those funds. A public hearing will be held on August 24, 2015, to receive input from the public regarding the Capital Outlay Five-Year Work Plan. Copies of the plan will be distributed to the School Board and public prior to the August 24, 2015 School Board Meeting. File Attachments Capital Outlay 5 Year Plan FY 2015-2016 - 8-17-15.pdf (521 KB) 16. Adjournment Subject : 16.1 Adjournment of the meeting by the Chairman Meeting : Aug 20, 2015 - Workshop Meeting Type : 17. Public Notices Subject : 17.1 Notice of Workshop Meeting : Aug 20, 2015 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the School District Administration Building, Fort Walton Beach, on August 20, 2015, beginning at 9:00 a.m. This meeting is open to the press and public. 17. Public Notices Subject : 17.2 Notice of Public Hearing - 6:15 p.m. Meeting : Aug 20, 2015 - Workshop Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on August 24, 2015, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. The purpose of the Hearing is to receive public input on the School District's Five-Year Capital Outlay Plan. Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at the School District Administration Building at (850) 833-3110 prior to this meeting. 17. Public Notices Subject : 17.3 Public Notice Meeting : Aug 20, 2015 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110.