Okaloosa County School Board — Regular Meeting, January 8, 2018

Monday, January 8, 2018 Regular Meeting School District Central Administration Complex Niceville, Florida Training Room 6:00 p.m. Invocation offered by Pastor Doug Fannon Pledge of Allegiance led by Dewey Destin 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Jan 8, 2018 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jan 8, 2018 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Recognitions: Added item 3.1, Recognition of Choctawhatchee High School Girls Volleyball Team, 2017 Florida High School Athletic Association Class 7A State Champions; Item 3.1 is deleted at the request of Choctawhatchee High School Principal Dr. Hale. Consent Agenda: Item 8.5, Request to advertise a Public Hearing for new School Board Policy 1-25 Public Records Requests, is deleted; Item 8.12, Exempted Purchase over $25,000: Remsco for purchase of HVAC equipment for Bruner Middle School - Updated Remsco quote in the amount of $42,125.28. Motion & Voting Motion to approve the Agenda as amended: Recognitions: Added item 3.1, Recognition of Choctawhatchee High School Girls Volleyball Team, 2017 Florida High School Athletic Association Class 7A State Champions; Item 3.1 is deleted at the request of Choctawhatchee High School Principal Dr. Hale. Consent Agenda: Item 8.5, Request to advertise a Public Hearing for new School Board Policy 1-25 Public Records Requests, is deleted; Item 8.12, Exempted Purchase over $25,000: Remsco for purchase of HVAC equipment for Bruner Middle School - Updated Remsco quote in the amount of $42,125.28. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 3. Recognitions Subject : 3.1 Deleted - Recognition of Choctawhatchee High School Girls Volleyball Team, 2017 Florida High School Athletic Association Class 7A State Champions, presented by the Superintendent Meeting : Jan 8, 2018 - Regular Meeting Type : Recognition Public Content Choctawhatchee High School Girls Volleyball 2017 State Team Members, led by Head Coach Scott Allen and Assistant Coaches Meaghan Allen, Shelby Bennett, and India Stinson: Jyriana Grant Sophie Lea Lindsey Legg Carlisa Gomez Kassandra Fairly Belanna Torres-Caballero Mia DeRosa Melia Lindner Amber Leggett Jessica Fairly Jaden Lindner Isabella Teran Alexa Hull Lauren Werley 5. Public Comment Subject : 5.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Jan 8, 2018 - Regular Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of November 23 - December 6, 2017, presented  by Rita R. Scallan, Chief Financial Officer Meeting : Jan 8, 2018 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of November 23 - December 6, 2017, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Nov 23 - Dec 6.pdf (141 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of November 23 - December 6, 2017, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jan 8, 2018 - Regular Meeting Type : Action (Consent), Report Public Content Out-of-County Travel paid for the period of November 23 - December 6, 2017, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Nov 23 - Dec 6.pdf (119 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 State of Florida, State Board of Administration, Local Government Surplus, Funds Trust Fund (Florida Prime) (An External Investment Pool), Financial Audit, for the Fiscal Years Ended June 30, 2017, and 2016, Report Number 2018-045, November 2017, present by Rita R. Scallan, Chief Financial Officer Meeting : Jan 8, 2018 - Regular Meeting Type : Report Public Content The Auditor General of the State of Florida has issued Report No. 2018-045, November 2017, State of Florida, State Board of Administration, Local Government Surplus Funds Trust Fund (Florida Prime) (An External Investment Pool) Financial Audit for the Fiscal Years Ended June 30, 2017, and 2016. The Auditor General request that this report be presented to the School Board at its next meeting and that it be filed as a part of the public records of the Board, making mention of this fact in the minutes of the Board. File Attachments Local Government Surplus Funds Trust Fund 2018-045.pdf (439 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.4 Healthier US School Challenge (HUSSC) Award, presented by Teri Schroeder, Program Director, Student Intervention Services Meeting : Jan 8, 2018 - Regular Meeting Type : Information Public Content Report of The US Department of Agriculture Healthier US School Challenge Award program which recognizes qualifying schools with a financial award based on specific criteria. Currently there are two schools, Edwins Elementary and Destin Elementary, awarded the Bronze level receiving monetary awards of $500 each. File Attachments 2014hussc_criteria.pdf (163 KB) HUSSC Monetary Award - Allowable Costs (1).pdf (197 KB) Online Application.pdf (3,025 KB) Procedure for HUSSC Funds.pdf (62 KB) TAP HUSSC Award.pdf (177 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Jan 8, 2018 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Employee Disciplinary Hearing of December 5, 2017; Minutes of the Workshop Meeting of December 7, 2017; Minutes of the Regular Meeting of December 11, 2017, recommended by the Superintendent for approval. Meeting : Jan 8, 2018 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Employee Disciplinary Hearing of December 5, 2017; Minutes of the Workshop Meeting of December 7, 2017; Minutes of the Regular Meeting of December 11, 2017 File Attachments 12-5-2017 EDH DRAFT.pdf (377 KB) 12-7-2017 Workshop DRAFT.pdf (253 KB) 12-11-2017 Meeting DRAFT.pdf (257 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.3 Appropriation of District 2 School Board Member Capital Outlay Funds to Elliott Point Elementary School for replacement parts for electronic school sign in the amount of $2,125.00, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : Jan 8, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 08, 2018 Absolute Date : Jan 08, 2018 Fiscal Impact : Yes Dollar Amount : $2,125.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve Appropriation of District 2 School Board Member Capital Outlay Funds to Elliott Point Elementary School for  replacement parts for electronic school sign in the amount of $2,125.00. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Elliott Point Elementary School for replacement parts for electronic school sign in the amount of $2,125.00. File Attachments Elliott Point - School sign quote.pdf (48 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.4 Approval of revision to the School Board Agenda format to include new Category 9, Superintendent's Human Resources Recommendations, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : Jan 8, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 08, 2018 Absolute Date : Jan 08, 2018 Fiscal Impact : No Recommended Action : Motion to approve revision to the School Board Agenda format, to include new Category 9, Superintendent's Human Resources Recommendations. Public Content It is also proposed that the title of Category 6 be changed to Administrative Personnel Appointments. File Attachments Sample Agenda Format Change.pdf (248 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject :  8.5 Deleted - Request to advertise a Public Hearing for new School Board Policy 1-25, Public Records Requests, presented by Eric Mitchell, Director, MIS, and recommended by the Superintendent for approval. Meeting : Jan 8, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 08, 2018 Absolute Date : Jan 08, 2018 Fiscal Impact : No Recommended Action : Motion to approve request to advertise a Public Hearing for new School Board Policy 1-25 Public Records Requests. Public Content A public hearing will be advertised to receive public input on the proposed revisions to new School Board Policy 1-25 Public Records Requests. File Attachments Policy 1-25 Public Records Requests 12-18-17.pdf (274 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.6 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Jan 8, 2018 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 1-8-18.pdf (16 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.7 School Donations, presented by Rita R. Scallan, Chief Financial Officer and recommended by the Superintendent for approval. Meeting : Jan 8, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 08, 2018 Absolute Date : Jan 08, 2018 Fiscal Impact : Yes Dollar Amount : $58,500.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations 2018-1-8.pdf (345 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.8 Payroll Warrant Register and Accounts Payable Warrant Register for November 2017, totaling $25,882,754.20; and Bank Transfers for November 2017, totaling $260,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 8, 2018 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $25,882,754.20 and Bank Transfers in the amount of $260,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for November 2017, totaling $25,882,754.20; and Bank Transfers for November 2017, totaling $260,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments 05 - MIS 3478 - Warrant Register - November 2017.pdf (337 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.9 RFQ 18-23 Roof Repairs at the Carver Hill Complex, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 8, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $29,990.00 Budgeted : Yes Budget Source : Capital Funds, Project 5338 Carver Hill - Replace Roof Recommended Action : Motion to approve the committee's recommendation to award RFQ 18-23 Roof Repairs at the Carver Hill Complex to Harold Gaines, LLC in the amount of $29,990. Public Content Request approval of the committee's recommendation to award RFQ 18-23 Roof Repairs at the Carver Hill Complex to Harold Gaines, LLC in the amount of $29,990. Funds will be paid from Capital Funds, Project 5338 Carver Hill - Replace Roof. A copy of the award tabulation is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments RFQ _18-23.pdf (94 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.10 Renewal of ITB 14-05 Indoor Air Quality Remediation, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 8, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : District wide funding as available Recommended Action : Motion to approve the renewal of ITB 14-05 Indoor Air Quality Remediation. Public Content Request approval to renew the award of ITB 14-05 Indoor Air Quality Remediation, based on fixed pricing. Awarded vendors are Morgan Development & Construction, Primary Service Provider and Curtis Remodeling, Inc., Secondary Service Provider. Services will be provided on an as needed basis and will be paid from district wide funding. The renewal contract period is effective February 11, 2018 through February 10, 2019 and copies of the original tabulation and vendor renewal confirmation letters are attached. For additional information, please contact Steve Bolton, Director, Facilities and Maintenance Support Services at (850) 689-7159. File Attachments RENEWAL OF ITB 14-05.pdf (94 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.11 ITB 18-08 Bleacher & Stadium Repairs, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 8, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $115,063.81 Budgeted : Yes Budget Source : Capital Funds, Project 4325 Stadium Repairs-District Wide Recommended Action : Motion to approve the committee's recommendation to award ITB 18-08 Bleacher & Stadium Repairs - District Wide to Harold Gaines, LLC in the amount of $115,063.81. Public Content Request approval of the committee's recommendation to award ITB 18-08 Bleacher & Stadium Repairs - District Wide to Harold Gaines, LLC in the amount of $115,063.81. Funds will be paid from Capital Funds, Project 4325 Stadium Repairs-District Wide. A copy of the award tabulation is attahced. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments ITB 18-08 BLEACHER AND STADIUM REPAIRS.pdf (26 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.12 Exempted Purchase Over $25,000: Remsco, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 8, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $42,125.28 Budgeted : Yes Budget Source : Capital Funds, Project 5337 Bruner - HVAC Replacement Recommended Action : Motion to approve the purchase of HVAC equipment for Bruner Middle School from Remsco in the amount of $42,125.28. Public Content Request approval to purchase HVAC equipment for Bruner Middle School from Remsco in the amount of $42,125.28. The purchase will be made through the previously approved Factory Direct Agreement with Remsco. Funds will be paid from Capital Funds, Project 5337 Bruner - HVAC Replacement. A copy of the quote is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments Bruner Revised REMSCO Quote - Gym Units..pdf (215 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.13 Exempted Purchase: Estimated Figures for International Baccalaureate (IB) Examinations, presented by Vince Windham, Program Director, Purchasing, and  recommended by the Superintendent for approval. Meeting : Jan 8, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $41,960.00 Budgeted : Yes Budget Source : General Funds, Project 5055 IB Bonuses/Exams Recommended Action : Motion to approve the purchase of examinations for Choctawhatchee High School students who will participate in IB testing during the 2017-2018 school year. Public Content Request approval to purchase examinations for Choctawhatchee High School students who will participate in IB Testing. The total is based on tan estimated number of participants. The purchase is exempt through 6A-1.012(11)(b) and the vendor is International Baccalaureate. Funding will be paid from General Funds, Project 5055 IB Bonuses/Exams. Copies of the invoice and spreadsheet are attached. For additional information, please contact Katherine White, IB Coordinator, Choctawhatchee HS at (850) 833-3614. File Attachments IB QUOTE & SPREADSHEET.pdf (88 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.14 Charter Bus Agreement: Florida Trails, Inc. dba Annett Bus Lines, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 8, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Funding will vary and be paid by individual schools as needed. Recommended Action : Motion to approve the Charter Bus Agreement with Florida Trails, Inc., dba Annett Bus Lines. Public Content Request approval of the Charter Bus Agreement with Florida Trails, Inc., dba Annett Bus Lines for transportation service needs on an as needed basis for extracurricular activities. Funding will be paid by individual schools and a copy of the Agreement is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments ANNETT BUS LINES.pdf (173 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.15 Controlled Open Enrollment School Capacity Report for the 2018-2019 school year, presented by Steve Horton, Assistant Superintendent of MIS and recommendedc by the Superintendent for approval. Meeting : Jan 8, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 08, 2018 Absolute Date : Jan 08, 2018 Fiscal Impact : No Budgeted : No Budget Source : none Recommended Action :  Motion to approve Controlled Open Enrollment School Capacity Report for the 2018-2019 school year, presented by Steve Horton. Public Content The Controlled Open Enrollment (COE) School Capacity Report identifies Okaloosa County district- operated schools that have available seats for new attendance waivers for the 2018-2019 school year. The COE capacity for each school is set at 90% of the Florida Inventory of School Houses (FISH) school capacity adjusted based on specific programming or planning considerations that may exist within each school. For additional information or questions, please contract Steve Horton at 850-689-7164. File Attachments School Capacity Report 2018-2019 20171208.pdf (232 KB) Questions and Answers about Controlled Open Enrollment in Okaloosa Count....pdf (541 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.16 Approval of the correction to the Third Grade Elementary Pupil Progression Plan, presented by Jeff Palmer Elementary Director and recommended by the Superintendent for approval. Meeting : Jan 8, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the correction to the Third Grade Elementary Pupil Progression Plan. Public Content Upon School Board approval: Change Step 5 under Mathematics: Level 1 on MAP Math - should say Level 1 on FSA Math Contact info: Jeff Palmer, Elementary Director 850-833-3240 File Attachments PPP Correction-Third Grade.pdf (212 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.17 Contract Agreement between the School Board of Okaloosa County and Northwest Florida State College acknowledging the Collegiate High School Program 2018-2019, presented by Cindy Gates, Director, Special Programs/ School & Principal Evaluations, and recommended by the Superintendent for approval. Meeting : Jan 8, 2018 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Contract Agreement between the School Board of Okaloosa County and Northwest Florida State College acknowledging that the existing Collegiate High School at Nothwest Florida State College meets the requirements for establishing a Collegiate High School Program for the Northwest Florida State College service area as outlined in section 1007.273, Florida Statutes. Public Content This contract agreement between the School Board of Okaloosa County and Northwest Florida State College (NWFSC) acknowledges the existing Collegiate High School at Northwest Florida State College, a Charter Collegiate High School, as a Collegiate High School Program for the NWFSC service area as outlined in s. 1007.279 F.S. The Collegiate High School at Northwest Florida State College meets or exceeds the minimum requirements of a Collegiate High School Program as defined in s. 1007.273. F.S. There are no changes from the 2017-2018 Northwest Florida State College Collegiate High School Program. File Attachments Collegiate High School Program Contract Okaloosa County SD 2018-19.pdf (13,259 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.18 Out-of-Field Report for the 2017-2018 school year,  presented by Karen Peek, Program Director of Professional Services and recommended by the Superintendent for approval. Meeting : Jan 8, 2018 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Superintendent's recommendation to approve the list of out-of-field teachers presented. Public Content The attached list of teachers have been deemed out-of-field because they do not currently hold the certification required based on classes taught. The State requires teachers be reported to the Board who are out-of-field. File Attachments Out-Of-Field Board Report 01-08-2018.pdf (142 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.19 Cleared certification requirements and issuance of contracts for the 2017-2018 school year, presented by Karen Peek, Program Director of Professional Services, and recommended by the Superintendent for approval. Meeting : Jan 8, 2018 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Superintendent's recommendation to issue contracts to the attached list of teachers who have cleared certification requirements. Public Content The attached list of teachers have cleared their certification requirements and are eligible to receive their contracts for the 2017-2018 school year. Therefore, it is the recommendation of the Superintendent they receive their contracts. File Attachments CLEARED PROV 1-08-2018.pdf (55 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.20 Deferred Retirement Option Program (DROP), presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 8, 2018 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve new participants in the Deferred Retirement Option Program (DROP). Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). File Attachments January 8, 2018 DROP Board Report.pdf (207 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.21 Personnel Recommendations, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 8, 2018 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and education support positions or hired for substitute positions. File Attachments BOARD REPORT JANUARY 8, 2018.pdf (72 KB) January 8, 2018 Ed Support Board Report.pdf (114 KB) January 8, 2018 Instructional Board Report.pdf (110 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.22 Employment Separations, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 8, 2018 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SEPARATIONSJanuary8th2018.pdf (39 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.23 Employee Termination, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 8, 2018 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the employee termination. Public Content Recommend employee #120186 be terminated for violation of Memorandum of Agreement and employee misconduct as more specifically identified in the attached notice letter to the employee. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.24 Reinstatement/ Reimbursement of sick leave due to line-of duty illness/ injury/medical examination, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 8, 2018 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of- duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Renee Cotten, Bob Sikes Elementary, 7.50 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.25 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 8, 2018 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. A complete list is attached. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 9. Discussion Agenda Subject : 9.1 Items Moved from the Consent Agenda (if any) Meeting : Jan 8, 2018 - Regular Meeting Type : Action 10. Construction Program/Owner's Representative's Business Subject : 10.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Jan 8, 2018 - Regular Meeting Type : Action, Information 10. Construction Program/Owner's Representative's Business Subject : 10.2 Program No. 5, Task Order No. 20, Pre-GMP for Eglin Elementary School, Building 3 Roofing Replacement Project, presented by Steve Bolton, Director of Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Jan 8, 2018 - Regular Meeting Type : Action Preferred Date : Jan 08, 2018 Absolute Date : Jan 08, 2018 Recommended Action : Motion to approve Program No. 5, Task Order No. 20, Pre- GMP for Eglin Elementary School Roofing Replacement Project Building 3, in the amount of $37,500. Public Content Approval is requested to begin the Pre-GMP phase services for Program 5, Task Order No.20, Eglin Elementary, Building 3 Roofing Replacement Project – This project will consist of the tear-off and replacement of the existing single-ply over ballasted built-up roofing system on Building 3. The existing roof was installed over a concrete deck, but has failed at the perimeter of the building. The existing layers of roofing will be removed and replaced with a new, District-standard Tremco Alpha-Guard roofing system with related flashing and perimeter coping. Motion & Voting Motion to approve Program No. 5, Task Order No. 20, Pre- GMP for Eglin Elementary School Roofing Replacement Project Building 3, in the amount of $37,500. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 12. Attorney's Business Subject : 12.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Jan 8, 2018 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. Motion & Voting Motion for approval by the Board to authorize the Division of Administrative Hearings to conduct the employee termination appeal in the matter of employee V.W. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 13. Superintendent's Business Subject : 13.1 Out-of-State Student Trip Requests Approved by the Superintendent Meeting : Jan 8, 2018 - Regular Meeting Type : Information File Attachments 1-8-2017 Student Trip Requests.pdf (1,109 KB) 13. Superintendent's Business Subject : 13.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Jan 8, 2018 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. File Attachments TOYESP Finalists 2018.pptx (41,930 KB) 14. Board Members' Announcements/Request for Information Subject : 14.1 Board Members' Announcements/Request for Information Meeting : Jan 8, 2018 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Adjournment Subject : 16.1 Adjournment of the meeting by the Chairman Meeting : Jan 8, 2018 - Regular Meeting Type : 17. Public Notices Subject : 17.1 Notice of Student Disciplinary Hearing Meeting : Jan 8, 2018 - Regular Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARING The School Board of Okaloosa County will conduct a Student Disciplinary Hearing on January 4, 2018, beginning at 8:15 a.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected student. 17. Public Notices Subject : 17.2 Notice of Workshop Meeting : Jan 8, 2018 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on January 4, 2018, beginning at 9:00 a.m. This meeting will be open to the press and public. 17. Public Notices Subject : 17.3 Public Notice Meeting : Jan 8, 2018 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.