Okaloosa County School Board — Regular Meeting, October 24, 2022

Monday, October 24, 2022 Regular Meeting School District Central Administration Complex Niceville, Florida Training Room 6:00 p.m. Invocation offered by Lornette Stewart, New Hope Christian Center Pledge of Allegiance led by Lamar White ************************************************** NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at https://www.okaloosaschools.com/district/sb/meetings/2022 ************************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Oct 24, 2022 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Oct 24, 2022 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Consent Agenda: Added item 8.21 Grant Award Agreement between Triumph Gulf Coast, Inc., and the School Board of Okaloosa County, Florida, presented by April Branscome, Program Director, Career and Technical Education; added item 8.22 Request to advertise a Public Hearing for consideration and approval of Resolution 22-13 and the proposed Real Property Exchange Agreement with the City of Niceville, Florida, presented by Dr. Bill Smith, Program Director, Facilities Planning Motion & Voting Motion to approve the Agenda as amended: Consent Agenda: Added item 8.21 Grant Award Agreement between Triumph Gulf Coast, Inc., and the School Board of Okaloosa County, Florida, presented by April Branscome, Program Director, Career and Technical Education; added item 8.22 Request to advertise a Public Hearing for consideration and approval of Resolution 22-13 and the proposed Real Property Exchange Agreement with the City of Niceville, Florida, presented by Dr. Bill Smith, Program Director, Facilities Planning Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Lamar White 3. Recognitions Subject : 3.1 School Board Resolution No. 22- 14 committing to connect military students and families to the resources and services they need to ensure a successful school experience, presented by Steve Horton, Deputy Superintendent, and recommended by the Superintendent for approval. Meeting : Oct 24, 2022 - Regular Meeting Type : Action Recommended Action : Motion to approve School Board Resolution 22-14 committing to connect military students and families to the resources and services they need to ensure a successful school experience. Public Content The School Board of Okaloosa County holds active duty military members and their families in the highest esteem and offers this Resolution of appreciation and support to the more than 5,600 military-connected students in our schools as well as their family members who defend our freedom and way of life. File Attachments Resolution 22-14 - Military Children and Families.pdf (142 KB) Motion & Voting Motion to approve School Board Resolution 22-14 committing to connect military students and families to the resources and services they need to ensure a successful school experience. Motion by Linda Evanchyk, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Lamar White 5. Administrative Personnel Appointments Subject : 5.1 Appointment of Assistant Principal II (10 Month), Northwood Elementary School, recommended by the Superintendent for approval. Meeting : Oct 24, 2022 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant Principal II (10 month), Northwood Elementary School. Motion & Voting Motion to approve the appointment of Paige Parker to the position of Principal II (10 month), Northwood Elementary School. Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Lamar White 6. Public Comment Subject : 6.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Oct 24, 2022 - Regular Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of September 22 - October 6,  2022, presented by Julie Perry, Chief Financial Officer Meeting : Oct 24, 2022 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of September 22 - October 6, 2022. File Attachments In-County Travel Sept 22-Oct 6.pdf (24 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of September 22 - October 6, 2022, presented by Julie Perry, Chief Financial Officer Meeting : Oct 24, 2022 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of September 22 - October 6, 2022. File Attachments Out-of-County Travel Sept 22-Oct 6.pdf (11 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 Quarterly Report: Service Agreements Under the $5,000 Threshold for Internal and Budgetary Funds, presented by Vince Windham, Program Director, Purchasing. Meeting : Oct 24, 2022 - Regular Meeting Type : Information Public Content Each quarter, the Purchasing Department provides a list of the Internal and Budgetary Funds Service Agreements having a value of less than $5,000 that have been entered into by schools/departments. The attached reports show the Service Agreements for the first quarter of fiscal year 2022-2023 (July 2022 through September 2022) sorted by school/department and by provider. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments Service Agreements Under $5000 July 2022 - Sept 2022 - Schools-Depts.pdf (89 KB) Service Agreements Under $5000 July 2022 - Sept 2022 - Provider.pdf (89 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.4 Quarterly Report: Short Term Facility Use Contracts and Lease Agreements Under the $5,000 Threshold, presented by Vince Windham, Program Director, Purchasing. Meeting : Oct 24, 2022 - Regular Meeting Type : Information Public Content This report contains information regarding Short Term Facility Use Contracts and Lease Agreements entered into by the district or schools at a value less than $5,000 for the first quarter of fiscal year 2023 (July 2022 through September 2022). A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments CONTRACT-LEASE-JULY THROUGH SEPTEMBER 2022.pdf (79 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Oct 24, 2022 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Lamar White 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Special Meeting of October 6, 2022; Minutes of Workshop Meeting of October 6, 2022; Minutes of Student Disciplinary Hearings of October 6, 2022; Minutes of Regular Meeting of October 10, 2022, recommended by the Superintendent for approval. Meeting : Oct 24, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 24, 2022 Absolute Date : Oct 24, 2022 Recommended Action : Motion to approve the Minutes of the Special Meeting of October 6, 2022; Minutes of Workshop Meeting of October 6, 2022; Minutes of Student Disciplinary Hearings of October 6, 2022; Minutes of Regular Meeting of October 10, 2022. File Attachments 10-6-2022 Special Meeting - Attorney-Client Session - DRAFT.pdf (111 KB) 10-6-2022 Workshop - DRAFT.pdf (251 KB) 10-10-2022 Meeting - DRAFT.pdf (251 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Lamar White 8. Consent Agenda Subject : 8.3 Naming of the Choctawhatchee High School fieldhouse weight room as The Patrick Keefe Strength Complex, presented by Michelle K. Heck, Principal, Choctawhatchee High School, and recommended by Lamar White and the Superintendent for approval. Meeting : Oct 24, 2022 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the naming of the Choctawhatchee High School fieldhouse weight room as "The Patrick Keefe Strength Complex". Public Content Patrick Keefe (Class of 2015) was a standout student athlete during his four years at Choctawhatchee before becoming an All-American football player at The Citadel. Patrick recently passed after battling brain cancer. He was 25 years old. In Patrick's honor, his family has raised funds for new equipment in the Choctaw High School football weight room, where Patrick built the strength, toughness, and character that defined him. Donated funds in the amount of $101,300 were used for purchasing new equipment and for exterior graphics on the fieldhouse. Attached is the Choctawhatchee SAC approval documentation. File Attachments SAC Approval - Patrick Keefe Strength Comples.pdf (59 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Lamar White 8. Consent Agenda Subject : 8.4 Request to advertise a Public Hearing for revision of School Board Policies Chapter 6, Personnel-General, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 24, 2022 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to authorize the advertisement of a Public Hearing for revision of School Board Policies Chapter 6, Personnel-General. Public Content A public hearing will be advertised to receive public input on the proposed amendments to current School Board policies in Chapter 6, Personnel-General. Proposed amendments are to update the current policies to insure efficient and effective District operations, implement legislative changes, update statutory references, change the text to amend statutory references and make miscellaneous technical corrections. For additional information, please contact Lee Hale, (850) 833-5801. File Attachments Chapter 6 - Personnel-General - REDLINE rev 10-19-2022.pdf (689 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Lamar White 8. Consent Agenda Subject : 8.5 Request to advertise a Public Hearing for revision of School Board Policies Chapter 7, Personnel-Support, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 24, 2022 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to authorize the advertisement of a Public Hearing for revision of School Board Policies Chapter 7, Personnel-Support. Public Content A public hearing will be advertised to receive public input on the proposed amendments to current School Board policies in Chapter 7, Personnel-Support. Proposed amendments are to update the current policies to insure efficient and effective District operations, implement legislative changes, update statutory references, change the text to amend statutory references and make miscellaneous technical corrections. For additional information, please contact Lee Hale, (850) 833-5801. File Attachments Chapter 7 - Personnel-Support - REDLINE 10-17-2022.pdf (186 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Lamar White 8. Consent Agenda Subject : 8.6 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 24, 2022 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. File Attachments Board Bills 10-24-22.pdf (17 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Lamar White 8. Consent Agenda Subject : 8.7 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 24, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $18,950.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2022-10-24.pdf (122 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Lamar White 8. Consent Agenda Subject : 8.8 Resubmission of Payroll Warrant Register and Accounts Payable Warrant Register for August 2022, totaling $25,461,425.14; and Bank Transfers for August 2022, totaling $250,000.00, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 24, 2022 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $25,461,425.14 and Bank Transfers in the amount of $250,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for August 2022, totaling $25,461,425.14; and Bank Transfers for August 2022, totaling $250,000.00 is being resubmitted to the School Board for approval. This Register was previously approved September 26, 2022; however, it was discovered that the payroll check numbers were incorrect. File Attachments 02 - MIS 3478 - Warrant Register - August 2022 - Correction Oct 2022.pdf (160 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Lamar White 8. Consent Agenda Subject : 8.9 Payroll Warrant Register and Accounts Payable Warrant Register for September 2022, totaling $61,312,935.37; and Bank Transfers for September 2022, totaling $275,000.00, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 24, 2022 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $61,312,935.37 and Bank Transfers in the amount of $275,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for September 2022, totaling $61,312,935.37; and Bank Transfers for September 2022, totaling $275,000.00. File Attachments 03 - MIS 3478 - Warrant Register - September 2022.pdf (159 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Lamar White 8. Consent Agenda Subject : 8.10 Tag-On Bid: Annual Purchase Agreement for Indefinite Quantity Environmental Contracting Services,  presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 24, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 24, 2022 Absolute Date : Oct 24, 2022 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 2313 - Environmental/IAQ/T&B-District Wide Recommended Action : Motion to approve tagging on to Annual Purchase Agreement for Indefinite Quantity Environmental Contracting Services through Escambia County Schools, effective through June 21, 2023. Public Content Request approval to tag on to Annual Purchase Agreement for Indefinite Quantity Environmental Contracting Services through Escambia County Schools. The contract will be used as needed, based on fixed prices and is effective through June 21, 2023. Funds will be paid from Capital Funds, Project 2313 - Environmental/IAQ/T&B-District Wide, and a copy of the award documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments AWARD DOCUMENTS.pdf (614 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Lamar White 8. Consent Agenda Subject : 8.11 Tag-On Bid Purchase Over $25,000: Daktronics, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 24, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $70,800.00 Budgeted : Yes Budget Source : Capital (1.50 Mill) Funds, Project 5342 Pressbox/Bleachers/Scoreboards Recommended Action : Motion to approve the purchase of scoreboards from Daktronics for Bruner Middle School in the amount of $11,458.00, Destin Middle School in the amount of $30,735.00, and Meigs Middle School in the amount of $28,607.00, for a total cost of $70,800.00. Public Content Motion to approve the purchase of scoreboards from Daktronics for Bruner Middle School, Baseball/Softball Scoreboard in the amount of $11,458.00, Destin Middle School, Football/Track Scoreboard and Baseball Scoreboard for a total of $30,735.00, and Meigs Middle School, Football Scoreboard and Baseball/Softball Scoreboard for a total of $28,607.00, for a combined total cost of $70,800.00. The purchases will be made through Omnia Contract #R220601, and funding will be paid from Capital (1.50 Mill) Funds, Project 5342 Pressbox/Bleachers/Scoreboards. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments DAKTRONICS QUOTE-BRUNER.pdf (612 KB) DAKTRONICS QUOTE-DMS.pdf (575 KB) DACTRONICS QUOTE-MEIGS.pdf (578 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Lamar White 8. Consent Agenda Subject : 8.12 Exempted Purchase Over $25,000: Estimated Figures for Advanced International Certificate of Education (AICE) and Advanced Placement (AP) Examinations, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 24, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $540,488.41 Budgeted : Yes Budget Source : General Funds, Project 5054 - AP - Bonuses/Exams, Project 2154 - Advanced Placement, Project 3105 - Instructional Materials-Textbook, Project 5053 - AICE - Bonuses/Exams Recommended Action : Motion to approve the purchase of examinations for an estimated number of students who will participate in AICE and AP testing. Public Content Request approval to purchase examinations for an estimated number of students who will participate in AICE and AP testing. Totals are based on an estimated number of participants, and examinations are exempt under 6A-1.012(11)(b). Each school has provided their funding source(s) on the attached spreadsheet. For additional information, please contact Stephanie Thetford, Specialist, Curriculum, at (850) 833-6313. File Attachments AP AICE School Exams Order Form FY 2023.pdf (91 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Lamar White 8. Consent Agenda Subject : 8.13 Amendment to Service Agreement #23-29 Modern Therapeutx, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 24, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $189,405.00 Budgeted : Yes Budget Source : General Funds, Project 0023 Itinerant- Speech Recommended Action : Motion to approve the Amendment to Service Agreement #23-29 between Modern Therapeutx and The School Board of Okaloosa County, Florida, on behalf of the ESE Department, increasing work hours an additional 3,105 hours for a total of $189,405.00,  effective October 25, 2022, through June 30, 2023. Public Content Request approval of the Amendment to Service Agreement #23-29 between Modern Therapeutx and The School Board of Okaloosa County, Florida, on behalf of the ESE Department, increasing work hours an additional 3,105 hours not to exceed 4,575. The Provider will be paid $61.00 per hour for the additional hours for a total of $189,405.00, for a revised contract amount not to exceed $279,075.00. All funds will be paid from General Funds, Project 0023 Itinerant-Speech. The Amendment is effective October 25, 2022, through June 30, 2023, and copies of the Amendment and original Service Agreement are attached. For additional information, please contact Judy Peacock, Specialist, ESE, at (850) 833-3164. File Attachments AMENDMENT TO SA# 23-29.pdf (284 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Lamar White 8. Consent Agenda Subject : 8.14 Resolution 22-15 declaring a certain parcel of real property (F.I.S.H. parcel 50) of the School District located in Fort Walton Beach, Florida, as surplus and authorizing the Superintendent to make recommendations for the sale and disposal of the surplus real property, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Oct 24, 2022 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Resolution 22-15 declaring a certain parcel of real property (F.I.S.H. parcel 50) of the School District located in Fort Walton Beach, Florida, as surplus and authorizing the Superintendent to make recommendations for the sale and disposal of the surplus real property. Public Content Request that the Board adopt Resolution 22-15 declaring F.I.S.H. Parcel 50 (Okaloosa County Parcel ID Nos. 13-2S-24-0270-0009- 001B; 13-2S-24-0270-0009-001A; and 13-2S-24-0380-0004-0010) located in Fort Walton Beach, Florida, no longer necessary for educational purposes in the School District and therefore declaring it surplus and subject to disposal in accordance with the rules of the State Department of Education and Florida law. The Resolution will further authorize the Superintendent of Schools to return a recommendation to the School Board regarding disposal of the subject property. The Florida Department of Education has approved and issued a spot survey listing the property as surplus and removing it from the School District's F.I.S.H. inventory. File Attachments Resolution 22-15 Lowery Place property.pdf (131 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Lamar White 8. Consent Agenda Subject : 8.15 Sale and Disposal of Surplus Property, presented by Steve Bolton, Program Director, Maintenance, and recommended by the Superintendent for approval. Meeting : Oct 24, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 24, 2022 Absolute Date : Oct 24, 2022 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus list dated October 24, 2022. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated October 24, 2022. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159. File Attachments Surplus Property list for October 24, 2022 Board Meeting.pdf (102 KB) Surplus Property Food Services list for October 24, 2022 Board Meeting.pdf (83 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Lamar White 8. Consent Agenda Subject : 8.16 Memoranda of Understanding between CareerSource  Okaloosa/Walton and the Okaloosa Technical College, presented by Jon Williams, Principal, Okaloosa Technical College, and recommended by Superintendent for approval. Meeting : Oct 24, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 24, 2022 Absolute Date : Oct 24, 2022 Fiscal Impact : Yes Dollar Amount : $1,559.00 Budgeted : Yes Budget Source : School Internal Funds Recommended Action : Motion to approve the Memoranda of Understanding between CareerSource Okaloosa/Walton and the Okaloosa Technical College, effective July 1, 2022, through June 30, 2023. Public Content CareerSource provides services that benefit the students at Okaloosa Technical College. The attached Memoranda of Understanding (MOU) between Okaloosa Technical College and CareerSource Okaloosa/Walton is being submitted for School Board approval for the period of July 1, 2022 through June 30, 2023. The MOU would require Okaloosa Technical College to pay $1,559.00 towards the One- Stop Operating Budget and Infrastructure Funding. For additional information please contact Jon Williams at 850-833-3500. File Attachments MOU IFA CareerSource Okaloosa Walton and Okaloosa Tech. College.pdf (815 KB) 2021-2024 MOU CareerSource Okaloosa Walton and Okaloosa Technical College.pdf (1,276 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Lamar White 8. Consent Agenda Subject : 8.17 ESOL Add-on Endorsement Program, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Oct 24, 2022 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the 2023-2028 ESOL Add-on Endorsement Program. Public Content The ESOL Add-on Endorsement Program must be reviewed, revised, and resubmitted to the Florida Department of Education at five- year intervals. This plan is up for renewal at this time. As requested by the FLDOE, the success of the plan has been evaluated over the past five years, the plan has been revised to reflect changes, and the letter for indicating Board approval is attached. Teachers who are required to hold the ESOL Endorsement may elect to complete the district provided courses to meet this requirement. Please contact Karen Peek for additional information, 850-833-5857. File Attachments ESOL Endorsement Add-On Program 3-17-2022 REVISED 10-7-2022.pdf (716 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Lamar White 8. Consent Agenda Subject : 8.18 Florida Department of Education Project Application for the 2022-2023 American Rescue Plan (ARP) and Elementary and Secondary Emergency Relief Fund (ESSER) Intensive Afterschool and Weekend Academies Grant, presented by Ryan Gore, Program Director, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Oct 24, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $816,321.00 Budgeted : No Budget Source : American Rescue Plan (ARP) and Elementary and Secondary Emergency Relief Fund (ESSER) Recommended Action : Motion to approve the Florida Department of Education Project Application for the 2022-2023 American Rescue Plan (ARP) and Elementary and Secondary Emergency Relief Fund (ESSER) Intensive Afterschool and Weekend Academies Grant. Public Content The purpose of the Intensive Afterschool and Weekend Academies Grant is for LEA's to create, develop, and implement evidence based, comprehensive, and intensive after school learning opportunities for students. Permission to apply for this grant was approved at a previous School Board meting on September 12, 2022. Attached are the documents and final application that was submitted to DOE for their review and approval. For additional information, please contact Ryan Gore at 850-833-4208 File Attachments DOE 100A Signed.pdf (343 KB) DOE 101S - After School and Weekend Activities Grant.pdf (86 KB) TAPS Number 22B119 Narrative.pdf (123 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Lamar White 8. Consent Agenda Subject : 8.19 Allocation of 3.75 hour Teacher on Special Assignment - 12 month position, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 24, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $50,173.00 Budgeted : Yes Budget Source : ARP - After Schools & Weekend Activities Grant Recommended Action : Motion to approve allocation of a 3.75 hour Teacher on Special Assignment - 12 month position. Public Content Permission is requested to allocate a 3.75 hour Teacher on Special Assignment - 12 Month position to the Curriculum, Instruction, and Assessment Department for the purpose of providing training and assistance with the implementation of tutoring throughout the District. The position will be funded using ARP - After School & Weekend Activities Grant. The cost reflected above is for one full year. The attached spreadsheet indicates the cost for the remainder of this year and the entire fiscal year 2022-2023. File Attachments Position Cost - TSA Tutoring Implementation FY 2023 2022-10-17.pdf (69 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Lamar White 8. Consent Agenda Subject : 8.20 Allocation of Specialist - Digital Media & Communications Acting as Public Information Officer - 12 month position, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 24, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $109,558.00 Budgeted : No Budget Source : General Fund Recommended Action : Motion to approve the allocation of Specialist - Digital Media & Communications Acting as Public Information Officer - 12 month position. Public Content Permission is requested to allocate a Specialist - Digital Media & Communications Acting as Public Information Officer - 12 month position to the Digital Media and Communications Department for the purpose of providing information, resources, and support to the public. This position will be full time and funded through the General Fund. Please contact Lee Hale, at 850-833-5801 for more information. File Attachments Position Cost - Public Information Officer FY 2023 2022-10-11.pdf (64 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Lamar White 8. Consent Agenda Subject : 8.21 Grant Award Agreement between Triumph Gulf Coast, Inc., and the School Board of Okaloosa County, Florida, presented by April Branscome, Program Director, Career and Technical Education, and recommended by the Superintendent for approval. Meeting : Oct 24, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,291,000.00 Budgeted : No Budget Source : Triumph Gulf Coast, Inc. Recommended Action : Motion to approve the Grant Award Agreement between Triumph Gulf  Coast, Inc., and the School Board of Okaloosa County, Florida. Public Content The Okaloosa County School District would use this grant to develop a health academy to begin in the 2022-2023 school year. This grant award is predicated upon students earning recognized industry certifications within the program over the next several years. For additional information, please contact April Branscome, CTE Program Director, at (850) 833-5858. File Attachments Grant Award Agreement - Okaloosa County School Board -Health Academy - Project #271 (A4771417xA3759).pdf (499 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Lamar White 8. Consent Agenda Subject : 8.22 Request to advertise a Public Hearing for consideration and approval of Resolution 22-13 and the proposed Real Property Exchange Agreement with the City of Niceville, Florida, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Oct 24, 2022 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the advertisement of a Public Hearing for consideration and approval of Resolution 22-13 and the proposed Real Property Exchange Agreement between the City of Niceville, Florida, and the School Board of Okaloosa County, Florida. Public Content The School Board under Resolution 22-10 declared a parcel of real property in Niceville, Florida, as surplus and subject to disposal. Pursuant to a request from the City of Niceville to use the subject property for public right-of-way purposes, a real property exchange agreement has been negotiated with the City to transfer the property for public purposes. For additional information, please contact Bill Smith at (850) 689-7158. File Attachments Resolution 22-13 and Real Property Exchange Agreement-City of Niceville.pdf (1,198 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Oct 24, 2022 - Regular Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: EID: 123165, 124632 For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Oct 24, 2022 - Regular Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). NEW DROP ENTRIES Employee Name EID Position Location DROP Start Date Judy Fleming 104436 Paraprofessional Longwood ES 10/1/2022 Rebecca Perez 107945 Teacher Choctaw HS 11/1/2022 Julie (Mary) Brethauer 118310 Teacher Walker ES 10/1/2022 Therese Piazza 117016 Secretary Niceville HS 1/1/2022 For more information, contact Lee Hale at 850-833-5801 9. Superintendent's Human Resources Recommendations Subject : 9.3 Department Restructure, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 24, 2022 - Regular Meeting Type : Action Fiscal Impact : Yes Dollar Amount : $6,750.00 Budgeted : Yes Budget Source : Title II Recommended Action : Motion to approve the request to approve the department restructure to increase the hours from 6.00 to 7.50 for the District Secretary (12 month) position in the Professional Services Department. Public Content The Professional Services Department is requesting approval to increase their District Secretary (12 Month) position from 6.00 hours to full time at 7.50 hours per day. The increase will be funded through Title II. For more information, please contact Karen Peek at 850-833-5853. File Attachments Position Cost - 9018 - Secretary 12 M 6.0 to 7.5 Hr FY 2023-09-30.pdf (67 KB) Motion & Voting Motion to approve the request to approve the department restructure to increase the hours from 6.00 to 7.50 for the District Secretary (12 month) position in the Professional Services Department. Motion by Linda Evanchyk, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.4 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 24, 2022 - Regular Meeting Type : Action Preferred Date : Oct 24, 2022 Absolute Date : Oct 24, 2022 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments 10-24-22 Separations Public, Updated 10-24.pdf (39 KB) Motion & Voting Motion to approve employee separations. Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.5 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 24, 2022 - Regular Meeting Type : Action Preferred Date : Oct 24, 2022 Absolute Date : Oct 24, 2022 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments 10-24-22 Ed Support New Hires.pdf (34 KB) 10-24-22 Intructional New Hires.pdf (34 KB) 10-24-22 Substitute New Hires.pdf (102 KB) Motion & Voting Motion to approve personnel recommendations. Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.6 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 24, 2022 - Regular Meeting Type : Action Preferred Date : Oct 24, 2022 Absolute Date : Oct 24, 2022 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801 File Attachments 10-24-22 Transfers, Public.pdf (33 KB) Motion & Voting Motion to approve employee transfers. Motion by Linda Evanchyk, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.7 Employee Termination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 24, 2022 - Regular Meeting Type : Action Preferred Date : Oct 24, 2022 Absolute Date : Oct 24, 2022 Recommended Action : Motion to approve the employee termination. Public Content Recommend employee #122822 be terminated. For more information, contact Lee Hale at 833-5801. Motion & Voting Motion to approve the suspension of employee termination. Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.8 Out-of-Field Report for the 2022- 2023 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Oct 24, 2022 - Regular Meeting Type : Action Recommended Action : Motion to approve the Out-of-Field Report for the 2022-2023 school year. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Karen Peek for additional information, 850-833-5857. File Attachments OOF Board Report for 10-24-2022 - final.pdf (85 KB) Motion & Voting Motion to approve the Out-of-Field Report for the 2022-2023 school year. Motion by Linda Evanchyk, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.9 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 24, 2022 - Regular Meeting Type : Action Preferred Date : Oct 24, 2022 Absolute Date : Oct 24, 2022 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Name School Hours Tonaya Keel Lewis School 8.5 Rhonda Rhodes Riverside Elementary 75 Lauren Jackson Plew Elementary 8.5 Janet Anderson Wright Elementary 75 Jacqueline Drones Okaloosa Technical College 15 For more information, contact Lee Hale at 850-833-5801 Motion & Voting Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.10 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 24, 2022 - Regular Meeting Type : Action Preferred Date : Oct 24, 2022 Absolute Date : Oct 24, 2022 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. Motion & Voting Motion to approve leave without pay. Motion by Linda Evanchyk, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Lamar White 10. Discussion Agenda Subject : 10.1 Items Moved from the Consent Agenda (if any) Meeting : Oct 24, 2022 - Regular Meeting Type : Action 10. Discussion Agenda Subject : 10.2 Workshop Only: Proposed Drafts 2023 School Board Meeting Schedule, presented by Diane Kelley Meeting : Oct 24, 2022 - Regular Meeting Type : Discussion Public Content Discussion for Workshop only. NO ACTION REQUIRED. Option 1 reflects Board Workshops on Thursday mornings after the first and third Monday of each month; and Board Meetings on the second and fourth Monday of each month. Option 2 reflects Workshops and Board Meetings, both conducted on the second and fourth Mondays of each month, beginning at 9:00 a.m. and 6:00 p.m., respectively. Attachments: Option 1 Schedule Option 1 Monthly view Option 2 Schedule Option 2 Monthly view File Attachments OPTION 1 - 2023 School Board Meeting Schedule.pdf (390 KB) OPTION 1 - 2023 Monthly View-condensed.pdf (1,081 KB) OPTION 2 - 2023 School Board Meeting Schedule.pdf (389 KB) OPTION 2 - 2023 Monthly View-condensed.pdf (1,058 KB) 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Oct 24, 2022 - Regular Meeting Type : Action, Information 11. Construction Program/Owner's Representative's Business Subject : 11.2 Authorization For Professional Services from Faithful + Gould for price validation for Program #6, Task Order #27 - Bruner Middle School Chilled Water Piping/HVAC Project, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Oct 24, 2022 - Regular Meeting Type : Action Preferred Date : Oct 24, 2022 Absolute Date : Oct 24, 2022 Fiscal Impact : Yes Dollar Amount : $12,040.00 Budgeted : Yes Budget Source : 3911 - Other Capital - Capital Sales Tax Recommended Action : Motion to approve the Authorization For Professional Services from Faithful + Gould for price validation for Program #6, Task Order #27 - Bruner Middle School Chilled Water Piping/HVAC Project, amount not to exceed $12,040.00. Public Content Approval is requested for the Authorization for Professional Services Agreement between Faithful + Gould and The School Board of Okaloosa County, Florida for Program #6, Task Order #27 - Bruner Middle School Chilled Water Piping/HVAC Project. Scope of Services: Investigate proposed work scope, prepare independent estimates of Probable Construction Costs and Review and Validate TPM's GMP for: Program #6, Task Order #27 - Bruner Middle School Chilled Water Piping/HVAC Project, amount not to exceed $12,040.00. Please contact Dr. Bill Smith for additional information, 689-7158 File Attachments F+G Auth for Prof Services Task Order #27.pdf (160 KB) Motion & Voting Motion to approve the Authorization For Professional Services from Faithful + Gould for price validation for Program #6, Task Order #27 - Bruner Middle School Chilled Water Piping/HVAC Project, amount not to exceed $12,040.00. Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Lamar White 11. Construction Program/Owner's Representative's Business Subject : 11.3 Authorization For Professional Services from Faithful + Gould for price validation for Program #6, Task Order #28 - District-Wide Phase 2 Security Upgrades, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Oct 24, 2022 - Regular Meeting Type : Action Preferred Date : Oct 24, 2022 Absolute Date : Oct 24, 2022 Dollar Amount : $6,880.00 Budgeted : Yes Budget Source : 3911 - Other Capital - Capital Sales Tax Recommended Action : Motion to approve the Authorization For Professional Services from Faithful + Gould for price validation for Program #6, Task Order #28 -  District-Wide Phase 2 Security Upgrades, amount not to exceed $6,880.00. Public Content Approval is requested for the Authorization for Professional Services Agreement between Faithful + Gould and The School Board of Okaloosa County, Florida for Program #6, Task Order #28 - District-Wide Phase 2 Security Upgrades. Scope of Services: Investigate proposed work scope, prepare independent estimates of Probable Construction Costs and Review and Validate TPM's GMP for: Program #6, Task Order #28 - District-Wide Phase 2 Security Upgrades, amount not to exceed $6,880.00. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments F+G Auth for Prof Services Task Order #28.pdf (159 KB) Motion & Voting Motion to approve the Authorization For Professional Services from Faithful + Gould for price validation for Program #6, Task Order #28 - District-Wide Phase 2 Security Upgrades, amount not to exceed $6,880.00. Motion by Linda Evanchyk, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Lamar White 11. Construction Program/Owner's Representative's Business Subject : 11.4 TPM Program #6, Task Order #29, Pre-GMP for CTE Renovations at Crestview High School and Titan Commercial Building, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Oct 24, 2022 - Regular Meeting Type : Action Preferred Date : Oct 24, 2022 Absolute Date : Oct 24, 2022 Fiscal Impact : Yes Dollar Amount : $150,000.00 Budgeted : Yes Budget Source : Triumph AI Grant and Triumph Nursing/Health Services Grant Recommended Action : Motion to approve TPM Program #6, Task Order #29, Pre-GMP for CTE Renovations at Crestview High School and Titan Commercial Building in Ft. Walton Beach, Florida, in the amount of $150,000.00. Public Content Approval is requested for Program #6, Task Order #29, Pre-GMP for CTE Renovations at Crestview High School and Titan Commercial Building in Ft. Walton Beach, Florida. The Project description is as follows: Crestview High School - Building 8F consists of interior renovations to the existing classroom, workroom and office space, as well as reconfiguration of the restrooms for ADA compliance. Work will consist of replacement of existing finishes on the walls, ceilings and floors as well as new lighting. Where possible, some existing walls/partitions may be removed to allow for better instruction. The roof will be inspected and any issues addressed under separate task order. Titan Office - Building will consist of minor renovations to create a new nursing technology program consisting of two classrooms, two laboratories and the requisite office and storage space. Reconfiguration of lighting, electrical, mechanical and fire suppression systems may be required due to demolition of existing walls and reconfiguration of the space. New flooring will be required as part of the work. New data, access control and security system will be included in the work. Pre-GMP Budget - $150,000.00 For additional information, please contact Dr. Bill Smith, 689-7158. Motion & Voting Motion to approve TPM Program #6, Task Order #29, Pre-GMP for CTE Renovations at Crestview High School and Titan Commercial Building in Ft. Walton Beach, Florida, in the amount of $150,000.00. Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Lamar White 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Oct 24, 2022 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Oct 24, 2022 - Regular Meeting Type : Information Public Content An updated list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop, and again at the Regular Meeting, to insure they receive the most current information. File Attachments 10-24-2022 Student Trip Requests-Rev 10-24.pdf (121 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Oct 24, 2022 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Designation of School Board Member to serve as the Board's representative to the Educational Support Professional of the Year Selection Committee. Meeting : Oct 24, 2022 - Regular Meeting Type : Action Recommended Action : Motion to designate School Board Member as the Board's representative to serve on the Educational Support Professional of the Year Selection Committee. Public Content Due to the State setting an earlier deadline for their application process, the appointment of a School Board representative to serve on the ESPY Selection Committee must be done prior to the Board's scheduled Organizational Meeting in November. A copy of the Okaloosa ESP timeline is attached. Marti Gardner currently serves as the Board's representative to the Educational Support Professional of the Year Selection Committee. File Attachments 2023 ESPY Timeline.pdf (652 KB) Motion & Voting Motion to designate Marti Gardner to serve as the Board's representative to the Educational Support Professional of the Year Selection Committee. Motion by Linda Evanchyk, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Lamar White 15. Board Members' Announcements/Request for Information Subject : 15.2 Designation of School Board Member to serve a two-year term as the Board's representative to the Teacher of the Year Selection Committee. Meeting : Oct 24, 2022 - Regular Meeting Type : Action Recommended Action : Motion to designate School Board Member to serve a two-year term as the Board's representative to the Teacher of the Year Selection Committee. Public Content Due to the Committee's timeline of events, it has been requested by the Chairman of the TOY Selection Committee that the appointment of a School Board representative be appointed at this time, rather than at the Organizational Meeting. The first meeting of the Committee is scheduled Wednesday, November 16. This is a 2-year term. Linda Evanchyk currently serves as the Board's representative on the TOY Selection Committee. Motion & Voting Motion to designate Diane Kelley to serve a two-year term as the Board's representative to the Teacher of the Year Selection Committee. Motion by Linda Evanchyk, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Lamar White 15. Board Members' Announcements/Request for Information Subject : 15.3 Board Members' Announcements/Request for Information Meeting : Oct 24, 2022 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Oct 24, 2022 - Regular Meeting Type : Information 17. Public Hearing Subject : 17.1 Public Hearing for adoption of revised School Board Policy 02-17 Purchasing Procedures, presented by Julie A. Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 24, 2022 - Regular Meeting Type : Action Recommended Action : Motion to adopt revised School Board Policy 02-17 Purchasing Procedures. Public Content A Public Hearing will be held to receive public input and consider approval on the proposed revised School Board Policy 02-17 Purchasing Procedures. The proposed revisions to the policy will update the purchasing and bidding thresholds of the school district. The recommended changes are attached. For additional information, please contact Julie Perry, (850) 833-5840. File Attachments 02-17 Purchasing Procedures-10-24-2022.pdf (146 KB) !School Board Policy 2-17 Recommended Changes 2022-08-04.pdf (108 KB) Policy 02-17 Purchasing Procedures-REDLINED 8-30-2022.pdf (147 KB) Motion & Voting Motion to adopt revised School Board Policy 02-17 Purchasing Procedures. Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Lamar White 17. Public Hearing Subject : 17.2 Public Hearing for adoption of a new job description for Foreman, Fire Safety, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 24, 2022 - Regular Meeting Type : Action Recommended Action : Motion to adopt a new job description for Foreman, Fire Safety. Public Content A Public Hearing will be held to receive public input and consider approval on the proposed new job position for Foreman, Fire Safety. The goal of this position is to provide risk reduction, hazard mitigation, and life safety as it relates to fire prevention to promote a safe school environment through prevention, preparedness, and compliance with applicable laws, regulations, standards and rules to include Board policy. Please contact Lee Hale for additional information, 850-833-5801. File Attachments Foreman - Fire Safety.pdf (168 KB) 18. Adjournment Subject : 18.1 Adjournment of the meeting by the Chairman Meeting : Oct 24, 2022 - Regular Meeting Type : 19. Public Notices Subject : 19.1 Notice of Workshop Meeting : Oct 24, 2022 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on October 20, 2022, beginning at 9:00 a.m. This meeting will be open to the press and public. 19. Public Notices Subject : 19.2 Notice of Public Hearing - 6:15 p.m. Meeting : Oct 24, 2022 - Regular Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on October 24, 2022, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. The purpose of the Hearing is to receive public input and consider approval of the following: Revised Policy 02-17 Purchasing Procedures New Job Description for Foreman, Fire Safety Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 19. Public Notices Subject : 19.3 Public Notice Meeting : Oct 24, 2022 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.