Okaloosa County School Board — Special Meeting/Public Hearing, July 31, 2018

Tuesday, July 31, 2018 Special Meeting/Public Hearing School District Central Administration Complex Niceville, Florida Training Room 6:00 p.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Jul 31, 2018 - Special Meeting/Public Hearing Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jul 31, 2018 - Special Meeting/Public Hearing Type : Action Recommended Action : Motion to approve the Agenda as amended: Information Technology Seat Management Contract: Added item 4.1, CACI Task Order No. 2-112 for installation of network and communication equipment for two new portable buildings at Antioch Elementary School; added item 4.2, CACI Task Order No. 2-113 for installation of network and communication equipment for one new portable building at Ruckel Middle School; added item 4.3, CACI Task Order No. 2-114 for installation of network and communication equipment for one new portable building at Davidson Middle School; added item 4.4, CACI Task Order No. 2-115 for installation of network and communication equipment for one new portable building at Lewis School. Motion & Voting Motion to approve the Agenda as amended: Information Technology Seat Management Contract: Added item 4.1, CACI Task Order No. 2-112 for installation of network and communication equipment for two new portable buildings at Antioch Elementary School; added item 4.2, CACI Task Order No. 2-113 for installation of network and communication equipment for one new portable building at Ruckel Middle School; added item 4.3, CACI Task Order No. 2-114 for installation of network and communication equipment for one new portable building at Davidson Middle School; added item 4.4, CACI Task Order No. 2-115 for installation of network and communication equipment for one new portable building at Lewis School. Motion by Rodney Walker, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 3. Public Hearing Subject : 3.1 Public Hearing for adoption of revised School Board Policy 01-06 Personal Appearance Before the Board, presented by Jeff McInnis, Attorney to the Board, and recommended by the Superintendent for approval. Meeting : Jul 31, 2018 - Special Meeting/Public Hearing Type : Action Recommended Action : Motion to approve revised School Board Policy 01-06 Personal Appearance Before the Board. Public Content A Public Hearing will be held to receive public comment and consider approval of revised School Board Policy 1-6 Personal Appearance Before the Board. The revisions to this policy set forth guidelines allowing an additional opportunity during a Regular Meeting for members of the public to address the School Board. File Attachments 01-06 Personal Appearance Before the Board 7-31-18.pdf (11 KB) Motion & Voting Motion to approve revised School Board Policy 01-06 Personal Appearance Before the Board. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 3. Public Hearing Subject : 3.2 Public Hearing for adoption of revised School Board Policy Chapter 4 Students, presented by Teri Schroeder, Program Director, Student Services, and recommended by the Superintendent for approval. Meeting : Jul 31, 2018 - Special Meeting/Public Hearing Type : Action Recommended Action : Motion to approve revised School Board Policy Chapter 4, Students. Public Content A public hearing will be advertised to receive public input on the proposed revised School Board Policy Chapter 4, Students. School Board Policy Chapter 4, Students, underwent a comprehensive rewrite to update current policies, implement legislative changes, update statutory references, change the text to amend statutory references, and make miscellaneous technical corrections. For additional information, please contact Teri Schroeder, Program Director of Student Services, 833-3108. File Attachments Chapter 4 - Students REDLINED 6-25-18.pdf (4,184 KB) Motion & Voting Motion to approve revised School Board Policy Chapter 4, Students. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 3. Public Hearing Subject : 3.3 Public Hearing for adoption of revised School Board Policy 12-02 Transported Students, presented by Jay McInnis, Program Director of Transportation, and recommended by the Superintendent for approval. Meeting : Jul 31, 2018 - Special Meeting/Public Hearing Type : Action Recommended Action : Motion to approve revised School Board Policy 12-02 Transported Students. Public Content A Public Hearing will be held to receive public input and consider approval of proposed revisions to School Board Policy 12-02 Transported Students. The revisions to the policy update policy and procedures for the transportation of eligible students enrolled in the school district. Please contact Jay McInnis for additional information, 833-3555. File Attachments 12-02 Transported Students 7-31-18.pdf (117 KB) Motion & Voting Motion to approve revised School Board Policy 12-02 Transported Students. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 3. Public Hearing Subject : 3.4 Public Hearing for adoption of the Elementary and Secondary Code of Student Conduct for the 2018-2019 school year, presented by Andy Johnson, Specialist, Student Intervention Services, and recommended by the Superintendent for approval. Meeting : Jul 31, 2018 - Special Meeting/Public Hearing Type : Action Fiscal Impact : No Recommended Action : Motion to approve the Elementary and Secondary Code of Student Conduct for the 2018-2019 school year. Public Content Request permission to advertise a public hearing to receive public input and consider adoption of the 2018-2019 Code of Student Conduct (Elementary and Secondary) Changes to the Code of Student Conduct-Elementary and Secondary: "Grounds for suspension and/or S.T.P" changed to "Serious Infractions" Within Serious Infractions sections added...alternative placement and/or expulsion coupled with a referral to mental health services identified by the school district pursuant to §1012.584(4),F.S. Within "ZERO TOLERANCE GROUNDS FOR EXPULSION" added...and referred to mental health services identified by the school district pursuant to §1012.584(4),F.S. File Attachments 2018-19 Code of Student Conduct Elementary 7-31-18.pdf (430 KB) 2018-19 Code of Student Conduct Secondary 7-31.pdf (612 KB) 2018-19 Code of Student Conduct Elem.-Spanish.pdf (5,094 KB) 2018-19 Code of Student Conduct Sec.-Spanish.pdf (5,985 KB) Motion & Voting Motion to approve the Elementary and Secondary Code of Student Conduct for the 2018-2019 school year. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 3. Public Hearing Subject : 3.5 Required Local Effort Millage Rate, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 31, 2018 - Special Meeting/Public Hearing Type : Action Preferred Date : Jul 31, 2018 Absolute Date : Jul 31, 2018 Recommended Action : Motion to adopt the tentative Millage Rate of 4.1130 Mills for Required Local Effort . Motion & Voting Motion to adopt the tentative Millage Rate of 4.1130 Mills for Required Local Effort . Motion by Rodney Walker, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 3. Public Hearing Subject : 3.6 Basic Discretionary Operating Millage Rate, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Access Meeting : Jul 31, 2018 - Special Meeting/Public Hearing Type : Action Preferred Date : Jul 31, 2018 Absolute Date : Jul 31, 2018 Recommended Action : Motion to adopt the tentative Millage Rate of .7480 Mills for Basic Discretionary. Motion & Voting Motion to adopt the tentative Millage Rate of .7480 Mills for Basic Discretionary. Motion by Rodney Walker, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 3. Public Hearing Subject : 3.7 Capital Outlay Millage Rate, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 31, 2018 - Special Meeting/Public Hearing Type : Action Preferred Date : Jul 31, 2018 Absolute Date : Jul 31, 2018 Recommended Action : Motion to adopt the tentative Millage Rate of 1.5000 Mills for Capital Outlay. Motion & Voting Motion to adopt the tentative Millage Rate of 1.5000 Mills for Capital Outlay. Motion by Rodney Walker, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 3. Public Hearing Subject : 3.8 Total Millage Levy, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 31, 2018 - Special Meeting/Public Hearing Type : Action Preferred Date : Jul 31, 2018 Absolute Date : Jul 31, 2018 Recommended Action : Motion to approve the tentative Total Millage Levy of 6.3610 Mills. Motion & Voting Motion to approve the tentative Total Millage Levy of 6.3610 Mills. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 3. Public Hearing Subject : 3.9 Resolution 18-04 Adopting the Tentative Millage Rates for Fiscal Year 2018-2019, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 31, 2018 - Special Meeting/Public Hearing Type : Action Preferred Date : Jul 31, 2018 Absolute Date : Jul 31, 2018 Recommended Action : Motion to approve Resolution 18-04 Adopting the Tentative Millage Rates for Fiscal Year 2018-2019. File Attachments TRIM Resolution 18-04 - Millage Rates - Adopted by School Board.pdf (103 KB) Motion & Voting Motion to approve Resolution 18-04 Adopting the Tentative Millage Rates for Fiscal Year 2018-2019. Motion by Rodney Walker, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 3. Public Hearing Subject : 3.10 Preliminary and Tentative Budget for Fiscal Year 2018-2019, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 31, 2018 - Special Meeting/Public Hearing Type : Action Preferred Date : Jul 31, 2018 Absolute Date : Jul 31, 2018 Recommended Action : Motion to approve the Preliminary and Tentative Budget for Fiscal Year July 1, 2018 to June 30, 2019, in the amount of $ 392,813,520.20. File Attachments P&T Booklet 7-31-18.pdf (1,688 KB) Motion & Voting Motion to approve the General Fund balance in the amount of $313,336,659.25. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White Motion to approve the Special Revenue Funds-Food Service, in the amount of $17,058,319.48. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White Motion to approve the Special Revenue Funds-Federal Programs in the amount of $15,926,134.22. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White Motion to approve the Debt Service Fund in the amount of $8,494,640.23. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White Motion to approve the Capital Project Funds in the amount of $37,997,767.02. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White Motion to approve the Preliminary and Tentative Budget for Fiscal Year July 1, 2018 to June 30, 2019, in the amount of $ 392,813,520. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 3. Public Hearing Subject : 3.11 Resolution 18-05 Adopting the Preliminary and Tentative Budget for Fiscal Year 2018-2019, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 31, 2018 - Special Meeting/Public Hearing Type : Action Preferred Date : Jul 31, 2018 Absolute Date : Jul 31, 2018 Recommended Action : Motion to approve Resolution 18-05 Adopting the Preliminary and Tentative Budget for Fiscal Year July 1, 2018 to June 30, 2019, in the amount of $ 392,813,520.20. File Attachments TRIM Resolution 18-05 - Budget - Adopted.pdf (99 KB) Motion & Voting Motion to approve Resolution 18-05 Adopting the Preliminary and Tentative Budget for Fiscal Year July 1, 2018 to June 30, 2019, in the amount of $ 392,813,520. Motion by Rodney Walker, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 4. Information Technology Seat Management Contract Subject : 4.1 CACI Task Order No. 2-112 for installation of network and communication equipment for two new portable buildings at Antioch Elementary School, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent. Meeting : Jul 31, 2018 - Special Meeting/Public Hearing Type : Action Fiscal Impact : Yes Dollar Amount : $11,822.92 Budgeted : Yes Budget Source : Project 2353 Portable Relocation Project Recommended Action : Motion to approve CACI Task Order No. 2-112 for installation of network and communication equipment for two new portable buildings at Antioch Elementary School, in the amount of $11,822.92. Public Content Installation of network and communication equipment for two new portables onsite at Antioch Elementary School, in the amount of $11,822.92. For additional information, please contact Dustin Keith, Specialist, Seat Management, 850-689-7151. File Attachments Task Order 112 Antioch 2 Portables.pdf (51 KB) Motion & Voting Motion to approve CACI Task Order No. 2-112 for installation of network and communication equipment for two new portable buildings at Antioch Elementary School, in the amount of $11,822.92. Motion by Rodney Walker, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 4. Information Technology Seat Management Contract Subject : 4.2 CACI Task Order No. 2-113 for installation of network and communication equipment for one new portable building at Ruckel Middle School, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent. Meeting : Jul 31, 2018 - Special Meeting/Public Hearing Type : Action Fiscal Impact : Yes Dollar Amount : $6,310.36 Budgeted : Yes Budget Source : Project 2353 Portable Relocation Project Recommended Action : Motion to approve CACI Task Order No. 2-113 for installation of network  and communication equipment for one new portable building at Ruckel Middle School, in the amount of $6,310.36. Public Content Installation of network and communication equipment for one new portable onsite at Ruckel Middle School, in the amount of $6,310.36. For additional information, please contact Dustin Keith, Specialist, Seat Management, 850-689-7151. File Attachments Task Order 113 Ruckel 1 Portable.pdf (62 KB) Motion & Voting Motion to approve CACI Task Order No. 2-113 for installation of network and communication equipment for one new portable building at Ruckel Middle School, in the amount of $6,310.36. Motion by Rodney Walker, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 4. Information Technology Seat Management Contract Subject : 4.3 CACI Task Order No. 2-114 for installation of network and communication equipment for one new portable building at Davidson Middle School, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent. Meeting : Jul 31, 2018 - Special Meeting/Public Hearing Type : Action Fiscal Impact : Yes Dollar Amount : $7,977.44 Budget Source : Project 2353 Portable Relocation Project Recommended Action : Motion to approve CACI Task Order No. 2-114 for installation of network and communication equipment for one new portable building at Davidson Middle School, in the amount of $7,977.44. Public Content Installation of network and communication equipment for one new portable onsite at Davidson Middle School, in the amount of $7,977.44. For additional information, please contact Dustin Keith, Specialist, Seat Management, 850-689-7151. File Attachments Task Order 114 Davidson 1 Portable.pdf (51 KB) Motion & Voting Motion to approve CACI Task Order No. 2-114 for installation of network and communication equipment for one new portable building at Davidson Middle School, in the amount of $7,977.44. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 4. Information Technology Seat Management Contract Subject : 4.4 CACI Task Order No. 2-115 for installation of network and communication equipment for one new portable building at Lewis School, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent. Meeting : Jul 31, 2018 - Special Meeting/Public Hearing Type : Action Fiscal Impact : Yes Dollar Amount : $5,939.59 Budget Source : Project 2353 Portable Relocation Project Recommended Action : Motion to approve CACI Task Order No. 2-115 for installation of network and communication equipment for one new portable building at Lewis School, in the amount of $5,939.59. Public Content Installation of network and communication equipment for one new portable onsite at Lewis School, in the amount of $5,939.59. For additional information, please contact Dustin Keith, Specialist, Seat Management, 850-689-7151. File Attachments Task Order 115 Lewis 1 Portable.pdf (62 KB) Motion & Voting Motion to approve CACI Task Order No. 2-115 for installation of network and communication equipment for one new portable building at Lewis School, in the amount of $5,939.59. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 5. Adjournment Subject : 5.1 Adjournment of the meeting by the Chairman Meeting : Jul 31, 2018 - Special Meeting/Public Hearing Type : 6. Public Notices Subject : 6.1 Public Notice Meeting : Jul 31, 2018 - Special Meeting/Public Hearing Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools (850) 689-7185. File Attachments 7-31-2018 Special Board Meeting.pdf (108 KB)