Okaloosa County School Board — Regular Meeting, March 8, 2021

Monday, March 8, 2021 Regular Meeting School District Central Administration Complex Niceville, Florida Training Room 6:00 p.m. Invocation offered by Pastor Tim Black, Emerald Coast Church Assembly of God Pledge of Allegiance led by Marcus Chambers *************************************************** NOTICE This Board Meeting is being live-streamed for the convenience of the public at http://www.okaloosaschools.com/district/sb/meetings/2021. A separate seating area has been set aside for the press and public who are in attendance at the meeting in accordance with social distancing guidelines as provided by the Centers for Disease Control and Prevention (CDC). *************************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Mar 8, 2021 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Mar 8, 2021 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda Motion & Voting Motion to approve the Agenda Motion by Lamar White, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 3. Recognitions Subject : 3.1 Recognition of Joe Brunson, Recipient of the 2021 All Sports Association Male Scholastic Award, presented by Superintendent Chambers Meeting : Mar 8, 2021 - Regular Meeting Type : Recognition Public Content Baker High School Senior, Joe Brunson, is both an athletic and academic powerhouse. Joe has been recognized for many academic honors and will graduate Summa Cum Laude. He is also a four-sport athlete, playing football, basketball, baseball, and weightlifting. He will continue to play football at Reinhardt University in north Georgia. File Attachments All Sports Scholastic Winner 2021.pdf (247 KB) 3. Recognitions Subject : 3.2 Recognition of David Oglesby, Baker School, Recipient of the 2021 All Sports Association Assistant Coach of the Year Award, presented by Superintendent Chambers Meeting : Mar 8, 2021 - Regular Meeting Type : Recognition Public Content Coach Oglesby has been a key member of the Baker Gators coaching staff since 2005. He currently coaches the offensive line and created a strong blocking game which helped pave the way for Baker to lead the nation in rushing in 2020. When football season is over, Coach Oglesby can be found coaching weightlifting and track. In 2016, Coach Oglesby raised $40,000 to equip Baker's track team to train for pole vault. Coach Oglesby is not only a dedicated coach but also a dedicated teacher. He has been an Exceptional Education teacher for 21 years. File Attachments All Sports Assistant Coach of the Year 2021 - David Oglesby.pdf (249 KB) 3. Recognitions Subject : 3.3 Recognition of Baker School Football Team, Florida High School Athletic Association Class 1A 2020 State Champions, presented by Superintendent Chambers Meeting : Mar 8, 2021 - Regular Meeting Type : Recognition Public Content Accepting the recognition on behalf of the 2020 Baker Gators Class 1A Football State Champions are Captains Joe Brunson and Seth Baska; Head Coach Matt Brunson and Assistant Coach David Oglesby. The 2020 Baker Gatros Varsity Football roster is attached. File Attachments 2020 Baker Gators Varsity Football Roster.pdf (74 KB) Baker Football Resolution 2021.pdf (265 KB) 6. Public Comment Subject : 6.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Mar 8, 2021 - Regular Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of February 4 - 18, 2021, presented by Rita R. Scallan, Chief Financial Officer Meeting : Mar 8, 2021 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of February 4 – 18, 2021, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Feb 4 - 18.pdf (18 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Mar 8, 2021 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Workshop Meeting of February 18, 2021; Minutes of Regular Meeting of February 22, 2021, recommended by the Superintendent for approval. Meeting : Mar 8, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Mar 08, 2021 Absolute Date : Feb 08, 2021 Recommended Action : Motion to approve the Minutes of the Workshop Meeting of February 18, 2021; Minutes of Regular Meeting of February 22, 2021. File Attachments 2-18-2021 Workshop - DRAFT.pdf (230 KB) 2-22-2021 Meeting Minutes - DRAFT.pdf (241 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.3 Request to advertise a Public Hearing for adoption of a new job description for Specialist-Digital Media and Communications, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Mar 8, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Mar 08, 2021 Absolute Date : Mar 08, 2021 Recommended Action : Motion to approve the request to advertise a Public Hearing for adoption of a new job description for Specialist-Digital Media and Communications. Public Content Approval is being requested to advertise a public hearing for adoption of a proposed new job description for Specialist- Digital Media and Communications. The purpose of this position is to promote effective communication between the school system, the community, media, and other stakeholders to increase awareness, knowledge and support of the work of schools and the District and to implement and coordinate District and community initiatives benefiting students and schools. For additional information, please contact Lee Hale at 850-833-5801. File Attachments Specialist - Digital Media and Comm 030121.pdf (81 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.4 Request to advertise a Public Hearing for adoption of a new job description for Director I - Facilities, Planning and Maintenance, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Mar 8, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Mar 08, 2021 Absolute Date : Mar 08, 2021 Recommended Action : Motion to approve the request to advertise a Public Hearing for adoption of a new job description for Director I - Facilities, Planning and Maintenance. Public Content Approval is being requested to advertise a public hearing for adoption of a proposed new job description for Director I - Facilities, Planning and Maintenance. This position will provide leadership in the planning, development, implementation, and evaluation of a comprehensive program of facilities and maintenance services that will ensure operating excellence of all facilities for full educational use. For additional information, please contact Lee Hale at 850-833-5801. File Attachments Director I - Facilities Planning and Maintenance.pdf (115 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.5 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 8, 2021 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 3.8.21.pdf (18 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.6 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 8, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $8,772.30 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve Schools Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2021-03-08.pdf (432 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.7 Renewal of ITB 18-07 Custodial Equipment and Repair Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 8, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 2011 Custodial Services Recommended Action : Motion to approve the renewal of ITB 18-07 Custodial Equipment and Repair Services. The contract is effective April 10, 2021 through April 9, 2022. Public Content Request approval to renew ITB 18-07 Custodial Equipment and Repair Services, based on fixed bid pricing. The contract is used on an as needed basis and the awarded vendors are PR Chemical & Paper Supply and Supreme Paper Supplies. Funds will be paid from General Funds, Project 2011 Custodial Services. The contract is effective April 10, 2021 through April 9, 2022. Attached are copies of the vendor renewal confirmation letters and award tabulation. For additional information, please contact Bill Smith, Program Director, Custodial Services, at (850) 689-7890. File Attachments RENEWAL OF ITB 18-07.pdf (184 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.8 Renewal of ITB 18-12 Asphalt Paving, Repair, Sealcoating and Striping; Concrete Curbing and Sidewalks, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 8, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funding As Available Recommended Action : Motion to approve the renewal of ITB 18-12 Asphalt Paving, Repair, Sealcoating and Striping; Concrete Curbing and Sidewalks for an additional three (3) year term,  effective April 14, 2021 through April 13, 2024. Public Content Request approval to renew ITB 18-12 Asphalt Paving, Repair, Sealcoating and Striping; Concrete Curbing and Sidewalks for an additional three (3) year term based on original bid terms and conditions, including fixed bid pricing. The contract will be used on an as needed basis and funds will be paid from Capital Funding As Available. The contract is effective April 14, 2021 through April 13, 2024. Copies of vendor renewal confirmation letters and the original award tabulation are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL OF ITB 18-12.pdf (99 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.9 Renewal of Tag-On Bid: SDOC- 18-073-LH Large Kitchen Equipment Supplies, Catalog Discount, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 8, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the renewal of Tag- on Bid SDOC 18-B-073-LH Large Kitchen Equipment Supplies, Catalog Discount through School Board of Osceola County, Florida, effective May 1, 2021 through April 30, 2022. Public Content Request approval to renew Tag-on Bid SDOC 18-B-073-LH Large Kitchen Equipment Supplies, Catalog Discount through School Board of Osceola County, FL. The bid was awarded to multiple vendors based on a percentage off discount and will be used on an as needed basis. Funding will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. The contract is effective May 1, 2021 through April 30, 2022. Copies of the renewal documents are attached. For additional information, please contact Steve Anderson, Program Director, SFS at (850) 301-3020. File Attachments RENEWAL OF TAG-ON BID SDOC-18-B-073-LH LARGE KITCHEN EQUIPMENT, CATALOG DISCOUNT.pdf (610 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.10 Contract between Bus Bulletin, Inc., and the School Board of Okaloosa County, for usage of Bus  Bulletin notification system, presented by Jay McInnis, Program Director, Transportation, and recommended by the Superintendent for approval. Meeting : Mar 8, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the contract between Bus Bulletin, Inc., and the School Board of Okaloosa County, for usage of Bus Bulletin notification system, in the pro-rated amount of $2,500.00, effective March 8, 2021 through June 30, 2021. Public Content This agreement is for Okaloosa County School District to use Bus Bulletin notification system to notify parents and students when there are bus delays and schedule changes. The cost will be prorated from March 8 through June 30, 2021, in the amount of $2,500.00 For further information, please contact Jay McInnis at 833-4162. File Attachments Bus Bulletin - General Contract.pdf (166 KB) BusBulletin_TermsOfServiceUse_Okaloosa.pdf (105 KB) BusBulletin_PrivacyPolicy_Okaloosa.pdf (88 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.11 Certification of the Okaloosa County School District Facilities FISH Data for 2021, presented by Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Mar 8, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Mar 08, 2021 Absolute Date : Mar 08, 2021 Recommended Action : Motion to approve the Annual Certification of Facilities Data, OEF FISH CERT form for 2021. Public Content In accordance with Florida Statue 1013.31 (1)(d), each year, each district shall review the Florida Inventory of School Houses (FISH) and shall certify to the Office of Educational Facilities that the inventory is current and accurate. This certification is due prior to April 1 of each year. For additional information, please contact Bill Smith, Program Director, Facilities Planning, at (850) 689-7158. File Attachments February FLDOE Certification of Facilities Data.pdf (465 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.12 Sale and Disposal of Surplus Property, presented by Steve Bolton, Program Director, Maintenance, and recommended by the Superintendent for approval. Meeting : Mar 8, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Mar 08, 2021 Absolute Date : Mar 08, 2021 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus lists dated March 8, 2021. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated March 8, 2021. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159. File Attachments Surplus Property list for March 8, 2021 Board Meeting.pdf (420 KB) Surplus Property Food Services list for March 8, 2021 Board Meeting.pdf (410 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.13 School Affiliation Agreement between the School Board of Okaloosa County, Florida and the Crestview Physical Therapy, Inc. for the Practical Nursing Program at Okaloosa Technical College, presented by Jeff Palmer, Director, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Mar 8, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the School Affiliation Agreement between the School Board of Okaloosa County, Florida and the Crestview Physical Therapy Inc. for the Practical Nursing (LPN) Program at Okaloosa Technical College for the 2020 -2021 school year. Public Content The School Affiliation Agreement between the School Board of Okaloosa County, Florida and the Crestview Physical Therapy, Inc. is to provide clinical learning experience for students enrolled in the Practical Nursing (LPN) program at Okaloosa Technical College for the 2020 -2021 school year. For additional information, please contact Jeff Palmer at 850-833-4208. File Attachments Affiliation Agreement OTC Crestview Physical Therapy.pdf (288 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Mar 8, 2021 - Regular Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 120335 For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Mar 8, 2021 - Regular Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP).  DROP Start Employee Name EID Position Location Date Sheheane, Mary 105350 Cafeteria Manager Plew ES 6/1/2021 Holman, Marcia 100123 Teacher FWB HS 7/1/2021 Scurlock, Carole 121588 Transportation Assistant Transportation South 5/1/2021 For more information, contact Lee Hale at 850-833-5801 9. Superintendent's Human Resources Recommendations Subject : 9.3 Appointment of Interim Chief Financial Officer and Financial Supplement, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 8, 2021 - Regular Meeting Type : Action Preferred Date : Mar 08, 2021 Absolute Date : Mar 08, 2021 Fiscal Impact : Yes Dollar Amount : $3,500.00 Budgeted : Yes Budget Source : General Fund Recommended Action : Approval of the Appointment of Interim Chief Financial Officer and Financial Supplement. Public Content The current Chief Financial Officer (CFO) is scheduled to exit the DROP program on June 30, 2021. The District has been and continues to seek a candidate to hire for the soon-to-be vacant CFO position. In order to bridge the potential gap between the current CFO's departure and the hiring of the new CFO, the Superintendent requests approval to appoint Julie A. Perry Director - Budgeting & Financial Services, Interim Chief Financial Officer. Ms. Perry would assume the duties of Interim Chief Financial Officer when the current CFO leaves employment, either on July 1, 2021 or the first day the current CFO takes terminal leave. In addition to performing the duties of the Interim Chief Financial Officer, Ms. Perry would continue her current job duties as Director - Budgeting & Financial Services. It is requested that Ms. Perry receive a $3,500 per month supplement until such time as a New Chief Financial Officer is hired or either the Superintendent or Ms. Perry terminate the interim services. Motion & Voting Approval of the Appointment of Interim Chief Financial Officer and Financial Supplement. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.4 Forgiveness of work day for employees due to inclement weather, February 16, 2021, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Mar 8, 2021 - Regular Meeting Type : Action Preferred Date : Mar 08, 2021 Absolute Date : Mar 08, 2021 Recommended Action : Motion to approve forgiveness of work day for employees due inclement weather, February 16, 2021. Public Content The Superintendent is recommending the attached payroll procedures for the Inclement weather day on February 16, 2021. For additional information, please contact Lee Hale, 833-5801. File Attachments Inclement Weather Day Memo.pdf (297 KB) Motion & Voting Motion to approve forgiveness of work day for employees due inclement weather, February 16, 2021. Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.5 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Mar 8, 2021 - Regular Meeting Type : Action Preferred Date : Mar 08, 2021 Absolute Date : Mar 08, 2021 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments March 8, 2021 Separations Board Report, Public.pdf (40 KB) Motion & Voting Motion to approve employee separations. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.6 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Mar 8, 2021 - Regular Meeting Type : Action Preferred Date : Mar 08, 2021 Absolute Date : Mar 08, 2021 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments March 8, 2021 Instructional New Hire Board Report.pdf (207 KB) March 8, 2021 Support Personnel New Hire Board Report.pdf (207 KB) March 8, 2021 Substitute New Hire Board Report.pdf (100 KB) Motion & Voting Motion to approve personnel recommendations. Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.7 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Mar 8, 2021 - Regular Meeting Type : Action Preferred Date : Mar 08, 2021 Absolute Date : Mar 08, 2021 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801. File Attachments March 8, 2021 Transfer Board Report.pdf (230 KB) Motion & Voting Motion to approve employee transfers. Motion by Marti Gardner, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.8 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Mar 8, 2021 - Regular Meeting Type : Action Preferred Date : Mar 08, 2021 Absolute Date : Mar 08, 2021 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Chumuckla Coward, Wright Elementary School, 1.75hrs Jennifer Johnson, Richbourg School, 35hrs Keisha Thomas, Choctawhatchee High School, 11.25hrs Paige Mullins, Elliott Point Elementary School, 27.5 hrs. For more information, contact Lee Hale at 850-833-5801. Motion & Voting Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.9 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Mar 8, 2021 - Regular Meeting Type : Action Preferred Date : Mar 08, 2021 Absolute Date : Mar 08, 2021 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. Motion & Voting Motion to approve leave without pay. Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 10. Discussion Agenda Subject : 10.1 Items Moved from the Consent Agenda (if any) Meeting : Mar 8, 2021 - Regular Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Mar 8, 2021 - Regular Meeting Type : Action, Information 12. Information Technology Seat Management Contract Subject : 12.1 CACI Task Order No. 2-184 for Fort Walton Beach High School Baseball Pressbox Connectivity, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Mar 8, 2021 - Regular Meeting Type : Action Preferred Date : Mar 08, 2021 Absolute Date : Mar 08, 2021 Fiscal Impact : Yes Dollar Amount : $5,481.31 Budgeted : Yes Budget Source : 1010.5100.0399.9022.8150 Recommended Action : Motion to approve CACI Task Order No. 2-184 for Fort Walton Beach High School Baseball Pressbox Connectivity, in the amount of $5,481.31. Public Content Provide network connectivity to the Fort Walton Beach High School Baseball Pressbox, in the amount of $5,481.31. For additional information contact Dustin Keith, 850-689-7151. File Attachments Task Order 2-184.pdf (157 KB) Motion & Voting Motion to approve CACI Task Order No. 2-184 for Fort Walton Beach High School Baseball Pressbox Connectivity, in the amount of $5,481.31. Motion by Marti Gardner, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Mar 8, 2021 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Mar 8, 2021 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Mar 8, 2021 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Mar 8, 2021 - Regular Meeting Type : Information 17. Public Hearing - 6:15 p.m. Subject : 17.1 Public Hearing for adoption of revised School Board Policy 04-34 Equity Policy For Students, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Mar 8, 2021 - Regular Meeting Type : Action Preferred Date : Mar 08, 2021 Absolute Date : Mar 08, 2021 Fiscal Impact : No Recommended Action : Motion to adopt revised School Board Policy 04-34 Equity Policy For Students. Public Content A Public Hearing will be held to receive public input and consider approval on revised School Board Policy 04-34 Equity Policy For Students. The proposed revisions conform to the provisions of new School Board Policy 01-30 Title IX Policy Prohibiting Sexual Harassment, in regard to reporting incidents of alleged sexual harassment and the processing of those complaints. For additional information, please contact Lee Hale, 833-5801. File Attachments Policy 04-34 redline cjm.pdf (4,195 KB) Motion & Voting Motion to adopt revised School Board Policy 04-34 Equity Policy For Students. Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 17. Public Hearing - 6:15 p.m. Subject : 17.2 Public Hearing for adoption of revised School Board Policy 06-27, Equity Policy: Prohibiting Harassment on the Basis of Race, Color, National or Ethnic Origin, Sex, Age, Religious Beliefs, Marital Status, Pregnancy or Disability, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Mar 8, 2021 - Regular Meeting Type : Action Preferred Date : Mar 08, 2021 Absolute Date : Mar 08, 2021 Fiscal Impact : No Recommended Action : Motion to adopt revised School Board Policy 06-27, Equity Policy: Prohibiting Harassment on the Basis of Race, Color, National or Ethnic Origin, Sex, Age, Religious Beliefs, Marital Status, Pregnancy or Disability. Public Content A Public Hearing will be held to receive public input and consider approval on revised School Board Policy 06-27, Equity Policy: Prohibiting Harassment on the Basis of Race, Color, National or Ethnic Origin, Sex, Age, Religious Beliefs, Marital Status, Pregnancy or Disability. The proposed revisions conform to the provisions of new School Board Policy 01-30 Title IX Policy Prohibiting Sexual Harassment, in regard to reporting incidents of alleged sexual harassment and the processing of those complaints. For additional information, please contact Lee Hale at 850-833-5801. File Attachments Policy 06-27 redline cjm.pdf (3,273 KB) Motion & Voting Motion to adopt revised School Board Policy 06-27, Equity Policy: Prohibiting Harassment on the Basis of Race, Color, National or Ethnic Origin, Sex, Age, Religious Beliefs, Marital Status, Pregnancy or Disability. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 17. Public Hearing - 6:15 p.m. Subject : 17.3 Public Hearing for adoption of revised School Board Policy 06-28 Reporting Violations of Equity Policies: Prohibiting Discrimination and Harassment, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Mar 8, 2021 - Regular Meeting Type : Action Preferred Date : Mar 08, 2021 Absolute Date : Mar 08, 2021 Fiscal Impact : No Recommended Action : Motion to adopt revised School Board Policy 06-28 Reporting Violations of  Equity Policies: Prohibiting Discrimination and Harassment. Public Content A Public Hearing will be held to receive public input and consider approval on the proposed revised School Board Policy 06-28 Reporting Violations of Equity Policies: Prohibiting Discrimination and Harassment. The proposed revisions conform to the provisions of new School Board Policy 01-30 Title IX Policy Prohibiting Sexual Harassment, in regard to reporting incidents of alleged sexual harassment and the processing of those complaints. For additional information, please contact Lee Hale at 850-833-5801. File Attachments Policy 06-28 redline cjm.pdf (6,645 KB) Motion & Voting Motion to adopt revised School Board Policy 06-28 Reporting Violations of Equity Policies: Prohibiting Discrimination and Harassment. Motion by Marti Gardner, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 18. Adjournment Subject : 18.1 Adjournment of the meeting by the Chairman Meeting : Mar 8, 2021 - Regular Meeting Type : 19. Public Notices Subject : 19.1 Notice of Workshop Meeting : Mar 8, 2021 - Regular Meeting Type : Information Public Content  NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on March 4, 2021, beginning at 9:00 a.m. This meeting will be open to the press and public. 19. Public Notices Subject : 19.2 Notice of Public Hearing Meeting : Mar 8, 2021 - Regular Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on March 8, 2021, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. The purpose of the Hearing is to receive public input and consider approval of the following: Revised School Board Policy 04-34 Equity Policy For Students Revised School Board Policy 06-27 Equity Policy: Prohibiting Harassment on the Basis of Race, Color, National or Ethnic Origin, Sex, Age, Religious Beliefs, Marital Status, Pregnancy or Disability Revised School Board Policy 06-28 Reporting Violations of Equity Policies: Prohibiting Discrimination and Harassment Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 19. Public Notices Subject : 19.3 Public Notice Meeting : Mar 8, 2021 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.