Okaloosa County School Board — Regular Meeting, January 25, 2021

Monday, January 25, 2021 Regular Meeting School District Central Administration Complex Niceville, Florida Training Room 6:00 p.m. Invocation offered by Pastor Brice Early, Crosspoint, South Crestview Pledge of Allegiance led by Diane Kelley *************************************************** NOTICE This Board Meeting is being live-streamed for the convenience of the public at http://www.okaloosaschools.com/district/sb/meetings/2021. A separate seating area has been set aside for the press and public who are in attendance at the meeting in accordance with social distancing guidelines as provided by the Centers for Disease Control and Prevention (CDC). *************************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Jan 25, 2021 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jan 25, 2021 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Consent Agenda: Added item 8.24 Triumph Gulf Coast Pre-Application Grant Funding; Superintendent's Human Resources Recommendations: Item 9.9 Employee Termination is deleted. Motion & Voting Motion to approve the Agenda as amended: Consent Agenda: Added item 8.24 Triumph Gulf Coast Pre-Application Grant Funding; Superintendent's Human Resources Recommendations: Item 9.9 Employee Termination is deleted. Motion by Lamar White, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 5. Administrative Personnel Appointments Subject : 5.1 Appointment of Assistant Principal I (10 Month), Niceville High School, recommended by the Superintendent for approval. Meeting : Jan 25, 2021 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant Principal I (10 Month), Niceville High School. Motion & Voting Motion to approve the appointment of Robert McElroy to the position of Assistant Principal I (10 Month), Niceville High School. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 6. Public Comment Subject : 6.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Jan 25, 2021 - Regular Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 Northwest Florida State College Collegiate High School - A Charter School and Restricted Fund of Northwest Florida State College - Financial Statements and Supplemental Information for the Year Ended June 30, 2020 and 2019, presented by Rita R. Scallan, Chief Financial Officer. Meeting : Jan 25, 2021 - Regular Meeting Type : Information Public Content In accordance with Chapter 10.850, Rules of the Auditor General, which governs the conduct of charter schools and similar entity audits performed in the State of Florida, the governing body of the charter school shall make annual progress reports to the Sponsor. The annual audit of the charter school shall be conducted by an independent public accountant licensed to practice public accounting in the State of Florida, and the charter school's independently audited financial statements shall be included in this report, along with other information required pursuant to section 229.592, Florida Statues. The audit report is provided to the School Board of Okaloosa County for review and retained in the School Boards permanent files. The firm of Mauldin & Jenkins Certified Public Accountants, LLC, performed the 2019-2020 audit report for Northwest Florida State College Collegiate High School. File Attachments 2020 Collegiate high school audited FS.pdf (260 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 In-County Travel paid for the period of December 10, 2020 – January 6, 2021, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jan 25, 2021 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of December 10, 2020 – January 6, 2021, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Dec 10 - Jan 6.pdf (107 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Jan 25, 2021 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Student Disciplinary Hearings of January 7, 2021; Minutes of Workshop Meeting of January 7, 2021; Minutes of Regular Meeting of January 11, 2021, recommended by the Superintendent for approval. Meeting : Jan 25, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 25, 2021 Absolute Date : Jan 25, 2021 Recommended Action : Motion to approve the Minutes of the Student Disciplinary Hearings of January 7, 2021; Minutes of Workshop Meeting of January 7, 2021; Minutes of Regular Meeting of January 11, 2021. File Attachments 1-7-2021 Workshop - DRAFT.pdf (241 KB) 1-11-2021 Meeting - DRAFT.pdf (241 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.3 Appropriation of District 2 School Board Member Capital Outlay Funds to Elliott Point Elementary School for painting of portable buildings and safety rails on the bus ramp in the amount of $9,446.00, presented by Marti Gardner and recommended by the Superintendent for approval. Meeting : Jan 25, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 25, 2021 Absolute Date : Jan 25, 2021 Fiscal Impact : Yes Dollar Amount : $9,446.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Elliott Point Elementary School for painting of portable buildings and safety rails on  the bus ramp in the amount of $9,446.00. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Elliott Point Elementary School for painting of portable buildings and safety rails on the bus ramp in the amount of $9,446.00. File Attachments Elliott Point Painting quote.pdf (483 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.4 Request to advertise a Public Hearing for adoption of revised School Board Policy 04-34 Equity Policy For Students, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 25, 2021 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the request to advertise a Public Hearing for adoption of revised School Board Policy 04-34 Equity Policy For Students. Public Content A Public Hearing will be advertised to receive public input and consider approval on the proposed revised School Board Policy 04-34 Equity Policy for Students. The proposed revisions conform to the provisions of new School Board Policy 01-30 Title IX Policy Prohibiting Sexual Harassment, in regard to reporting incidents of alleged sexual harassment and the processing of those complaints. For additional information, please contact Lee Hale, 833-5801. File Attachments Policy 04-34 redline cjm.pdf (4,195 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.5 Request to advertise a Public Hearing for adoption of revised School Board Policy 06-27, Equity Policy: Prohibiting Harassment on the Basis of Race, Color, National or Ethnic Origin, Sex, Age, Religious Beliefs, Marital Status, Pregnancy or Disability, presented by Lee Hale, Assistant Superintendent, Human  Resources, and recommended by the Superintendent for approval. Meeting : Jan 25, 2021 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the request to advertise a Public Hearing for adoption of a revised job description for School Board Policy 06-27 Equity Policy: Prohibiting Harassment on the Basis of Race, Color, National or Ethnic Origin, Sex, Age, Religious Beliefs, Marital Status, Pregnancy or Disability. Public Content A Public Hearing will be advertised to receive public input and consider approval on the proposed revised School Board Policy 06-27 Equity Policy: Prohibiting Harassment on the Basis of Race, Color, National on Ethnic Origin, Sex, Age, Religious Beliefs, Marital Status, Pregnancy or Disability. The proposed revisions conform to the provisions of new School Board Policy 01-30 Title IX Policy Prohibiting Sexual Harassment, in regard to reporting incidents of alleged sexual harassment and the processing of those complaints. For additional information, please contact Lee Hale at 850-833-5801. File Attachments Policy 06-27 redline cjm.pdf (3,273 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.6 Request to advertise a Public Hearing for adoption of revised School Board Policy 06-28 Reporting Violations of Equity Policies: Prohibiting Discrimination and Harassment, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 25, 2021 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the request to advertise a Public Hearing for revised School Board Policy 06-28 Reporting Violations of Equity Policies: Prohibiting Discrimination and Harassment. Public Content A Public Hearing will be advertised to receive public input and consider approval on the proposed revised School Board Policy 06-28 Reporting Violations of Equity Policies: Prohibiting Discrimination and Harassment. The proposed revisions conform to the provisions of new School Board Policy 01-30 Title IX Policy Prohibiting Sexual Harassment, in regard to reporting incidents of alleged sexual harassment and the processing of those complaints. For additional information, please contact Lee Hale at 850-833-5801. File Attachments Policy 06-28 redline cjm.pdf (6,645 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.7 Budget Amendment #4 - Fiscal Year 2020-2021 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 25, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 25, 2021 Absolute Date : Jan 25, 2021 Fiscal Impact : Yes Dollar Amount : ($326,869.06) Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #4 - Fiscal Year 2020- 2021. Public Content On September 21, 2020, the School Board adopted the budget for fiscal year 2020-2021. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of December 2020: General Fund $ 86,733.63 Debt Service Funds 0.00 Capital Project Funds 2,481.37 Other Special Revenue Funds - Federal (418,401.36) Other Special Revenue Funds - Food Service 2,317.30 Total - All Funds $(326,869.06) File Attachments !BA 04 - Dec 2020.pdf (1,488 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.8 Monthly Financial Statement for December 2020 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 25, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 25, 2021 Absolute Date : Jan 25, 2021 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for December 2020. Public Content The financial statement for the month ending December 31, 2020, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials - 2020-12-31.pdf (726 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.9 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 25, 2021 - Regular Meeting Type : Action (Consent) Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 1-25-2021.pdf (114 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.10 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 25, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $97,240.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve Schools Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2021-01-26.pdf (445 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.11 Payroll Warrant Register and Accounts Payable Warrant Register for December 2020, totaling $37,233,994.39; and Bank Transfers for November - December 2020, totaling $22,968,270.60, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 25, 2021 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $37,233,994.39 and Bank Transfers in the amount of $22,968,270.60. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for December 2020, totaling $37,233,994.39; and Bank Transfers for November – December 2020, totaling $22,968,270.60. File Attachments 06 - MIS 3478 - Warrant Register - December 2020.pdf (558 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.12 Authorization to advertise an Amended Notice of Tax for School Capital Outlay for fiscal year 2020- 2021, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 25, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 25, 2021 Absolute Date : Jan 25, 2021 Recommended Action : Motion to authorize advertisement of Amended Notice of Tax for School Capital Outlay for fiscal year 2020- 2021. Public Content The School Board advertised a Notice of Tax for School Capital Outlay for fiscal year 2020-2021 in the Northwest Florida Daily Newspaper on July 24, 2020, as part of the Preliminary & Tentative Budget. A public hearing and School Board approval was granted at the July 27, 2020 meeting. Subsequently, the half cent sales tax referendum was approved by the voters of Okaloosa County which has enabled the School District to purchase additional buses beyond the ten (10) buses originally advertised. As a result, the School District is proposing to purchase a total of 40 buses for fiscal year 2020-2021, an increase of 30 buses for the current fiscal year. The proposed purchase of thirty (30) additional buses requires the School Board to advertise an Amended Notice Of School Capital Outlay. In the event a school district needs to amend the list of capital outlay projects previously advertised and adopted, a notice of intent to amend the notice of tax for school capital outlay must be published in conformity with the advertisement requirements as outlined in the TRIM Laws. A public hearing to adopt the amended project list must be held not less than 2 days nor more than 5 days after the day the advertisement is first published. The Amended Notice will be published in the Northwest Florida Daily Newspaper on February 4, 2021 and a Public Hearing will be held on February 8, 2021 at 6:15 p.m. at the Okaloosa County School District Central Administrative Complex, 202 Highway 85 North, Niceville, Florida 32578. File Attachments Proposed Amended Notice of Tax School Capital Outlay FY 2020-2021 -2-8-2021.pdf (62 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.13 Revised Fiscal Year 2020-2021 Child Care Fees presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 25, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 25, 2021 Absolute Date : Jan 25, 2021 Fiscal Impact : No Recommended Action : Motion to approve revised Fiscal Year 2020-2021 Child Care Fees. Public Content The School Board approved the Child Care fees for fiscal year 2020-2021 on April 13, 2020. Plew Child Care has requested the following change to the approved fees: Summer 2021 Part-Time Attendance - 1 Day/2 Days/3 Days/4 Days Per Week: Current Rate: $30.00/$56.00/$82.00/$108.00 (If Space Available) New Rate: $31.00/$58.00/$85.00/$112.00 (If Space Available) All other fees remain the same. The fee schedule has been attached with the change highlighted. File Attachments !Child Care Fees for Agenda Item FY 2021 - Revised 2021-01-25.pdf (86 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.14 Resolution 21-01, A Resolution of the School Board of Okaloosa County, Florida Establishing a Sales Surtax Citizens' Oversight Committee, presented by Steve Horton, Assistant Superintendent, MIS, and recommended by the Superintendent for approval. Meeting : Jan 25, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 25, 2021 Absolute Date : Jan 25, 2021 Fiscal Impact : No Recommended Action : Motion to approve Resolution 21-01, A Resolution of the School Board of Okaloosa County, Florida Establishing a Sales Surtax Citizens' Oversight Committee Public Content The School Board of Okaloosa County is appointing a Citizen’s Oversight Committee (“Committee”) with input from the Chambers of Commerce in Okaloosa County to review the expenditure of the proceeds of the Half-Cent Capital Outlay Sales Surtax approved by voters in the general election held on November 3rd, 2020. The Committee shall make certain that the proceeds of the Sales Surtax are being used in accordance with School Board Resolution 20-01, dated March 30, 2020, and will make quarterly reports to the School Board and the public regarding the use of the proceeds of the Tax and the status of all projects financed by sales tax proceeds. All meetings of the Committee will be open to the public. For additional information, please contact Steve Horton, 689-7117. File Attachments Resolution 21-01 Citizens Oversight Committee with Exhibit A.pdf (13,690 KB) CItizens Oversight Committee.pdf (200 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.15 Emergency Purchase: Edgenuity, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 25, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $104,860.00 Budgeted : Yes Budget Source : General Funds, Project 3105 Instructional Materials-Textbook Recommended Action : Motion to approve the emergency purchase of Accelerate K-5 student workbook sets from Edgenuity in the amount of $104,860.00. Public Content Request approval of the emergency purchase of Accelerate K-5 student workbook sets from Edgenuity in the amount of $104,860.00. The sets were purchased for elementary students who are participating in the Accelerate online program due to the COVID-19 pandemic. An initial order of 1750 workbook sets were purchased. Should additional sets will be required the vendor has agreed to honor set prices through the 2020-2021 school year. Future orders will be placed as needed throughout the school year for a total amount not to exceed $152,500.00. For additional information, please contact Sheila Lightbourne, Assistant Superintendent, Curriculum, at (850) 833-5888. File Attachments Purchase of Accelerate Student Workbooks -Edgenuity 1-5-21.pdf (93 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.16 Tag-On Bid: Annual Agreement for Portable Moving Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 25, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds Recommended Action : Motion to approve tagging on with Escambia County School District's Annual Agreement for Portable Moving Services, effective through November 17, 2021. Public Content Request approval to tag on with Escambia County School District's Annual Agreement for Portable Moving Services. The contract, based on fixed pricing, was awarded to Ducky Johnson House Movers, Inc. and will be used on an as needed basis. Funds will be paid from Capital Funds and is effective through November 17, 2021. Copies of the award documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments TAG-ON BID-PORTABLE MOVING SERVICES.pdf (109 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.17 ITB 21-06 Internet Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 25, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $67,980.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the committee's recommendation to award ITB 21-06 Internet Services to Cox Business in the amount of $67,980.00, effective July 1, 2021 through June 30, 2022. Public Content Request approval of the committee's recommendation to award ITB 21-06 Internet Services to Cox Business in the amount of $67,980.00. Funds will be paid from General Funds. The contract is effective July 1, 2021 through June 30, 2022. Copies of the Award Tabulation and the solicitation document are attached. For additional information, please contact Eric Mitchell, Director, IT & MIS, at (850) 689-7153. File Attachments ITB 21-06 AWARD TABULATION.pdf (123 KB) ITB 21-06 Internet Services.pdf (1,397 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.18 ITB 21-05 Telecommunication Services for Wide Area Network (WAN), presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 25, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $220,020.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the committee's recommendation to award ITB 21-05 Telecommunication Services for Wide Area Network (WAN) in the amount of $220,020.00. The contract is effective July 1, 2021 through June 30, 2022. Public Content Request approval of the Committee's recommendation to award ITB 21-05 Telecommunication Services for Wide Area Network (WAN) to Uniti Fiber in the amount of $43,200.00 and Cox Business in the amount of $176,820.00, for a total contract amount of $220,020.00. Funds will be paid from General Funds and the contract is effective July 1, 2021 through June 30, 2022. Copies of the Award Tabulation and solicitation document are attached. For additional information, please contact Eric Mitchell, Director, IT & MIS, at (850) 689-7153. File Attachments ITB 21-05 AWARD TABULATION.pdf (284 KB) ITB 21-05 TELECOMMUNICATION SERVICES FOR WIDE AREA NETWORK (WAN).pdf (613 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.19 Apple iPad 3 year lease, presented by Eric Mitchell, Director, MIS and Instructional Technology, and recommended by the Superintendent for approval. Meeting : Jan 25, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 11, 2021 Absolute Date : Jan 11, 2021 Fiscal Impact : Yes Dollar Amount : $1,634,380.00 Budgeted : Yes Budget Source : Capital Outlay Recommended Action : Motion to approve Apple iPad 3 year lease not to exceed the amount of $1,634,380.00, and Resolution 21-02. Public Content This is a lease of iPad devices for the 1to1 project for K-2. Devices will come from Apple already cased and tagged and the District’s MOSLE management system is already included. For additional information, please contact Eric Mitchell 850-689-7153. File Attachments Apple-iPad Lease.pdf (2,873 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.20 Application to the State of Florida for a Safety and Security of School Buildings, School Hardening Grant, presented by Bill Smith, Program Director, Facilities, and recommended by the Superintendent for approval. Meeting : Jan 25, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 25, 2021 Absolute Date : Jan 25, 2021 Budget Source : State of Florida Safety and Security of School Buildings Grant Recommended Action : Motion to approve the submission of the application for State of Florida Safety and Security of School Buildings Grant to the Florida DOE. Public Content Approval is requested to submit the Application for the School Hardening Grant TAPS #21A097. This grant is in the amount of $469,623.00, and is part of the Specific Appropriation 117A of House Bill 5001 (Chapter 2020-111, Laws of Florida - General Appropriations Act) nonrecurring funds to School District to improve the physical security of school buildings based on the security risk assessment required bt section 1006.1493, Florida Statutes. Please contact Bill Smith for additional information, 689-7158. File Attachments School Hardening Grant TAPS #21A097.pdf (1,019 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.21 School Food Service 2020 NSLP Equipment Grant Assistance Application, presented by Stephen Anderson, Program Director, Food Services, and recommended by the Superintendent for approval. Meeting : Jan 25, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 25, 2021 Absolute Date : Jan 25, 2021 Fiscal Impact : Yes Dollar Amount : $77,706.33 Budgeted : Yes Budget Source : 2020 National School Lunch Program Equipment Assistance Grant Recommended Action : Motion to approve 2020 NSLP Equipment Grant Assistance Application for School Food Service. Public Content 2020 NSLP Equipment Grant Assistance Application will be submitted for two schools in the district; Edwins Elementary and Longwood Elementary for a total requested amount of $77,706.33. Please contact Stephen Anderson at 850-301-3020 if there are any questions. File Attachments 2020 NSLP Equipment Grant Assistance Application.pdf (4,273 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.22 Contract Agreement between the School Board of Okaloosa County and  Northwest Florida State College for the 2021-2022 School Year, acknowledging the Collegiate High School Program 2021-2022, presented by Cindy Gates, Director, Special Programs, School & Principal Evaluations, and recommended by the Superintendent for approval. Meeting : Jan 25, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Contract Agreement between the School Board of Okaloosa County and Northwest Florida State College for the 2021- 2022 School Year, acknowledging that the existing Collegiate High School at Northwest Florida State College meets the requirements for establishing a Collegiate High School Program for the Northwest Florida State College service area as outlined in section 1007.273, Florida Statutes. Public Content This contract agreement between the School Board of Okaloosa County and Northwest Florida State College (NWFSC) acknowledges the existing Collegiate High School at Northwest Florida State College, a Charter Collegiate High School, as a Collegiate High School Program for the NWFSC service area as outlined in s. 1007.279 F.S. The Collegiate High School at Northwest Florida State College meets or exceeds the minimum requirements of a Collegiate High School Program as defined in s. 1007.273. F.S. For more information, please contact Cindy Gates, 850-833-4208. File Attachments Collegiate High School Program Contract Agreement 2021-2022 (1).pdf (599 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.23 The Okaloosa County School District 2021-2022 and 2022-2023 School Calendars, presented by Duscha Ross, Program Director, Information Systems, and recommended by the Superintendent for approval. Meeting : Jan 25, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 25, 2021 Absolute Date : Jan 25, 2021 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Okaloosa County School District 2021-2022 and 2022-2023 School Calendars. Public Content The calendar committee was made up of (18) people with selections of members from the Superintendent (including school administrators and parents), OCEA and OCESPA. A recommendation has been made to the Superintendent, and that recommendation is before you tonight. Both Calendars have the start of school for students on August 10th, finishes the first semester before the Winter break, and ends school for students before the Memorial Day holiday. For additional information, please contact Duscha Ross, 689-7165. File Attachments 2021-22 Calendar by Month - Recommended.pdf (190 KB) 2022-23 Calendar by Month - Recommended.pdf (197 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.24 Triumph Gulf Coast Pre- Application Grant Funding, presented by Steve Horton, Assistant Superintendent, MIS, and recommended by the Superintendent for approval. Meeting : Jan 25, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 25, 2021 Absolute Date : Jan 25, 2021 Fiscal Impact : Yes Recommended Action : Motion to approve the Triumph Gulf Coast Pre-Application Grant Funding in the amount of $828,000.00. Public Content The Okaloosa County School District is submitting a Pre-Application for grant funding through Triumph Gulf Coast, Inc. to establish a program in Artificial Intelligence (AI) – Logistics and Distribution. The District is seeking $828,000 in Triumph Gulf Coast funding to develop program. The funding requested in this grant will support initial salaries, curriculum, professional development, and equipment and supplies. This Pre-Application gives Triumph Gulf Coast the opportunity to review the request and give initial feedback. This Pre- Application will not result in any funding for the School District. To receive funding, a second application will have to be approved by the School Board and Triumph Gulf Coast, Inc. at a future date. Please contact Steve Horton for additional information, 689-7117. File Attachments Triumph Pre-Application AI - Logistics and Distribution OCSD.pdf (273 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Jan 25, 2021 - Regular Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 121886 122732 For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Lee  Hale, Assistant Superintendent, Human Resources Meeting : Jan 25, 2021 - Regular Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). None to Report at this time. For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.3 Cleared certification requirements and issuance of contracts for the 2020- 2021 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Jan 25, 2021 - Regular Meeting Type : Action Recommended Action : Motion to approve the cleared certification requirements and issuance of contracts for the 2020- 2021 school year. Public Content The attached list of teachers have cleared their certification requirements and are eligible to receive their contracts for the 2020-2021 school year. Therefore, it is the recommendation of the Superintendent they receive their contracts. Please contact Karen Peek for additional information, 833-5857. File Attachments Cleared Provisional List for 1-25-2021 Board Mtg.pdf (57 KB) Motion & Voting (not specified) Motion by Lamar White, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.4 Out-of-Field Report for the 2020- 2021 school year, presented by Karen Peek, Program Director, Professional Services and recommended by the Superintendent for approval. Meeting : Jan 25, 2021 - Regular Meeting Type : Action Recommended Action : Motion to approve the Out-of-Field Report for the 2020-2021 school year. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Karen Peek for additional information, 833-5857. File Attachments Subject Out-of Field Board Report for 1-25-2021 Board Mtg.pdf (112 KB) ESOL Out-of Field Board Report for 1-25-2021 Board Mtg.pdf (110 KB) Motion & Voting Motion to approve the Out-of-Field Report for the 2020-2021 school year. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.5 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources,  and recommended by the Superintendent for approval. Meeting : Jan 25, 2021 - Regular Meeting Type : Action Preferred Date : Jan 25, 2021 Absolute Date : Jan 25, 2021 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments January 25, 2021 Separations Board Report, Public.pdf (42 KB) Motion & Voting Motion to approve employee separations. Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.6 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 25, 2021 - Regular Meeting Type : Action Preferred Date : Jan 25, 2021 Absolute Date : Jan 25, 2021 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments January 25, 2021 Instructional New Hire Board Report.pdf (212 KB) January 25, 2021 Support Personnel New Hire Board Report.pdf (211 KB) January 25, 2021 Substitute New Hire Board Report.pdf (96 KB) Motion & Voting Motion to approve personnel recommendations. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.7 Employee Reassignment, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 25, 2021 - Regular Meeting Type : Action Preferred Date : Jan 25, 2021 Absolute Date : Jan 25, 2021 Budgeted : No Recommended Action : Motion to ratify January 11, 2021 Board approval of appointment of Ryan Gore as Assistant Principal I on Temporary Assignment (12 Months), recommended by the Superintendent for approval. Public Content Motion to ratify January 11, 2021 Board approval of appointment of Ryan Gore as Assistant Principal I on Temporary Assignment (12 Months), recommended by the Superintendent for approval. This reassignment is to fulfill the Data Scientist position required by the Data-Informed Supports Grant approved December 14, 2020. For additional information, please contact Lee Hale, 833-5801. Motion & Voting Motion to ratify January 11, 2021 Board approval of appointment of Ryan Gore as Assistant Principal I on Temporary Assignment (12 Months), recommended by the Superintendent for approval. Motion by Marti Gardner, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.8 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 25, 2021 - Regular Meeting Type : Action Preferred Date : Jan 25, 2021 Absolute Date : Jan 25, 2021 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801. File Attachments January 25, 2021 Transfer Board Report.pdf (42 KB) Motion & Voting Motion to approve employee transfers. Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.9 Deleted - Employee Termination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 25, 2021 - Regular Meeting Type : Action Preferred Date : Jan 25, 2021 Absolute Date : Jan 25, 2021 Recommended Action : Motion to approve the employee termination. Public Content Recommend employee #121886 be terminated for violation of School Board Policy 04-32, 07-03, 08-09 and 12-03. For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.10 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 25, 2021 - Regular Meeting Type : Action Preferred Date : Jan 25, 2021 Absolute Date : Jan 25, 2021 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Chumuckla Coward, Wright Elementary School, 18.75 hrs Destiny Ward, Richbourg School, 29.5 hrs For more information, contact Lee Hale at 850-833-5801. Motion & Voting Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Motion by Lamar White, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.11 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 25, 2021 - Regular Meeting Type : Action Preferred Date : Jan 25, 2021 Absolute Date : Jan 25, 2021 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. Motion & Voting Motion to approve leave without pay. Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 10. Discussion Agenda Subject : 10.1 Items Moved from the Consent Agenda (if any) Meeting : Jan 25, 2021 - Regular Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Jan 25, 2021 - Regular Meeting Type : Action, Information 11. Construction Program/Owner's Representative's Business Subject : 11.2 Program 6, Task Order #2, Phase 2 School Security Projects For Various School Sites, presented by Bill Smith, Program Director, and recommended by the Superintendent for approval. Meeting : Jan 25, 2021 - Regular Meeting Type : Action Preferred Date : Jan 25, 2021 Absolute Date : Jan 25, 2021 Recommended Action : Motion to approve the GMP for Program 6, Task Order #2, Phase 2 - School Security Projects, GMP $6,980,340.00. Approval of this GMP is subject to receipt of the validation report from Faithful + Gould. Public Content Approval is requested for the GMP for Program 6, Task Order #2, Phase 2 for School Security Projects at the following school sites: Richbourg School Shalimar Elementary School Silver Sands School Antioch Elementary School Plew Elementary School Elliott Point Elementary School Mary Esther Elementary School Edge Elementary School Lewis K-8 School Riverside Elementary School The Total Cost of Work for Task Order #2, Phase 2 recapp: Jacobs/Titan Guaranteed Maximum Price (GMP) $ 6,530,340.00 Pre-GMP Phase Services - Previously Authorized 350,000.00 Furniture, Fixtures & Equipment Allowance (FF&E) 100,000.00 Total Cost of Work $ 6,980,340.00 Please contact Dr. Bill Smith for additional information, 689-7158 File Attachments GMP Program 6, Task Order 2, Phase 2, Jacobs-Titan Contract.pdf (82 KB) Motion & Voting Motion to approve the GMP for Program 6, Task Order #2, Phase 2 - School Security Projects, GMP $6,980,340.00. Approval of this GMP is subject to receipt of the validation report from Faithful + Gould. Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Jan 25, 2021 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Jan 25, 2021 - Regular Meeting Type : Information Public Content The list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop to insure they receive the most current information. File Attachments 1-25-2021 Student Trip Requests.pdf (83 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Jan 25, 2021 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Jan 25, 2021 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Jan 25, 2021 - Regular Meeting Type : Information 17. Public Hearing - 6:15 p.m. Subject : 17.1 Public Hearing for adoption of new School Board Policy 01-30 Title IX Policy Prohibiting Sexual Harassment, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 25, 2021 - Regular Meeting Type : Action Preferred Date : Jan 25, 2021 Absolute Date : Jan 25, 2021 Fiscal Impact : No Recommended Action : Motion to adopt new School Board Policy 01-30 Title IX Policy Prohibiting Sexual Harassment. Public Content A Public Hearing will be held to receive public input and consider approval on the new School Board Policy 01- 30 Title IX Policy Prohibiting Sexual Harassment. The proposed new policy will set forth procedures relating to the Title IX Final Rule enacted August 2020 requiring School Districts to respond whenever any employee has notice of sexual harassment, including allegations of sexual harassment. For additional information, please contact Lee Hale at 850-833-5801. File Attachments 01-30 Title IX Policy Prohibiting Sexual Harassment 12-14-2020.pdf (176 KB) Motion & Voting Motion to adopt new School Board Policy 01-30 Title IX Policy Prohibiting Sexual Harassment. Motion by Marti Gardner, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 17. Public Hearing - 6:15 p.m. Subject : 17.2 Public Hearing for adoption of a new job description for Risk Management Analyst, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 25, 2021 - Regular Meeting Type : Action Preferred Date : Jan 25, 2021 Absolute Date : Jan 25, 2021 Recommended Action : Motion to adopt new job description for Risk Management Analyst. Public Content A Public Hearing will be held to receive public input and consider approval on the new job description of Risk Management Analyst. The proposed job position would assist the Risk Management Specialist in the effective and efficient facilitation of both, administration of insurance benefits and workman’s compensation claims, for all employees of the district, to include maintaining accurate data and files for each employee while upholding a high quality customer service. For additional information, please contact Lee Hale at 850-833-5801. File Attachments Risk Management Analyst.pdf (80 KB) Motion & Voting Motion to adopt new job description for Risk Management Analyst. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 18. Adjournment Subject : 18.1 Adjournment of the meeting by the Chairman Meeting : Jan 25, 2021 - Regular Meeting Type : 19. Public Notices Subject : 19.1 Notice of Student Disciplinary Hearing Meeting : Jan 25, 2021 - Regular Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARING The School Board of Okaloosa County will conduct a Student Disciplinary Hearing on January 21, 2021, beginning at 8:30 a.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected student. File Attachments 1-21-2021 SDH.pdf (109 KB) 19. Public Notices Subject : 19.2 Notice of Workshop Meeting : Jan 25, 2021 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on January 21, 2021, beginning at 9:00 a.m. This meeting will be open to the press and public. 19. Public Notices Subject : 19.3 Notice of Public Hearing Meeting : Jan 25, 2021 - Regular Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on January 25, 2020, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. The purpose of the Hearing is to receive public input and consider approval of the following: New School Board Policy 01-30 Title IX Policy Prohibiting Sexual Harassment New Job Description for Risk Management Analyst Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 19. Public Notices Subject : 19.4 Public Notice Meeting : Jan 25, 2021 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.