Okaloosa County School Board — Regular Meeting, February 24, 2014

Monday, February 24, 2014 Regular Meeting School District Administration Building Fort Walton Beach, Florida 6:00 p.m. 1. Opening of Meeting Subject : 1.1 Invocation offered by Cindy Frakes Meeting : Feb 24, 2014 - Regular Meeting Type : Procedural 1. Opening of Meeting Subject : 1.2 Pledge of Allegiance led by Mary Beth Jackson Meeting : Feb 24, 2014 - Regular Meeting Type : Procedural 1. Opening of Meeting Subject : 1.3 Call to Order by the Chairman Meeting : Feb 24, 2014 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Feb 24, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Add - Consent Agenda 7.21 Appropriation of District 1 School Board Member Capital Outlay funds to Pryor Middle School Public Content A board member may request an item be removed from the Consent Agenda for more information or moved to the Discussion Agenda to be voted on separately. Following any corrections, additions, or deletions, the Board will approve the Agenda. Motion & Voting Motion to approve the Agenda as amended: Add - Consent Agenda 7.21 Appropriation of District 1 School Board Member Capital Outlay funds to Pryor Middle School Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 3. Visitors Subject : 3.1 Recognition of Natalie Lawson, Fort Walton Beach High School Student, as the Distinguished Young Woman of Florida, presented by the Superintendent. Meeting : Feb 24, 2014 - Regular Meeting Type : Recognition Public Content Fort Walton Beach High School Senior Natalie Lawson has been awarded Distinguished Young Woman of Florida and will represent the state this summer in the national competition. File Attachments Natalie Lawson.pdf (151 KB) 3. Visitors Subject : 3.2 Recognition of Choctawhatchee High School  Cheerleaders as the 2013 - 2014 Florida High School Activities Association Competitive Cheerleading State Champions in the 1A Small Co-ed Division, presented by the Superintendent Meeting : Feb 24, 2014 - Regular Meeting Type : Recognition Public Content Recognition of the Choctawhatchee High School Cheerleaders as the 2013 - 2014 FHSAA Competitive Cheerleading State Champions in the 1A Small Co-ed Division for the third year in a row. Coaches Hailey Looney and Shaunice Clay Cheerleaders are listed below. Jenna Angelos Jean Bernier Megan Bradley Loren Burkett Olivia Carr Kacey Childers Dani Connelly Alexia Faustinella Shayla Fish Tiffany Fought Zach Given Anna Greene Rielly Griggs Holly King Kerri Kriech Amy LeMenager Rachel Loughney CJ McDonald Emily McGaughy Johnny Mundy Temple Nichols Ashley Oliver Sydney Pattison Allison Plantz Storme Rynearson Emory Shelton Olivia Sims Tristin Stevens Mark Thomas Walker Shane Wright Rachelle Wyatt 5. Personnel Appointments Subject : 5.1 Appointment of Principal, Niceville High School, recommended by the Superintendent for approval. Meeting : Feb 24, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of Principal, Niceville High School. Motion & Voting Motion to approve the appointment of Thomas (Jeff) Palmer to the position of Principal, Niceville High School. Motion by Melissa Thrush, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 5. Personnel Appointments Subject : 5.2 Appointment of Principal, Crestview High School, recommended by the Superintendent for approval. Meeting : Feb 24, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of Principal, Crestview High School. Motion & Voting Motion to approve the appointment of George (Dexter) Day to the position of Principal, Crestview High School. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 5. Personnel Appointments Subject : 5.3 Appointment of Principal, Baker School, recommended by the Superintendent for approval. Meeting : Feb 24, 2014 - Regular Meeting Type : Action Recommended Action :  Motion to approve the appointment of Principal, Baker School. Motion & Voting Motion to approve the appointment of Michael Martello to the position of Principal, Baker School. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 5. Personnel Appointments Subject : 5.4 Appointment of Specialist, MIS, recommended by the Superintendent for approval. Meeting : Feb 24, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of Specialist, MIS. Motion & Voting Motion to approve the appointment of Joseph Peterson to the position of Specialist, MIS. Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 5. Personnel Appointments Subject : 5.5 Appointment of Specialist, Equity, recommended by the Superintendent for approval. Meeting : Feb 24, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of Specialist, Equity. Motion & Voting Motion to approve the appointment of Steven Chatman to the position of Specialist, Equity. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 6. Committee and Staff Reports Subject : 6.1 In-County Travel paid for the period of January 23 - February 5, 2014, presented by Rita R. Scallan, Chief Financial Officer Meeting : Feb 24, 2014 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of January 23 - February 5, 2014, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Jan 23 - Feb 5.pdf (18 KB) 6. Committee and Staff Reports Subject : 6.2 Out-of-County Travel paid for the period of January 23 - February 5, 2014, presented by Rita R. Scallan, Chief Financial Officer Meeting : Feb 24, 2014 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of January 23 - February 5, 2014, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Jan 23 - Feb 5.pdf (10 KB) 6. Committee and Staff Reports Subject : 6.3 State of Florida, State Board of Administration, Local Government Surplus Funds Trust Fund (Florida Prime) (An External Investment Pool), Financial Audit for the Fiscal Years Ended June 30, 2013, and 2012, Report Number 2014-096, January 2014, present by Rita R. Scallan, Chief Financial Officer Meeting : Feb 24, 2014 - Regular Meeting Type : Report Public Content The Auditor General of the State of Florida has issued Report No. 2014-096, January 2014, State of Florida, State Board of Administration, Local Government Surplus Funds Trust Fund (Florida Prime) (An External Investment Pool) Financial Audit for the Fiscal Years Ended June 30, 2013, and 2012. The Auditor General request that this report be presented to the School Board at its next meeting and that it be filed as a part of the public records of the Board, making mention of this fact in the minutes of the Board. File Attachments January 2014 Report No. 2014-096.pdf (603 KB) 6. Committee and Staff Reports Subject : 6.4 Information on the Destin Middle School and Ruckel Middle School dual zone, presented by Ryan Gore, Program Director, Information Systems Meeting : Feb 24, 2014 - Regular Meeting Type : Presentation Public Content Information on the Destin Middle School and Ruckel Middle School dual zone. File Attachments Destin Middle and Ruckel Dual Zone.pdf (457 KB) 7. Consent Agenda Subject : 7.1 Approval of the Minutes of the Workshop Meeting of February 6, 2014, and Minutes of the Regular Meeting of February 10, 2014, recommended by the Superintendent for approval. Meeting : Feb 24, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of Workshop Meeting of February 6, 2014, and Minutes of Regular Meeting of February 10, 2014, as recommended by the Superintendent Public Content The minutes, with any changes recommended by Board Members, must be approved by the Board. File Attachments 2-6-2014 Workshop DRAFT.pdf (163 KB) 2-10-2014 Meeting DRAFT.pdf (154 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.2 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Feb 24, 2014 - Regular Meeting Type : Action (Consent) Recommended Action :  Motion to approve invoices for payment. Public Content As required by the SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 2-24-14.pdf (11 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.3 Payroll Warrant Register and Accounts Payable Warrant Register for January 2014, totaling $12,640,422.68; and Bank Transfers for January 2014, totaling $44,245,000.00, presented by Rita R. Scallan, Chief  Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 24, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $12,640,422.68 and Bank Transfers in the amount of $44,245,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for January 2014, totaling $12,640,422.68; and Bank Transfers for January 2014, totaling $44,245,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments MIS 3478 - Warrant Register - Jan 2014.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.4 School Donations, presented by Rita R. Scallan, Chief Financial Officer and recommended by the Superintendent for approval Meeting : Feb 24, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 24, 2014 Absolute Date : Feb 24, 2014 Fiscal Impact : Yes Dollar Amount : $13,746.12 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations - February 24, 2014.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.5 Megan Warman Driver Education Safety Program - School District's Proposed Budget from Revenue Share, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 24, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 24, 2014 Absolute Date : Feb 24, 2014 Fiscal Impact : Yes Dollar Amount : $48,168.56 Budgeted : No Budget Source : Megan Warman Driver Education Safety Program Recommended Action : Approval Public Content State Statute 318.1215 authorizes a $5 Civil Traffic Penalty to fund Driver Education Programs. Statute 318.1215 Dori Slosberg Driver Education Safety Act states the following: Notwithstanding the provisions of s. 318.121, a board of county commissioners may require, by ordinance, that the clerk of the court collect an additional $5 with each civil traffic penalty, which shall be used to fund driver education programs in public and nonpublic schools. The ordinance shall provide for the board of county commissioners to administer the funds, which shall be used for enhancement, and not replacement, of driver education program funds. The funds shall be used for direct educational expenses and shall not be used for administration. Each driver education program receiving funds pursuant to this section shall require that a minimum of 30 percent of a student's time in the program be behind-the-wheel training. This section may be cited as the "Dori Slosberg Driver Education Safety Act." The Board of County Commissioner's enacted a county ordinance directing that a special penalty of $5 be assessed against all non-criminal traffic citations issued in the county. The district's share as of January 31, 2014 is $94,534. Attached is the District's proposed budget for fiscal year 2013-2014 along with the intended use of those funds. File Attachments Proposal Details - 1-6-14.pdf (441 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.6 Certification of the Okaloosa County School FISH (Florida Inventory of School Houses) Facilities Data for 2014, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Feb 24, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 24, 2014 Absolute Date : Feb 24, 2014 Fiscal Impact : No Recommended Action : Motion to approve the Certification of the Okaloosa County School FISH (Florida Inventory of School Houses) Facilities Data for 2014. Public Content In accordance with Florida Statue 1013.31 (1)(d), each year, each district shall review the Florida Inventory of School Houses (FISH) and shall certify to the Office of Educational Facilities that the inventory is current and accurate. This certification is due prior to April 1 of each year. File Attachments OEF-FISH-Cert February 24, 2014 Brdmtg.pdf (65 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.7 Memorandum of Agreement for Safe Routes to School Program between the School Board of Okaloosa County and the State of Florida Department of Transportation, presented by Kaye McKinley, Deputy Superintendent, and recommended by the Superintendent for approval. Meeting : Feb 24, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the Memorandum of Agreement for Safe Routes to School as presented Public Content This Memorandum of Agreement revamps the bicycle safety programs at all Okaloosa County School District elementary schools. The Florida Department of Transportation will provide (free) 34 bicycles and accompanying safety equipment and a free storage trailer at an estimated cost of $20,948.75, as detailed in Exhibit A of the Memorandum of Agreement. Elementary schools will use the equipment to provide bicycle- use awareness and education to OCSD students. File Attachments Okaloosa Bike Trailer Contract.pdf (123 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.8 Okaloosa County Department of Juvenile Justice Schools Proposed Calendar, presented by Ryan Gore, Program Director, Information Systems, and recommended by the Superintendent for approval. Meeting : Feb 24, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Okaloosa County Department of Juvenile Justice Schools proposed calendar for Summer 2013-2014, School Year 2014-2015, and Summer 2014-2015. Public Content Request to approve Okaloosa County Department of Juvenile Justice Schools proposed calendar for Summer 2013-2014, School Year 2014-2015, and Summer 2014-2015. File Attachments Proposed DJJ 2014-2015 Calendar - Line Item Version.pdf (130 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.9 GED Pearson VUE Testing Center Contract between the School Board of Okaloosa County and Pearson Vue, presented by Eric Mitchell, Director of MIS/IT, and recommended by the Superintendent for approval. Meeting : Feb 24, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the GED Pearson VUE Testing Center Contract between the School Board of Okaloosa County and Pearson Vue. Public Content All GED testing will be administered via computer. FLDOE has contracted with Pearson Vue as the computer-based test administrator and the contract is mandatory between Pearson Vue and the School Board. File Attachments GED Pearson VUE Contract.pdf (7,631 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.10 Renewal of RFB 11-B06 Magazine Subscriptions, presented by Vince Windham, Program Director, Purchasing,  and recommended by the Superintended for approval. Meeting : Feb 24, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies per school Recommended Action : Motion to approve the one (1) year renewal of RFB 11-B06 Magazine Subscription Service Agency. This is a district wide bid that is used on an as needed basis to purchase magazine subscriptions at fixed discount pricing The contract is effective March 15, 2014 through March 14, 2015. The vendor is Magazine Subscription Service Agency. A copy of the vendor renewal confirmation letter and the bid tabulation are attached. Public Content Request approval of the one (1) year renewal of RFB 11-B06 Magazine Subscription Service Agency. This is a district wide bid that is used on an as needed basis to purchase magazine subscriptions at fixed discount pricing. The contract is effective March 15, 2014 through March 14, 2015. The vendor is Magazine Subscription Service Agency. A copy of the vendor renewal confirmation letter and the bid tabulation are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments MAGAZINE SUBSCRIPTION SERVICE AGENCY.pdf (1,267 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.11 ITB 14-05 Indoor Air Quality Remediation, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 24, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : District wide funding as available Recommended Action : Motion to approve the committee's recommendation of award of ITB 14-05 Indoor Air Quality Remediation, based on fixed pricing to Morgan Development & Construction as the Primary Service Provider, and to Curtis Remodeling, Inc. as the Secondary Service Provider. Services will be provided on  an as needed basis and be paid from district wide funding as available. This is a three (3) year contract and will be effective February 25, 2014 through February 10, 2017. A copy of the tabulation and recommendation is attached. Public Content Request approval of the committee's recommendation of award of ITB 14-05 Indoor Air Quality Remediation, based on fixed pricing to Morgan Development & Construction as the Primary Service Provider, and to Curtis Remodeling, Inc. as the Secondary Service Provider. Services will be provided on an as needed basis and be paid from district wide funding as available. This is a three (3) year contract and will be effective February 25, 2014 through February 10, 2017. A copy of the tabulation and recommendation is attached.A copy of the tabulation and recommendation is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments ITB-14-05_TAB.pdf (22 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.12 No Award for ITB 14-08 Replacement School Bus Seat Covers & Foam, presented by Vince Windham, Program Director, Purchasing, and recommeded by the Superintendent for approval. Meeting : Feb 24, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the committees recommendation to not award ITB 14-08 Replacement School Bus Seat Covers & Foam, due to the fact that no bids were received for foam items 24-44. The bid document will be evaluated and re-issued at a later date. A copy of the Tabulation and Recommendation is attached. Public Content Request approval of the committees recommendation to not award ITB 14-08 Replacement School Bus Seat Covers & Foam, due to the fact that no bids were received for foam items 24-44. The bid document will be evaluated and re-issued at a later date. A copy of the Tabulation and Recommendation is attached. For additional information, please contact Jay McInnis, Program Director of Transportation at (850) 833-7609. File Attachments ITB 14-08.pdf (34 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.13 Amendment to Award of RFQ 14-18 Sealcoating and Striping of Three (3) School Tracks for Okaloosa County Schools, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 24, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $10,520.00 Budgeted : Yes Budget Source :  Capitalized Funds, Project 2368 Paving-District Wide Recommended Action : Motion to approve the amendment to the award of RFQ 14-18 Sealcoating and Striping of Three (3) School Tracks, which was originally awarded on January 13, 2014. The amendment adds Niceville High School track to the award at an additional cost of $10,520.00. An additional amount of $6,000.00 will be paid to Gulf Coast Parking Lot Service for sealcoating and an additional amount of $4,520.00 will be paid to McLean Tennis, Inc. for striping. The revised total cost of the project is $42,360.00. A copy of the original award and vendor confirmation letters are attached. Public Content Request approval of the amendment to the award of RFQ 14-18 Sealcoating and Striping of Three (3) School Tracks, which was originally awarded on January 13, 2014. The amendment adds Niceville High School track to the award at an additional cost of $10,520.00. An additional amount of $6,000.00 will be paid to Gulf Coast Parking Lot Service for sealcoating and an additional amount of $4,520.00 will be paid to McLean Tennis, Inc. for striping. The revised total cost of the project is $42,360.00. A copy of the original award and vendor confirmation letters are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments RFQ _14-18.pdf (119 KB) RFQ 14-18 LETTERS FROM VENDORS.pdf (83 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.14 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent for Operations, and recommended by the Superintendent for approval. Meeting : Feb 24, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 24, 2014 Absolute Date : Feb 24, 2014 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Attendance Waivers as presented. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.15 Cleared certification requirements and issuance of contracts for the 2013-2014 school year, presented by Karen Peek, Program Director of Teacher Evaluation/ Certification, and recommended by the Superintendent for approval. Meeting : Feb 24, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Superintendent's recommendation to issue contracts to the attached list of teachers who have cleared certification requirements. Public Content The attached list of teachers have cleared their certification requirements and are eligible to receive their contracts for the 2013-2014 school year. Therefore, it is the recommendation of the Superintendent they receive their contracts. File Attachments CLEARED PROV 02-24-14.pdf (70 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.16 Personnel Recommendations, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 24, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and educational support positions and hired as a substitute. File Attachments Substitute New Hires Board Report 02-24-2014.pdf (36 KB) Feb 24 2014 Instructional Board Report.pdf (35 KB) Feb 24 2014 Ed Support Board Report.pdf (42 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.17 Reinstatement of sick leave due to line-of-duty illness/injury/medical examination, presented by Michael Foxworthy, Chief Officer for Human Resources,  and recommended by the Superintendent for approval. Meeting : Feb 24, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement of sick leave due to line-of-duty illness/ injury/medical examination. Public Content The purpose of this item is for approval to reinstate sick leave to employees who became ill or injured while at work while on duty. Diane Riexinger, Transportation, 37.50 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.18 Leave Without Pay, presented by Michael  Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 24, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.19 Request to advertise a public hearing for revision of School Board Policy 2-17 Purchasing Procedures, presened by Vince Windham,  Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 24, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to authorize advertisement of a public hearing for revision of School Board Policy 2-17 Purchasing Procedures. Public Content Revisions to Policy 2-17 Purchasing Procedures are being proposed to reflect legislative changes and to provide updates to meet the needs of the district. For additional information regarding the recommended revisions, please contact Vince Windham, Program Director for Purchasing. File Attachments School Board Policy 2-17 Recommended Revsions FY14.pdf (50 KB) School Board Policy 2-17 Explanations of Recommended Revisions FY14.pdf (17 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.20 Moved to Discussion Agenda 8.1 - Memorandum of Understanding between the School Board of Okaloosa County and the Okaloosa County Sheriff's Office to facilitate the donation of funds for video surveillance equipment on school buses, presented by Jeff McInnis and recommended by the Superintendent for approval. Meeting : Feb 24, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Memorandum of Understanding between the School Board of Okaloosa County and the Okaloosa County Sheriff's Office to facilitate the donation of $40,000.00 by the Sheriff's office for video surveillance equipment to be installed on school buses. Public Content The Memorandum of Understanding between the School Board of Okaloosa County and the Okaloosa County Sheriff's Office will facilitate the donation of $40,000.00 by the Sheriff's office for the purchase of video surveillance equipment to be installed on school buses owned and operated by the School District for the transportation of students. File Attachments MOU for Bus Cameras.pdf (126 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.21 Appropriation of District 1 School Board Member Capital Outlay Funds to Pryor Middle School for baseball/ softball field fencing in the amount of $7,029.04, presented by Cindy Frakes and recommended by the Superintendent for approval. Meeting : Feb 24, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,029.04 Budgeted : Yes Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Pryor Middle School for baseball/softball  field fencing in the amount of $7,029.04. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Pryor Middle School for baseball/softball field fencing in the amount of $7,029.04. File Attachments Quote-Temporary Fence for Pryor M S .pdf (20 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.22 Approval of the Consent Agenda Meeting : Feb 24, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the  Consent Agenda items as recommended by the Superintendent Public Content Following any corrections, additions, or deletions, the Board will approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent for approval. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 8. Discussion Agenda Subject : 8.1 Memorandum of Understanding between the School Board of Okaloosa County and the Okaloosa County Sheriff's Office to facilitate the donation of funds for video surveillance equipment on school buses, presented by Jeff McInnis and recommended by the Superintendent for approval. Meeting : Feb 24, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the Memorandum of Understanding between the School Board of Okaloosa County and the Okaloosa County Sheriff's Office to facilitate the donation of $40,000.00 by the Sheriff's office for video surveillance equipment to be installed on school buses. Public Content The Memorandum of Understanding between the School Board of Okaloosa County and the Okaloosa County Sheriff's Office will facilitate the donation of $40,000.00 by the Sheriff's office for the purchase of video surveillance equipment to be installed on school buses owned and operated by the School District for the transportation of students. File Attachments MOU for Bus Cameras.pdf (126 KB) Motion & Voting Motion to approve the Memorandum of Understanding between the School Board of Okaloosa County and the Okaloosa County Sheriff's Office to facilitate the donation of $40,000.00 by the Sheriff's office for video surveillance equipment to be installed on school buses. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 11. Bids and Purchasing Subject : 11.1 Authorization to advertise of RFP 14-07 School Food Service Management Operations, presented by Rick Norris, Specialist, Food Services, and recommended by the Superintendent for approval. Meeting : Feb 24, 2014 - Regular Meeting Type : Action Recommended Action : Motion to authorize the advertisement of RFP 14-07 School Food Service Management Operations. Public Content The district requests authorization to solicit proposals for School Food Service Management Operations. The current contract will expire at the end of the fiscal year. The final draft of the RFP has been submitted to the State Department of Agriculture, Division of Food, Nutrition & Wellness and approved. Proposals will be received in the Purchasing Department and evaluated by a Board appointed committee. The committee will submit to the Board a recommended ranking of firms for purposes of negotiating a contract for the management of the district's food service operations. Once a contract has been negotiated it will be brought to the Board for approval. File Attachments RFP 14-07 Final.pdf (811 KB) Motion & Voting Motion to authorize the advertisement of RFP 14-07 School Food Service Management Operations. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 12. Attorney's Business Subject : 12.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Feb 24, 2014 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. Motion & Voting Motion to authorize payment of expenses in the amount of $100 as reflected in the invoice from Faithful+Gould. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker Motion to continue authorization for Mr. McInnis to consult with the law firm of Allen, Norton & Blue on an as- needed basis in matters concerning general labor relations under the current retainer agreement with that law firm, and to retain that law firm to provide legal services in a pending employee equity matter. Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 13. Superintendent's Business Subject : 13.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Feb 24, 2014 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Superintendent's Business Subject : 13.2 Out-of-State Student Trips, submitted by the Superintendent Meeting : Feb 24, 2014 - Regular Meeting Type : Information Public Content Attached is a list of out-of-state student trips, approved by the Superintendent. File Attachments 2.24.2014 Board Meeting.pdf (145 KB) 14. Board Members' Announcements/Request for Information Subject :  14.1 Board Members' Announcements/Request for Information Meeting : Feb 24, 2014 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 15. Adjournment Subject : 15.1 Adjournment of the meeting by the Chairman Meeting : Feb 24, 2014 - Regular Meeting Type : 16. Public Notices Subject : 16.1 Public Notice Meeting : Feb 24, 2014 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110.