Okaloosa County School Board — Regular Meeting, November 13, 2018

Tuesday, November 13, 2018 Regular Meeting School District Central Administration Complex Niceville, Florida Training Room 6:00 p.m. Moment of Silence Pledge of Allegiance led by Melissa Thrush 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Nov 13, 2018 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Nov 13, 2018 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Consent Agenda: Added item 8.20 Application to State of Florida for an Educational Facilities Security Grant - Senate Bill 7026. This item is added as an emergency in order to meet the grant submission deadline of December 1, 2018, which is before the next available School Board meeting. Discussion Agenda: Added item 10.4 Amendment to Legal Services Agreement with School Board Attorney, to add additional provisions, requested by Melissa Thrush. Motion & Voting Motion to approve the Agenda as amended: Consent Agenda: Added item 8.20 Application to State of Florida for an Educational Facilities Security Grant - Senate Bill 7026. This item is added as an emergency in order to meet the grant submission deadline of December 1, 2018, which is before the next available School Board meeting. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 3. Recognitions Subject : 3.1 Proclamation of Educational Support Professional Day, presented by Superintendent Mary Beth Jackson Meeting : Nov 13, 2018 - Regular Meeting Type : Action, Recognition Preferred Date : Nov 13, 2018 Absolute Date : Nov 13, 2018 Recommended Action : Motion to approve Proclamation of Education Support Professionals Day of November 14, 2018. Public Content The Superintendent will present a Proclamation recognizing November 14, 2018 as Educational Support Professionals Day. Motion & Voting Motion to approve Proclamation of Education Support Professionals Day of November 14, 2018. Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 4. Visitors Subject : 4.1 Presentation of Fort Walton Beach High School's 50th Anniversary Challenge Coin, presented by John Spolski, Principal, Fort Walton Beach High School Meeting : Nov 13, 2018 - Regular Meeting Type : Presentation Public Content The Fort Walton Beach High School community is celebrating and recognizing the 2018-2019 school year as the 50th anniversary of the Home of the Vikings. Please see the attached comments from John Spolski, Principal of Fort Walton Beach High School. File Attachments 50th coin- FWBHS.pdf (308 KB) 5. Public Comment Subject : 5.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Nov 13, 2018 - Regular Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 Okaloosa County District School Board Internal Funds Financial Statement and Supplementary Information for Fiscal Year Ended June 30, 2018, presented by Rita R. Scallan, Chief Financial Officer. Meeting : Nov 13, 2018 - Regular Meeting Type : Information Public Content Chapter 6A-1.087, State Board of Education - Administrative Rules, requires the School Board to provide for an annual audit of school internal funds and requires that the auditor submit a signed, written report to the School Board which shall include any notations of any failure to comply with the requirements of Florida Statutes, State Board Rules and policies of the School Board, and commentary as to financial management and irregularities. The report is being presented to the School Board as an information item only, which does not require a vote; however, the presentation of the report is filed as a part of public records of the Board and reflects this fact in the minutes of the School Board. The Independent Certified Public Accounting Firm of Carr, Riggs & Ingram, L.L.C., performed the audit of the school internal funds. File Attachments Okaloosa Internal Funds Audited FS 2018.pdf (887 KB) Okaloosa Internal Funds Required Communications 2018.pdf (669 KB) Okaloosa Internal Funds Presentation 2018.pdf (628 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 In-County Travel paid for the period of October 4-24, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Nov 13, 2018 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of October 4-24, 2018, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Oct 4 - Oct 24.pdf (124 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 Out-of-County Travel paid for the period of October 4-24, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Nov 13, 2018 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of October 4-24, 2018, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Oct 4 - Oct 24.pdf (13 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Nov 13, 2018 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.2 Approval of the Minutes of Regular Meeting of October 8, 2018; Minutes of Workshop Meeting of October 18, 2018; Minutes of Regular Meeting of October 22, 2018, recommended by the Superintendent for approval. Meeting : Nov 13, 2018 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of Regular Meeting of October 8, 2018; Minutes of Workshop Meeting of October 18, 2018; Minutes of Regular Meeting of October 22, 2018. File Attachments 10-8-18 Meeting Minutes - DRAFT.pdf (257 KB) 10-18-18 Workshop Minutes - DRAFT.pdf (243 KB) 10-22-18 Regular Meeting Minutes - DRAFT.pdf (253 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.3 Appropriation of District 1 School Board Member Capital Outlay Funds to Kenwood Elementary School for tubing for a canopy to the permanent building in the amount of $9,346.00, presented by Lamar White and recommended by the Superintendent for approval. Meeting : Nov 13, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Kenwood Elementary School for tubing for a canopy to the permanent building in the amount of $9,346.00. Public Content Appropriation of District 1 School Board Member Capital Outlay Funds will be made to Kenwood Elementary School for tubing for a canopy to the permanent building in the amount of $9,346.00. File Attachments RFQ 19_26 - Kenwood.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.4 Appropriation of District 2 School Board Member Capital Outlay Funds to Richbourg School for items for the life skills room to include a three- compartment sink, sink faucet, and freezer in the amount of $1,618.94, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : Nov 13, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : Nov 13, 2018 Absolute Date : Nov 13, 2018 Fiscal Impact : Yes Dollar Amount : $1,618.94 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Richbourg School for items for the life skills room to include a three-compartment sink, sink faucet, and freezer in the amount of $1,618.94. Public Content Appropriation of District 2 School Board Member Capital Outlay Funds will be appropriated to Richbourg School for items for the life skills room to include a three-compartment sink, sink faucet, and freezer in the amount of $1,618.94. File Attachments Richbourg School - Life Skills Room request.pdf (41 KB) Quotes - sink, faucet, freezer - Richbourg.pdf (190 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.5 Budget Amendment #1 - Fiscal Year 2018-2019, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 13, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,246,518.71 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #1 - Fiscal Year 2018- 2019 Public Content On September 10, 2018, the School Board adopted the budget for fiscal year 2018-2019. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of September 2018: General Fund $ 897,381.25 Debt Service Funds 0.00 Capital Projects Funds 819,812.52 Other Special Revenue Funds - Federal 522,770.89 Other Special Revenue Funds - School Food Service 6,554.05 Total - All Funds $2,246,518.71 File Attachments !BA 01 - Sept 2018.pdf (916 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.6 Monthly Financial Statement for September 2018, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 13, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for September 2018 Public Content The financial statement for the month ending September 30, 2018, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials 2018-09.pdf (695 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.7 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Nov 13, 2018 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval.As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 11.13.18.pdf (22 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.8 School Donations presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 13, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $8,000.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. File Attachments Donations-2018-11-13.pdf (422 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.9 Budgetary Service Agreement Threshold Increase, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 13, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : Nov 13, 2018 Absolute Date : Nov 13, 2018 Fiscal Impact : No Recommended Action : Approval Public Content Request approval to increase the budgetary service agreement threshold from a cumulative total of $2,500 to a cumulative total of $5,000 per vendor per fiscal year. Approval of this request would provide a single standard, consistency, and improve efficiency within District Departments. Once the cumulative budgetary threshold of $5,000 for an individual vendor is reached, all service agreements for the current fiscal year for that vendor will be presented to the School Board for approval, which will parallel the same process currently in effect for Internal Funds service agreements. The Purchasing Department will continue to provide a quarterly report listing for all service agreements which the department has processed under the $5,000 threshold. All service agreements, regardless of amount, are reviewed and approved by the School Board Attorney, Chief Financial Officer, Risk Management Program Director, and the Purchasing Program Director prior to the agreement being approved for processing. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.10 Agreement between The School Board of Okaloosa County, FL and Jacobs/L-3, a Joint Venture, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 13, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Outlay Recommended Action : Motion to approve the agreement between The School Board of Okaloosa County, FL and Jacobs/L-3, a Joint Venture for RFQU 19-01 Construction Total Program Management Services. Public Content Request approval of the agreement between The School Board of Okaloosa County, FL and Jacobs/L-3, a Joint Venture for RFQU 19-01 Construction Total Program Management Services. The five (5) year agreement is effective November 13, 2018 through November 12, 2023. File Attachments 2018 Total Program Management Services Agreement final-with Edit 4.2.pdf (7,583 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.11 ITB 19-03 Paper for Offices and Classrooms, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 13, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies per school/department Recommended Action : Motion to approve the committee's recommendation to award ITB 19-03 to Staples Business Advantage. Public Content Request approval of the committee's recommendation to award ITB 19-03 Paper for Offices and Classrooms to Staples Business Advantage, based on fixed pricing. Purchases will be made by individual schools and departments on an as needed basis. Funding will be paid by individual schools and departments as needed. The contract is effective November 14, 2018 through October 13, 2021. Copies of the Award Tabulation, Staples Negotiated Pricing letter and Bid Document are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments ITB 19-03_TAB.pdf (18 KB) STAPLES NEGOTIATED PRICING.pdf (188 KB) ITB 19-03 PAPER FOR OFFICES-CLASSROOMS.pdf (886 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.12 Tag-On Bid: RFP 18-30 USDA Commodity Processing Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 13, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds Recommended Action : Motion to approve Tag-On Bid: RFP 18-30 Commodity Processing Services through School Board of Alachua County, Florida. Public Content Request approval to tag on with RFP 18-30 Commodity Processing Services through School Board of Alachua County, Florida. The bid will be used to process USDA commodity food items into ready to use products on an as needed basis from multiple vendors. Funding will be paid from Federal Funds. The contract is effective through September 30, 2020. A copy of the award tabulation are attached. For additional information, please contact Steve Anderson, Program Director, School Food Service at (850) 301- 3020. File Attachments ALACHUA AWARD TABULATION.pdf (1,518 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.13 Tag-On Bid Purchase Over $25,000: International Restaurant Distributors, Inc., presented by Vince Windham, Program Director, Purchasing, and recommened by the Superintendent for approval. Meeting : Nov 13, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $121,905.30 Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchases of equipment for various schools from International Distributors, Inc. in the amount of $121,905.30. Public Content Request approval to purchase kitchen equipment for various schools from International Distributors, Inc. in the amount of $121,905.30. Purchases are made through Osceola County Tag-On Bid SDOC 18-B-073 Large Equipment, Catalog Discount. Funds will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. Copies of the quotes are attached. For additional information, please contact Steve Anderson, Program Director, School Food Service at (850) 301-3020. File Attachments INTERNATIONAL RESTAURANT DISTRIBUTORS QUOTES.pdf (6,379 KB) IRD Restaurant Equipment - Source Purchasing - 11-5-18.pdf (62 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.14 Tag-On Bid Purchase Over $25,000: Apple, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 13, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $44,698.00 Budgeted : Yes Budget Source : Federal Funds, Project 9401 Title I - Part A Recommended Action : Motion to approve the purchase of computer hardware from Apple, Inc. in the amount of $44,698.00. Public Content Request approval for Northwood Elementary School to purchase computer hardware from Apple, Inc. in the amount of $44,698.00. The purchase is made through State of Florida WSCA Agreement #43211500-WSCA-15-ACS. Funds will be paid from Federal Funds, Project 9401 Title I - Part A. A copy of the quote is attached. For additional information, please contact Dr. Donna Goode, Principal, Northwood Elementary School at (850) 689-7252. File Attachments APPLE QUOTE-NORTHWOOD ES.pdf (18 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.15 Tag-On Bid: RFP 151702 Dispensing System for General Cleaning Supplies, presented by Vince Windham, Program Director,  Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 13, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 2011 Custodial Services Recommended Action : Motion to approve tagging on with Escambia County RFP 151702 Dispensing System for General Cleaning Supplies. Public Content Request approval to tag on with The School Board of Escambia RFP 151702 Dispensing System for General Cleaning Supplies. The vendor is Supreme Paper Supplies and purchases will be made on an as needed basis, based on fixed pricing. The contract is effective through January 22, 2019. Funds will be paid from General Funds, Project 2011 Custodial Services. Copies of the original award document and renewal document are attached. For additional information, please contact Bill Smith, Specialist, Custodial Services at (850) 689-7158. File Attachments ECSD RFP RENEWAL.PDF (37 KB) ECSD RFP 151702 AWARD NOTICE.PDF (23 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.16 Service Agreement #19-67 Ethica, LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 13, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $12,000.00 Budgeted : Yes Budget Source : Special Revenue, Project 9401 Title I - Part A Recommended Action : Motion to approve Service Agreement #19-67 Ethica, LLC in the amount of $12,000.00. Public Content Request approval of Service Agreement #19-67 between Ethica, LLC and The School Board of Okaloosa County, FL, on behalf of the Title I Part A Department. The Provider will provide Training and Technical Assistance Services to Title I. The Provider will be paid $3,000 per quarter upon completion of services for that time frame, for a total contract amount not to exceed $12,000.00. Funds will be paid from Special Revenue, Project 9401 Title I - Part A. The contract is effective November 14, 2018 through June 30, 2019. A copy of the agreement is attached. For additional information, please contact Amy Dale, Specialist, Title I/Title IX at (850) 301-3008. File Attachments SA# 19-67.PDF (61 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.17 Sale and Disposal of Surplus Property, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Nov 13, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : Nov 13, 2017 Absolute Date : Nov 13, 2017 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus list dated November 13, 2018. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated November 13, 2018. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159 File Attachments Surplus Property list for Nov 13, 2018 Board Meeting.pdf (284 KB) Surplus Property Food Services list for Nov 13, 2018 Board Meeting.pdf (218 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.18 Affiliation Agreement between the School Board of Okaloosa County, Florida and Consulate Health Care - Destin Healthcare and Rehabilitation for the Practical Nursing Program at Okaloosa Technical College, presented by Rhena Wienert, LPN Instructor, and recommended by the Superintendent for approval. Meeting : Nov 13, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the School Affiliation Agreement between the School Board of Okaloosa County, Florida and Consulate Health Care - Destin Healthcare and Rehabilitation Center for the Practical Nursing Program at Okaloosa Technical College. This agreement shall be in effect for one year. Public Content The Affiliation Agreement between the School Board of Okaloosa County, Florida and Consulate Health Care - Destin Healthcare and Rehabilitation Center is to provide clinical learning experience for students enrolled in the Practical Nursing program at Okaloosa Technical College. This agreement shall be in effect for one year. For additional information, please contact Rhena Wienert at 833-3544. File Attachments DESTIN HEALTHCARE AGREEMENT.pdf (486 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.19 Extension of the second grading period of the School District of Okaloosa County 2018-2019 School Calendar from Thursday, December 20 to Wednesday, January 9, presented by Steve Horton, Assistant Superintendent of MIS, and recommended by the Superintendent for approval. Meeting : Nov 13, 2018 - Regular Meeting Type : Action Preferred Date : Nov 13, 2018 Absolute Date : Nov 13, 2018 Fiscal Impact : No Recommended Action : Motion to approve an extension of the second grading period of the School  District of Okaloosa County 2018- 2019 School Calendar from Thursday, December 20 to Wednesday, January 9. The requested extension will ensure appropriate instructional minutes in the first semester to award high school credit as required by §1003.436, Florida Statutes and is a result of days missed due to weather. Public Content The requested extension will ensure appropriate instructional minutes in the first semester to award high school credit as required by §1003.436, Florida Statutes and is a result of days missed due to weather. File Attachments 2018-19 Calendar by Month - Revised 11-13-2018.pdf (159 KB) QandA Extension of 2nd nine-weeks grading period.pdf (178 KB) 8. Consent Agenda Subject : 8.20 Application to State of Florida for an Educational Facilities Security Grant - Senate Bill 7026, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Nov 13, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : Nov 13, 2018 Absolute Date : Nov 13, 2018 Fiscal Impact : Yes Budget Source : State of Florida Security Grant Recommended Action : Motion to approve the Application to State of Florida for an Educational Facilities Security Grant - Senate Bill 7026. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction. Meeting : Nov 13, 2018 - Regular Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: EID 114463 100234 110501 107694 121738 105746 103167 119536 123374 104069 114463 122774 119939 121123 For more information, contact Marcus Chambers at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction. Meeting : Nov 13, 2018 - Regular Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). For more information, contact Marcus Chambers at 850-833-5801. File Attachments 2018-2019 Beginning DROP.pdf (56 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.3 Out-of-Field Report for the 2018- 2019 school year, presented by Karen Peek, Program Director of Professional Services and recommended by the Superintendent for approval. Meeting : Nov 13, 2018 - Regular Meeting Type : Action Recommended Action : Motion to approve the Superintendent's submitted list of out- of-field teachers. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Karen Peek for addition information, 833-5857. File Attachments Out-of-Field Board Approval Report for 11-13-2018.pdf (85 KB) Motion & Voting Motion to approve the Superintendent's submitted list of out- of-field teachers. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.4 Personnel Recommendations, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Nov 13, 2018 - Regular Meeting Type : Action Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in instructional and education support positions or hired for substitute positions. For more information, contact Marcus Chambers at 850-833-5801. File Attachments November 13, 2018 Instructional New Hire Board Report.pdf (111 KB) November 13, 2018 Support Personnel New Hire Board Report.pdf (117 KB) BOARD REPORT NOVEMBER 13, 2018.pdf (15 KB) Motion & Voting Motion to approve personnel recommendations. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.5 Employee Transfers, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Nov 13, 2018 - Regular Meeting Type : Action Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Marcus Chambers at 850-833-5801. File Attachments November 13, 2018 Transfer Board Report.pdf (124 KB) Motion & Voting Motion to approve employee transfers. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.6 Employment Separations, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Nov 13, 2018 - Regular Meeting Type : Action Recommended Action : Motion to approve employment separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Marcus Chambers at 850-833-5801. File Attachments SEPARATIONS (002).pdf (40 KB) Motion & Voting Motion to approve employment separations. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.7 Employee Suspension, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Nov 13, 2018 - Regular Meeting Type : Action Recommended Action : Motion to approve the suspension of employee for a period of one (1) day. Public Content Suspension of the following employee: EID# 121435 For more information, contact Marcus Chambers at 850-833-5801. Motion & Voting Motion to approve the suspension of employee for a period of one (1) day. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.8 Employee Termination, presented by Marcus Chambers, Assistant  Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Nov 13, 2018 - Regular Meeting Type : Action Recommended Action : Motion to approve the employee termination. Public Content Recommend employee #103823 be terminated for multiple convictions under §827.03 Florida Statutes, in accordance with §1012.315, Florida Statutes. For more information, contact Marcus Chambers at 850-833-5801. Motion & Voting Motion to approve the employee termination. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.9 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Nov 13, 2018 - Regular Meeting Type : Action Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of-duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Michele Bell, Florosa, 20.75 hours Suellen Solyntjes, Silver Sands, 11.25 hours For more information, contact Marcus Chambers at 850-833-5801. Motion & Voting Motion to approve the reinstatement/reimbursement of sick leave due to line-of-duty illness/injury/medical examination. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.10 Leave Without Pay, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Nov 13, 2018 - Regular Meeting Type : Action Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Marcus Chambers at 850-833-5801. Motion & Voting Motion to approve leave without pay. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 10. Discussion Agenda Subject : 10.1 Proposed Capital Outlay Plan for covered walkways to portable buildings, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Nov 13, 2018 - Regular Meeting Type : Action Preferred Date : Nov 13, 2018 Absolute Date : Nov 13, 2018 Fiscal Impact : Yes Dollar Amount : $207,655.00 Budgeted : No Budget Source : Capital Outlay Funding Recommended Action : Motion to approve the first year of a proposed four-year capital outlay canopy plan for covered walkways to portable buildings, in the amount of $207,655.00. Public Content Attached is a proposed four-year plan for building canopies to portable buildings district-wide. There is a total of 155 portable buildings on school campuses throughout the District that are assigned for covering; of those, 39 portables are currently covered. File Attachments Covered Walkway to Portables Plan.pdf (688 KB) Portable Canopy - District Wide Project 2360 Additional Funds.pdf (67 KB) Motion & Voting Motion to amend to the funding for the first year of a proposed four-year capital outlay canopy plan for covered walkways to add the remaining balance of District 5 School Board Member Capital Outlay Funds in the amount of $75,353.22, and District 2 School Board Member Discretionary Capital Outlay Funds in the amount of $15,000. Motion by Melissa Thrush, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White Motion to approve the first year of a proposed four-year capital outlay canopy plan for covered walkways to portable buildings, as amended, in the amount of $298,008.22. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 10. Discussion Agenda Subject : 10.2 Tag-On Bid Over $25,000: Alan Jay Fleet Sales, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. (Tabled at the Regular Meeting of October 8, 2018; Postponed at the Regular Meeting of October 22, 2018) Meeting : Nov 13, 2018 - Regular Meeting Type : Action Fiscal Impact : Yes Dollar Amount : $191,420.00 Budgeted : Yes Budget Source : Capital Funds, Project 0369 Districtwide Maintenance Vehicle Recommended Action : Motion to approve the purchase of five (5) vehicles for Maintenance Support Services from Alan Jay Fleet Sales for a grand total of $191,420.00. Public Content Request approval to purchase five (5) vehicles for Maintenance Support Services from Alan Jay Fleet Sales, three (3) ultility service trucks in the amount of $31,434.00 each and two (2) gooseneck trucks in the amount of $48,559.00 each, for a grand total of $191,420.00. The purchases are made through Sourcewell Contract #2019-120716-NAF. Funding will be paid from Capital Funds, Project 0369. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689- 7159. File Attachments ALAN JAY QUOTES.pdf (165 KB) Motion & Voting Motion to remove from table Tag-On Bid Over $25,000: Alan Jay Fleet Sales. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White Motion to approve the purchase of five (5) vehicles for Maintenance Support Services from Alan Jay Fleet Sales for a grand total of $191,420.00. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 10. Discussion Agenda Subject : 10.3 Tag-On Bid Purchase Over $25,000: Jerry Pate Turf & Irrigation, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. (Tabled at the Regular Meeting of October 8, 2018; Postponed at the Regular Meeting of October 22, 2018) Meeting : Nov 13, 2018 - Regular Meeting Type : Action Fiscal Impact : Yes Dollar Amount : $50,005.78 Budgeted : Yes Budget Source : Capital Funds, Project 2386 District Department Equipment Recommended Action : Motion to approve the purchase of equipment from Jerry Pate Turf & Irrigation in the amount of $50,005.78. Public Content Request approval to purchase equipment from Jerry Pate Turf & Irrigation in the amount of $50,005.78. The purchase is made from National IPA Contract R141201. Funds will be paid from Capital Funds, Project 2386 District Department Equipment . A copy of the quote is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689- 7159. File Attachments JERRY PATE QUOTE.pdf (44 KB) Motion & Voting Motion to remove from table Tag-On Bid Purchase Over $25,000: Jerry Pate Turf & Irrigation. Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White No: Tim Bryant Motion to approve the purchase of equipment from Jerry Pate Turf & Irrigation in the amount of $50,005.78. Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White No: Tim Bryant 10. Discussion Agenda Subject : 10.4 Amendment to Legal Services Agreement with School Board Attorney, to add additional provisions, presented by Melissa Thrush. Meeting : Nov 13, 2018 - Regular Meeting Type : Action Fiscal Impact : No Recommended Action : Motion to approve Amendment to Legal Services Agreement with School Board Attorney, to add additional provisions. File Attachments Sample SB Attorney Evaluation.pdf (291 KB) Motion & Voting 10. Discussion Agenda Subject : 10.5 Items Moved from the Consent Agenda (if any) Meeting : Nov 13, 2018 - Regular Meeting Type : Action Motion & Voting 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Nov 13, 2018 - Regular Meeting Type : Action, Information 12. Information Technology Seat Management Contract Subject : 12.1 CACI Task Order No. 2-118, for camera replacement at Northwood Elementary School, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Nov 13, 2018 - Regular Meeting Type : Action Preferred Date : Nov 13, 2018 Absolute Date : Nov 13, 2018 Fiscal Impact : Yes Dollar Amount : $5,373.98 Budgeted : No Budget Source : School Day Care Funds. Recommended Action : Motion to approve CACI Task Order No. 2-118, for camera replacement at Northwood Elementary School, in the amount of $5,373.98. For additional information please contact, Dustin Keith @ (850) 689-7151. Public Content Replace Black Top area camera and cabling. Replace cabling to 800-900 corridor camera. Replace cable to 1300 ramp outside of bathroom area camera. File Attachments Task Order # 2-118, Northwood CCTV Service.pdf (37 KB) Motion & Voting Motion to approve CACI Task Order No. 2-118, for camera replacement at Northwood Elementary School, in the amount of $5,373.98. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Nov 13, 2018 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests Approved by the Superintendent Meeting : Nov 13, 2018 - Regular Meeting Type : Information Public Content Out-of-state student field trips approved by the Superintendent. File Attachments 11-13-2018 Student Trip Requests.pdf (122 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Nov 13, 2018 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Nov 13, 2018 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Nov 13, 2018 - Regular Meeting Type : Information 17. Public Hearing Subject : 17.1 Public Hearing for adoption of revised School Board Policy 04-17 Extra Curricular Activity Eligibility and Participation Guidelines For Middle School Students, presented by Andy Johnson, Director Student Services, and recommended by the Superintendent for approval. Meeting : Nov 13, 2018 - Regular Meeting Type : Action Preferred Date : Nov 13, 2018 Absolute Date : Nov 13, 2018 Fiscal Impact : No Recommended Action : Motion to approve the adoption of revised School Board Policy 04-17 Extra Curricular Activity Eligibility and Participation Guidelines For Middle School Students. Public Content A Public Hearing will be held to receive public input and consider approval of revised School Board Policy 04-17 Extra Curricular Activity Eligibility and Participation Guidelines For Middle School Students. This revision, if approved, will authorize the Okaloosa County Middle School Athletic Conference Committee to consider requests for hardship waivers from the eligibility requirements of current School Board Policy. For additional information, please contact Andy Johnson, 689-7198. File Attachments 04-17 redline 09-13-18.pdf (26 KB) Motion & Voting Motion to approve the adoption of revised School Board Policy 04-17 Extra Curricular Activity Eligibility and Participation Guidelines For Middle School Students. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 18. Adjournment Subject : 18.1 Adjournment of the meeting by the Chairman Meeting : Nov 13, 2018 - Regular Meeting Type : 19. Public Notices Subject : 19.1 Notice of Student Disciplinary Hearing Meeting : Nov 13, 2018 - Regular Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARING The School Board of Okaloosa County will conduct a Student Disciplinary Hearing on November 8, 2018, beginning at 8:00 a.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected student. 19. Public Notices Subject : 19.2 Notice of Workshop Meeting : Nov 13, 2018 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on November 8, 2018, beginning at 9:00 a.m. This meeting will be open to the press and public. 19. Public Notices Subject : 19.3 Notice of Public Hearing - 6:15 p.m. Meeting : Nov 13, 2018 - Regular Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on November 13, 2018, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. The purpose of the Hearing is to receive public input and consider approval of the following: Revised School Board Policy 04-17 Extra Curricular Activity Eligibility and Participation Guidelines For Middle School Students Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 19. Public Notices Subject : 19.4 Public Notice Meeting : Nov 13, 2018 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.