Okaloosa County School Board — Regular Meeting, November 9, 2015

Monday, November 9, 2015 Regular Meeting School District Administration Building Fort Walton Beach, Florida 6:00 p.m. Moment of Silence Pledge of Allegiance led by Dewey Destin 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Nov 9, 2015 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Nov 9, 2015 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Added as Consent 7.20 Appropriation of District 4 School Board Member Capital Outlay Funds to Laurel Hill School for projectors and scoreboard in the amount of $9,000.00; added as Consent 7.21 Appropriation of District 4 School Board Member Capital Outlay Funds to Shoal River Middle School to purchase a sound system for the new press box in the amount of $2,313.34; added as Consent 7.22 Contract Extension Agreement between the School Board of Okaloosa County and Eglin Air Force Base, 96th Test Wing for the Education Partnership Agreement Public Content A board member may request an item be removed from the Consent Agenda for more information or moved to the Discussion Agenda to be voted on separately. Following any corrections, additions, or deletions, the Board will approve the Agenda. Motion & Voting Motion to approve the Agenda as amended: Added as Consent 7.20 Appropriation of District 4 School Board Member Capital Outlay Funds to Laurel Hill School for projectors and scoreboard in the amount of $9,000.00; added as Consent 7.21 Appropriation of District 4 School Board Member Capital Outlay Funds to Shoal River Middle School to purchase a sound system for the new press box in the amount of $2,313.34; added as Consent 7.22 Contract Extension Agreement between the School Board of Okaloosa County and Eglin Air Force Base, 96th Test Wing for the Education Partnership Agreement Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush 3. Visitors Subject : 3.1 Proclamation of Education Support Professionals Day, presented by the Superintendent Meeting : Nov 9, 2015 - Regular Meeting Type : Presentation Public Content The Superintendent will present a Proclamation recognizing November 18, 2015, as Education Support Professionals Day. File Attachments Proclamation - EducationSupportProfessionalDay 2015.pdf (56 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of October 8 – October 21, 2015, presented by Rita R. Scallan, Chief Financial Officer Meeting : Nov 9, 2015 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of October 8 – October 21, 2015, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Oct 8 - Oct 21.pdf (90 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-Of-County Travel paid for the period of October 8 – October 21, 2015, presented by Rita R. Scallan, Chief Financial Officer Meeting : Nov 9, 2015 - Regular Meeting Type : Report Public Content Out-Of-County Travel paid for the period of October 8 – October 21, 2015, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Oct 8 - Oct 21.pdf (79 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Nov 9, 2015 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Public Content Following any corrections, additions, or deletions, the Board will approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent for approval. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush 7. Consent Agenda Subject : 7.2 Approval of the Minutes of Student Disciplinary Hearing of October 22, 2015; Minutes of Workshop Meeting of October 22, 2015; Minutes of Regular Meeting of October 26, 2015, recommended by the Superintendent for approval. Meeting : Nov 9, 2015 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Student Disciplinary Hearing of October 22, 2015; Minutes of Workshop Meeting of October 22, 2015; Minutes of Regular Meeting of October 26, 2015. Public Content The minutes of Board meetings must be approved by the Board. File Attachments 10-22-2015 Workshop DRAFT.pdf (165 KB) 10-26-2015 Meeting DRAFT.pdf (181 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush 7. Consent Agenda Subject : 7.3 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Nov 9, 2015 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 11-9-15.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush 7. Consent Agenda Subject : 7.4 School donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Nov 9, 2015 - Regular Meeting Type : Action (Consent) Preferred Date : Nov 09, 2015 Absolute Date : Nov 09, 2015 Fiscal Impact : Yes Dollar Amount : $14,700.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve acceptance of donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public and private donors, some of whom wish to remain anonymous. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and the purpose of the donation. Donations have assisted Okaloosa County students in many programs, both curricular and extra- curricular. File Attachments Donations 2015-11-09.pdf (228 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush 7. Consent Agenda Subject : 7.5 Authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of $6,351.00 to Charter Schools and AMIKids - Emerald Coast, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 9, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,351.00 Budgeted : No Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds and make a payment in the amount of $6,351.00 to Charter Schools and AMIKids - Emerald Coast. Public Content The District received its third Voucher for Impact Aid Section 8003 Payments dated August 27, 2015, in the amount of $218,115.12 for the 2013 Claiming Year (Claim Filed January 2012). The charter schools have made a request to receive Federal Impact Aid funds for eligible students attending charter schools during the 2013 claiming year. The calculation for the 2013 claiming year is based on the number of eligible student cards submitted during the 2011-2012 school year. The payments to these schools are as follows: • Okaloosa Academy - $195.00 • NWFSC Collegiate High School - $1,067.00 • Liza Jackson Preparatory School - $5,058.00 • AMIKids - Emerald Coast - $31.00 File Attachments Agenda - Fed Impact Aid 2013 Pmt 3 11092015.pdf (123 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush 7. Consent Agenda Subject : 7.6 Recommendation to Surplus and Donate an out of  service 1990 International School Bus to the Okaloosa County Sheriff's Office for training purpose, presented by Jay McInnis, Program Director of Transportation, and recommended by the Superintendent for approval. Meeting : Nov 9, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the surplus and donation of an out of service 1990 IHC, Blue Bird school bus, Vin#IHVBBNDNOLH286762, to the Okaloosa County Sheriff's Office for training purposes. Public Content Recommend the donation of an out of service 1990 IHC, Blue Bird school bus, VIN#IHVBBNDNOLH286762, to the Okaloosa County Sheriff's Department for training purposes. File Attachments OCSO Request for Donation of Bus.pdf (40 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush 7. Consent Agenda Subject : 7.7 Tag-On Bid Renewal: 12- F-214 Ramp Systems and Stair Systems Bid, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 9, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 2353 Portable Repairs & Relocations Recommended Action : Motion to approve the renewal of tag-on bid #12- F-214 Ramp Systems and Stair Systems, a fixed price bid to be used on an as needed basis, through School District of Clay County. Public Content Request approval of the tag-on bid renewal of #12-F-214 Ramp Systems and Stair Systems, a fixed price bid to be used on an as needed basis, through School District of Clay County. The awarded vendor is G & A Manufacturing and the funding will be paid from Capital funds, project 2353 Portable Repairs & Relocations. The renewal contract is effective December 18, 2015 through December 15, 2016. A copy of the renewal documentation is attached. For additional information, please contact Steve Bolton, Program Director of Maintenance at (850) 689-7159. File Attachments 12-F-214 RENEWAL DOC.pdf (111 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush 7. Consent Agenda Subject : 7.8 Tag-On Bid: RFP 14-36 USDA Commodity Processing Services, presented by Vince Windham, Program Director, and recommended by the Superintendent for approval. Meeting : Nov 9, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds Recommended Action : Motion to approve tagging on to RFP 14-36 USDA Commodity Processing Services through Alachua County, FL to process bulk USDA commodity foods. Public Content Request approval to tag on with RFP 14-36 USDA Commodity Processing Services through Alachua County, FL to process bulk USDA commodity foods, based on fixed pricing from multiple vendors and will be used on an as needed basis. Funding will be deducted from School Food Service's State of FL Commodity Allocations Account. The contract expires May 31, 2016. A copy of the award tabulation is attached. For additional information, please contact Rick Norris, Program Director, School Food Service at (850) 301-3020. File Attachments RFP_14-36_BID_TABULATION.pdf (3,942 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush 7. Consent Agenda Subject : 7.9 Exempted Purchase: Earth Networks, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 9, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $11,618.82 Budgeted : Yes Budget Source : Capital Funds, Project 5366 Lightening Safety Equipment Recommended Action : Motion to approve the purchase from Earth Networks in the amount of $11,618.82 for additional Weatherbug Outdoor Alerting Systems for Pryor and Ruckel Middle Schools. Public Content Request approval of the purchase from Earth Networks in the amount of $11,618.82 for additional WeatherBug Outdoor Alerting Systems for Pryor and Ruckel Middle Schools. The original quote, which was School Board approved September 14, 2015, included installation of the lightening protection system at eleven (11) campuses, excluding Pryor, Davidson and Ruckel Middle Schools. It has been determined separate systems will be necessary at Pryor and Ruckel. With the addition of the two (2) schools, the annual fee for StreamerRT; Lx Alert Feeds beginning year 2, will increase $2,000 for a total of $13,000. Funds will be paid from capital, project 5366 Lightening Safety Equipment. The contract is effective September 15, 2015 through September 14, 2016. The entire purchase is exempt through 6A-1.012(11)(d). A copy of the agreement is attached. For additional information, please contact Nick Kootsouradis, Assistant Superintendent, School Operations (850) 689-7117. File Attachments EARTH NETWORKS.pdf (49 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush 7. Consent Agenda Subject : 7.10 Multi-Year Lease Agreement: MailFinance, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 9, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $17,325.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the multi- year lease agreement with MailFinance to provide two (2) Pressure Sealers. Public Content Request approval of the multi-year lease agreement with MailFinance to provide two (2) Pressure Sealers. This is a sixty-three (63) month lease at a cost of $275 per month, for a total contract amount of $17,325. Funding will be paid from Finance Department Discretionary budget and a copy of the agreement is attached. The contract is effective November 10, 2015 through February 9, 2021. For additional information, please contact Melissa O'Malley, Director, Accounting and Financial Services at (850) 833-5818. File Attachments MAILFINANCE LEASE AGREEMENT.pdf (116 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush 7. Consent Agenda Subject : 7.11 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent of Operations, and recommended by the Superintendent for approval. Meeting : Nov 9, 2015 - Regular Meeting Type : Action (Consent) Preferred Date : Nov 09, 2015 Absolute Date : Nov 09, 2015 Recommended Action : Motion to approve Attendance Waivers as presented. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush 7. Consent Agenda Subject : 7.12 School Volunteer Lists, presented by Henry Kelley, Program Director of Community Affairs, and recommended by the Superintendent for approval. Meeting : Nov 9, 2015 - Regular Meeting Type : Action (Consent) Preferred Date : Nov 09, 2015 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the School Volunteer Lists as presented. Public Content Attached are School Volunteer Approval Requests from various schools. A sexual offender and predator screening has been conducted through the Florida Department of Law Enforcement on each name. File Attachments Binder1- Volunteers Sept.-Oct.pdf (4,407 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush 7. Consent Agenda Subject : 7.13 Personnel recommendations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 9, 2015 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and educational support positions or hired for substitute positions. File Attachments November 9, 2015 Ed Support Board Report.pdf (41 KB) BOARD REPORT NOVEMBER 9, 2015 SUB HIRES.pdf (35 KB) November 9, 2015 Instructional Board Report.pdf (35 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush 7. Consent Agenda Subject : 7.14 Employment Separations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 9, 2015 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SeparationsNovember9th2015.pdf (42 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush 7. Consent Agenda Subject : 7.15 Reinstatement/ Reimbursement of sick leave due to line-of duty illness/ injury/medical examination, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 9, 2015 - Regular Meeting Type : Action (Consent) Recommended Action :  Motion to approve the reinstatement/reimbursement of sick leave due to line-of- duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Renee Mayville, Human Resources, 7.50 hours Robyn Fail, Plew Elementary, 75.0 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush 7. Consent Agenda Subject : 7.16 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent of Human Resources, and  recommended by the Superintendent for approval. Meeting : Nov 9, 2015 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush 7. Consent Agenda Subject : 7.17 Section 504 manual update, presented by Teri Schroeder, Program Director, Student Intervention Services, and recommended by Superintendent for approval. Meeting : Nov 9, 2015 - Regular Meeting Type : Action (Consent) Preferred Date : Nov 09, 2015 Absolute Date : Nov 09, 2015 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Section 504 manual updates Public Content A revision/update to the District's Section 504 procedure manual. Items to be uploaded after review by School Board Attorney. File Attachments Suggested 504 Determination Form October 2015.pdf (346 KB) 504 Manual Review JJWeatherly October 2015.pdf (847 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush 7. Consent Agenda Subject : 7.18 Repurpose funds within the 2014-2015 Digital Classroom Plan, presented by  Steve Horton, Assistant Superintendent, MIS, and recommended by the Superintendent for approval. Meeting : Nov 9, 2015 - Regular Meeting Type : Action (Consent) Dollar Amount : $63,710.20 Budgeted : Yes Recommended Action : Motion to approve the repurposing of funds within the 2014-2015 Digital Classroom Plan as follows: a total of $63,710.20 from Salaries and Other Personnel Services moved to support Chromebooks in classrooms, the continued development of Digital Tools Certificate programs in schools, and digital access to textbooks for parents and students. Public Content The 2014-2015 Digital Classroom Plan originally set aside funds for personnel (other compensation, substitutes, etc.) to support the District EOC assessment life cycle at a time when Florida Statute required an EOC for every course in the district. Now that this statute has been revised and the district no longer requires an EOC for every course in the district, these funds are available to be used in other ways. Approval is requested to repurpose funds within the 2014-2015 Digital Classroom Plan as follows: a total of $63,710.20 from Salaries and Other Personnel Services moved to support Chromebooks in classrooms, the continued development of Digital Tools Certificate programs in schools, and digital access to textbooks for parents and students. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush 7. Consent Agenda Subject : 7.19 Request to advertise a Public hearing for adoption of Spanish and French instructional materials, presented by Tami Ellis, Specialist, and recommended by the Superintendent for approval. Meeting : Nov 9, 2015 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to authorize the advertisement of a public hearing for adoption of Spanish and French instructional materials. Public Content Request to advertise a Public Hearing to receive public input and consider adoption of Spanish and French instructional materials. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush 7. Consent Agenda Subject : 7.20 Appropriation of District 4 School Board Member Capital Outlay Funds to Laurel Hill School for projectors and scoreboard in the amount of $9,000.00, presented by Cathy Thigpen and recommended by the Superintendent for approval. Meeting : Nov 9, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,000.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Laurel Hill School for projectors and scoreboard in the amount of $9,000.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Laurel Hill School for projectors and scoreboard in the amount of $9,000.00. File Attachments Laurel High Projector & Scoreboard Quote.pdf (134 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush 7. Consent Agenda Subject : 7.21 Appropriation of District 4 School Board Member Capital Outlay Funds to Shoal River Middle School to purchase a sound system for the new press box in the amount of $2,313.34, presented by Cathy Thigpen and recommended by the Superintendent for approval. Meeting : Nov 9, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,313.34 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Shoal River Middle School to purchase a sound system for the new press box in the amount of $2,313.34. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Shoal River Middle School to purchase a sound system for the new press box in the amount of $2,313.34. File Attachments SRMS Sound System Quote.pdf (103 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush 7. Consent Agenda Subject : 7.22 Contract Extension Agreement between the School Board of Okaloosa County and Eglin Air Force Base, 96th Test Wing, for the Education Partnership Agreement, recommended by the Superintendent for approval. Meeting : Nov 9, 2015 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Contract Extension Agreement between the School Board of Okaloosa County and Eglin Air Force Base, 96th Test Wing, for the Education Partnership Agreement, effective November 8, 2015 through June 30, 2016. File Attachments Contract Extension Agreement.pdf (460 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting : Nov 9, 2015 - Regular Meeting Type : Action 9. Construction Program/Owner's Representative's Business Subject : 9.1 Program No. 5, Task Order No. 11, GMP for Choctawhatchee High School Gymnasium Roofing Replacement Project, presented by Steve Bolton, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Nov 9, 2015 - Regular Meeting Type : Action Preferred Date : Nov 09, 2015 Absolute Date : Nov 09, 2015 Recommended Action : Motion to approve Program No. 5, Task Order No. 11, GMP for Choctawhatchee High School Gymnasium Roofing Replacement Project. Public Content GENERAL SCOPE DESCRIPTION TASK ORDER #11 CHOCTAWHATCHEE HIGH SCHOOL GYMNASIUM REPLACEMENT ROOFING PROJECT Choctawhatchee High School Gymnasium Roof - This project consists of the tear off and replacement of the existing Gymnasium Roof. There are approximately 120 squares of roofing. The new roof will be the District Standard Modified Bitumen roofing system with Poly- isocyanurate insulation and all required metal flashings and gutters. The Total Cost of Work for Task Order #11: Jacobs/L-3 Guaranteed Maximum Price (GMP) $ 343,979.00 Pre-GMP Phase Services - Previously Authorized $ 52,000.00 Owner Direct Purchase (ODP) – TREMCO Roofing Materials $ 80,298.00 Total Cost of Work $ 476,277.00 File Attachments TO#11 GMP Choctaw gym roof replacement.pdf (308 KB) Faithful + Gould validation letter & matrix for TO #11.pdf (55 KB) Motion & Voting Motion to approve Program No. 5, Task Order No. 11, GMP for Choctawhatchee High School Gymnasium Roofing Replacement Project, in the amount of $476,277.00 Motion by Melissa Thrush, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush 12. Attorney's Business Subject : 12.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Nov 9, 2015 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 13. Superintendent's Business Subject : 13.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Nov 9, 2015 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Superintendent's Business Subject : 13.2 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Nov 9, 2015 - Regular Meeting Type : Information Public Content The attached list of out-of-state student trip requests have been approved by the Superintendent. File Attachments 11-09-2015 Student Trip Requests.pdf (1,600 KB) 14. Board Members' Announcements/Request for Information Subject : 14.1 Board Members' Announcements/Request for Information Meeting : Nov 9, 2015 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 15. Public Hearing Subject : 15.1 Public Hearing for adoption of revised School Board Policy 4-12 Internet Acceptable Use Policy, presented by Brandon McSween, Instructional Technology Specialist, and recommended by the Superintendent for approval. Meeting : Nov 9, 2015 - Regular Meeting Type : Action Recommended Action : Motion to approve revised School Board Policy 4-12 Student Technology Acceptable Use Policy. Public Content A public hearing will be held to receive public input and consider approval of revised School Board Policy 4-12 Internet Acceptable Use which will be retitled Student Technology Acceptable Use Policy. File Attachments 4-12 Internet Acceptable Use-revised.pdf (41 KB) Motion & Voting Motion to approve revised School Board Policy 4-12 Student Technology Acceptable Use Policy. Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush 16. Adjournment Subject : 16.1 Adjournment of the meeting by the Chairman Meeting : Nov 9, 2015 - Regular Meeting Type : 17. Public Notices Subject : 17.1 Notice of Annual Organizational Meeting Meeting : Nov 9, 2015 - Regular Meeting Type : Information Public Content NOTICE OF ORGANIZATIONAL MEETING The School Board of Okaloosa County will conduct its annual Organizational Meeting on November 5, 2015, beginning at 8:30 a.m. in the School District Administration Building, Fort Walton Beach, This meeting will be open to the press and public. 17. Public Notices Subject : 17.2 Notice of Workshop Meeting : Nov 9, 2015 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the School District Administration Building, Fort Walton Beach, on November 5, 2015, beginning at 9:00 a.m. This meeting will be open to the press and public. 17. Public Notices Subject : 17.3 Notice of Public Hearing Meeting : Nov 9, 2015 - Regular Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on November 9, 2015, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. The purpose of the Hearing is to receive public input and consider approval of: • Revised School Board Policy 4-12 Internet Acceptable Use (renamed Student Technology Acceptable Use Policy) Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at the School District Administration Building at (850) 833-3110 prior to this meeting. 17. Public Notices Subject : 17.4 Public Notice Meeting : Nov 9, 2015 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110.