Okaloosa County School Board — Regular Meeting, February 8, 2016

Monday, February 8, 2016 Regular Meeting School District Administration Building Fort Walton Beach, Florida 6:00 p.m. Moment of Silence Pledge of Allegiance led by Lamar White 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Feb 8, 2016 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Feb 8, 2016 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Consent 7.20 MOU for Global Logistics Associate Certification was deleted; Added as Consent 7.22 Appropriation of District 4 School Board Member Capital Outlay Funds to Davidson Middle School for surveillance equipment and projectors in the amount of $8,633.00 Motion & Voting Motion to approve the Agenda as amended: Consent 7.20 MOU for Global Logistics Associate Certification was deleted; Added as Consent 7.22 Appropriation of District 4 School Board Member Capital Outlay Funds to Davidson Middle School for surveillance equipment and projectors in the amount of $8,633.00 Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 4. Visitors Subject : 4.1 Presentation in honor of the 100th Anniversary of the Okaloosa County School District, presented by Kelly Windes, Chairman of the Okaloosa Board of County Commissioners Meeting : Feb 8, 2016 - Regular Meeting Type : Presentation 4. Visitors Subject : 4.2 Felicia Gledhill - School Starting Times Meeting : Feb 8, 2016 - Regular Meeting Type : Information File Attachments Gledhill - Request to Speak at February Meeting.pdf (34 KB) 5. Personnel Appointments Subject : 5.1 Transfer of Scott Nuss to Assistant Principal II, Elliott Point Elementary School, recommended by the Superintendent for approval. Meeting : Feb 8, 2016 - Regular Meeting Type : Action Recommended Action : Motion to approve the transfer of Scott Nuss to Assistant Principal II at Elliott Point Elementary effective February 9th, 2016. Public Content The Superintendent is recommending the transfer of Scott Nuss, Assistant Principal II, Bruner Middle School to Assistant Principal II, Elliott Point Elementary School. Motion & Voting Motion to approve the transfer of Scott Nuss to Assistant Principal II at Elliott Point Elementary effective February 9th, 2016. Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 5. Personnel Appointments Subject : 5.2 Appointment of Principal, Shalimar Elementary School, recommended by the Superintendent for approval. Meeting : Feb 8, 2016 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of Principal, Shalimar Elementary School. Motion & Voting Motion to approve the appointment of Camellia (Kim) McSparren to the position of Principal, Shalimar Elementary School. Motion by Melissa Thrush, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 5. Personnel Appointments Subject : 5.3 Transfer of Raquel Cheree Davis to Specialist: Grants and Non-Operating Income effective February 9th, 2016, recommended by the Superintendent for approval. Meeting : Feb 8, 2016 - Regular Meeting Type : Action Recommended Action : Motion to approve the transfer of Raquel Cheree Davis to Specialist: Grants and Non-Operating Income effective February 9th, 2016. Public Content The Superintendent is recommending the transfer of Raquel Cheree Davis to Specialist: Grants and Non-Operating Income. Motion & Voting Motion to approve the transfer of Raquel Cheree Davis to Specialist: Grants and Non-Operating Income effective February 9th, 2016. Motion by Melissa Thrush, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of January 7 - 20, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Feb 8, 2016 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of January 7 - 20, 2016, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Jan 7 - Jan 20.pdf (24 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of January 7 - 20, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Feb 8, 2016 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of January 7 - 20, 2016, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Jan 7 - Jan 20.pdf (11 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Feb 8, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Workshop Meeting of January 21, 2016; Minutes of the Regular Meeting of January 25, 2016, recommended by the Superintendent for approval. Meeting : Feb 8, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Workshop  Meeting of January 21, 2016; Minutes of the Regular Meeting of January 25, 2016. File Attachments 1-21-2016 Workshop DRAFT.pdf (155 KB) 1-25-2016 Meeting DRAFT.pdf (163 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.3 Appropriation of District 1 School Board Member Capital Outlay Funds to Choctawhatchee High School for weight equipment in the amount of $15,000.00, presented by Dr. Lamar White and recommended by the Superintendent for approval. Meeting : Feb 8, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $15,000.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Choctawhatchee High School for weight equipment in the amount of $15,000.00. Public Content District 1 School Board Member Capital Outlay funds will be appropriated to Choctawhatchee High School for weight equipment in the amount of $15,000.00. The remaining costs will be paid by the school. File Attachments Choctaw HS Sales Order.pdf (57 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.4 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 8, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 2-8-16.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.5 School Donations, Presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 8, 2016 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 08, 2016 Absolute Date : Feb 08, 2016 Fiscal Impact : Yes Dollar Amount : $25,600.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve acceptance of donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public and private donors, some of whom wish to remain anonymous. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and the purpose of the donation. Donations have assisted Okaloosa County students in many programs, both curricular and extra- curricular. File Attachments Donations 2016-02-08.pdf (231 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.6 Authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of $64,422.00 to Charter Schools and AMIKids - Emerald Coast, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 8, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $64,422.00 Budgeted : No Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds and make a payment in the amount of $64,422.00 to Charter Schools and AMIKids - Emerald Coast. Public Content The District received its first Voucher for Impact Aid Section 8003 payment dated January 24, 2016, in the amount of $2,114,362.37 for the 2016 Claiming Year (Claim Filed January 2015). The charter schools and AMIKids - Emerald Coast have made a request to receive Federal Impact Aid Funds for eligible students attending their schools during the 2016 claiming year. The calculation for the 2016 claiming year is based on the number of eligible student cards submitted during the 2014-2015 school year. The payments to these schools are as follows: • Okaloosa Academy - $3,224.00 • NWFSC Collegiate High School - $12,398.00 • Liza Jackson Preparatory School - $48,645.00 • AMIKids - Emerald Coast - $155.00 File Attachments Agenda - Fed Impact Aid 2016 Pmt 1 02082016.pdf (112 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.7 Renewal of RFB 13-B03 Fuels: Gasoline & Diesel, presented by Vince Windham,  Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 8, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of RFB 13-B03 Fuels: Gasoline & Diesel, based on fixed pricing. The vendor is Masfield Oil and the contract is effective March 12, 2016 through March 11, 2017. Public Content Request approval to renew of RFB 13-B03 Fuels: Gasoline & Diesel, based on fixed pricing. The vendor is Mansfield Oil and the contract is effective March 12, 2016 through March 11, 2017. Funds will be paid from general funds. Copies of the renewal confirmation and the original award tabulation are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments RENEWAL-MANSFIELD OIL.pdf (844 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.8 Tag-On Bid: 16-0025- MR-11 Parks and Playground Equipment, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 8, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve tagging on with School District of Manatee County Bid 16-0025- MR-11 Parks and Playground Equipment. Public Content Request approval to tag on with School District of Manatee County Bid 16-0025-MR-11 Parks and Playground Equipment, based on fixed prices through multiple vendors. Purchases will be made on an as needed basis. A copy of the award tabulation is attached. The contract is effective through September 8, 2018. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments PARKS AND PLAYGROUND EQUIP #16-0025-MR-11 Manatee Co..pdf (6,413 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.9 Tag-On Bid Purchase Over $25,000: Playmore, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 8, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $26,529.00 Budgeted : Yes Budget Source : Captial Funds, Project 2395 Safety/ADA - Districtwide Recommended Action : Motion to approve the purchase of playground surfacing for Bluewater ES  from Playmore in the amount of $26,529.00. Public Content Request approval to purchase playground surfacing for Bluewater ES from Playmore in the amount of $26,529.00. This purchase is made through a tag- on bid with School Board of Manatee County #16-0025-MR-11 Park and Playground Equipment, which is also on the February 8th agenda for approval to tag-on. Funding will be paid from Capital Funds, Project 2395 Safety/ADA - District wide. A copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Facilities Planning and Maintenance at (850) 689-7159. File Attachments PLAYMORE QUOTE.pdf (1,401 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.10 Exempted Purchase: Scholastic Education,  presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 8, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $29,674.77 Budgeted : Yes Budget Source : Federal Funds, Project 6401 Title I- Part A Recommended Action : Motion to approve the purchase from Scholastic Education in the amount of $29,674.77. Public Content Request approval for Florosa ES to purchase educational materials from Scholastic Education in the amount of $29,674.77. Funding will be paid from Federal Funds, Project 6401 Title I - Part A. This purchase is exempt under 6A-1.012(11)(b). A copy of the quote is attached. For additional information, please contact Dawn Massey, Principal, Florosa ES at (850) 833-4381. File Attachments SCHOLASTIC EDU QUOTE.pdf (60 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.11 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent of Operations, and recommended by the Superintendent for approval. Meeting : Feb 8, 2016 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 08, 2016 Absolute Date : Feb 08, 2016 Recommended Action : Motion to approve Attendance Waivers as presented. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.12 School Volunteer Lists, presented by Henry Kelley, Program Director of Community Affairs, and recommended by the Superintendent for approval. Meeting : Feb 8, 2016 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 08, 2016 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the School Volunteer Lists as presented. Public Content Attached are School Volunteer Approval Requests from various schools. A sexual offender and predator screening has been conducted through the Florida Department of Law Enforcement on each name. File Attachments December Volunteer Binder.pdf (1,222 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.13 Personnel recommendations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 8, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and educational support positions or hired for substitute positions. File Attachments February 8, 2016 Instructional Board Report.pdf (112 KB) February 8, 2016 Ed Support Board Report.pdf (119 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.14 Employment Separations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 8, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SeparationsFebruary8th2016.pdf (43 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.15 Reinstatement/ Reimbursement of sick leave due to line-of duty illness/ injury/medical examination, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 8, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of- duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Kathleen Ard, Elliott Point, 5.00 hours Donna Bartolo, Teacher Eval/Cert, 5.00 hours Amanda Dodd, Meigs, 11.00 hours Carole Hallenbeck, Transportation, 18.75 hours Vivian Hawn, Silver Sands, 13.00 hours Mary Beth Mayes, Elliott Point, 5.00 hours Tara Mitchell, Shoal River, 18.00 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.16 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 8, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.17 Extended DROP, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 8, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the extended DROP to allow eligible instructional employees who are currently in the DROP extension to apply for the full 96 months available persuant to Section 121.091 with approval from the Superintendent each school year. Public Content Section 121.091 of the Florida Statutes allows individuals employed in an instructional position to extend participation in DROP up to a total of 96 months. Employees can currently request to extend their DROP through the remainder of the current school year. Pursuant to Section 121.091 of the Florida Statutes employees are allowed to extend participation in DROP beyond 60 months, up to a total of 96 months. Any participant who is eligible must receive authorization from the employer for each year of participation, after the initial 60-month period. The individual must be employed in an eligible position at the end of his/her initial DROP period in order to be considered eligible for DROP extension and must remain in an eligible position during the period of extension. Participation in DROP does not guarantee employment for the DROP extension. Eligible employees who wish to extend DROP want to be considered for extended employment as a DROP participant at their assigned school must complete, sign and submit the Request for DROP Employment Form and the FRS DP-EXT Form. A new Request for DROP Employment Form will need to be filled out each year. Consideration Process: Extended DROP Employment at Employee's Assigned Work Site 1. The request form must be submitted to the employee's school administrator no later than 90 calendar days prior to the scheduled DROP termination date. The school administrator will review the request and recommend extended DROP employment only where a position is available at that site and continuation of employment is considered to be in the best interest of the school. 2. The school administrator's recommendation will be made on the Request for Extended DROP Employment form and forwarded to the Okaloosa County Schools Retirement Office for processing. 3. This process should be done on a year to year basis for those that wish to continue their participation in DROP. Approval/Denial Process: The OCSD Retirement Office will forward the Request for Extended Employment and the DP-EXT, Extension of Deferred Retirement Option Program form to the Superintendent for review. 1. The Superintendent will review the recommendation of the school administrator and if it is in the best interest of the school and the District, sign the Employer Certification of the DP-EXT, Extension of Deferred Retirement Option Program (DROP) form. 2. The Superintendent shall return the Request for Extended DROP Employment and the DP-EXT, Extension of Deferred Retirement Option Program form with her decision to the OCSD Retirement Office. Employee Notification: After receipt of the Superintendent's recommendation, the OCSD Retirement Office will notify the employee of the decision, and if appropriate, forward the FRS DP-EXT form to the Florida Retirement System. Professional Service Contract Teachers will be placed on an annual contract for the duration of the approved extended DROP and shall have no reduction in pay. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.18 Request to advertise a public hearing for adoption of a new job description for Specialist - Custodial Services, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 8, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to authorize the adverstisement of a public hearing for adoption of a new job description for Specialist - Custodial Services. Public Content Approval is being requested to advertise a public hearing for adoption of a new job description for the position of Specialist - Custodial Services. File Attachments Specialist - Custodial Services.pdf (113 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.19 Request to advertise a public hearing for adoption of a new job description for School Board Office Manager, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 8, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to authorize the advertisement of a public hearing for adoption of a new job description for School Board Office Manager. Public Content Approval is being requested to advertise a public hearing for adoption of a new job description for the position of School Board Office Manager. File Attachments School Board Office Manager.pdf (17 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.20 Deleted - Updated MOU for Global Logistics Associate Certification presented by Patti Bonezzi, Program Director--Career & Technical Education and recommended by the Superintendent for approval. Meeting : Feb 8, 2016 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 10, 2016 Absolute Date : Feb 12, 2016 Fiscal Impact : No Recommended Action : Approve revised MOU to represent the merger of the two companies that now sponsor the same certification agreement. Public Content This MOU is a revised edition of the original agreement for the students to continue earning the Global Logistics Associate Certification which is internationally recognized as completion of the coursework in logistics and supply chain for entry-level positions. In addition, it enables the students to earn 12 college credits with the State Articulation Agreement. File Attachments GLA Certification.pdf (332 KB) APICS Letter of Acceptance.pdf (38 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.21 Jobs for Florida's Graduates (JFG) Applications submitted by Choctawhatchee High School and Crestview High School, presented by Sheila Lightbourne, Secondary Education Director, and recommended by the Superintendent for approval. Meeting : Feb 8, 2016 - Regular Meeting Type : Action (Consent) Recommended Action :  Motion to approve the Jobs for Florida's Graduates Applications submitted by Choctawhatchee High School and Crestview High School. Public Content Both Choctawhatchee High School and Crestview High School have found success with the JFG program through the previous JFG grant. The schools would like to be able to submit their applications for the 2016-2017 school year. If approved, the MOU will be brought to the Board for approval. File Attachments Choctawhatchee High JFG Application 2016-2017.pdf (283 KB) Crestview High JAG-JFGapplication (1).pdf (60 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.22 Appropriation of District 4 School Board Member Capital Outlay Funds to Davidson Middle School for surveillance equipment and  projectors in the amount of $8,663.00, presented by Cathy Thigpen and recommended by the Superintendent for approval. Meeting : Feb 8, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $8,663.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Davidson Middle School for surveillance equipment and projectors in the amount of $8,663.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Davidson Middle School for surveillance equipment and projectors in the amount of $8,663.00. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting : Feb 8, 2016 - Regular Meeting Type : Action 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Feb 8, 2016 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Feb 8, 2016 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Board Members' Announcements/Request for Information Subject : 13.1 Board Members' Announcements/Request for Information Meeting : Feb 8, 2016 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 14. Adjournment Subject : 14.1 Adjournment of the meeting by the Chairman Meeting : Feb 8, 2016 - Regular Meeting Type : 15. Public Notices Subject : 15.1 Notice of Student Disciplinary Hearing Meeting : Feb 8, 2016 - Regular Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARING The School Board of Okaloosa County will conduct a Student Disciplinary Hearing on February 4, 2016, beginning at 8:30 a.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected student. 15. Public Notices Subject : 15.2 Notice of Workshop Meeting : Feb 8, 2016 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the School District Administration Building, Fort Walton Beach, on February 4, 2016, beginning at 9:00 a.m. This meeting will be open to the press and public. 15. Public Notices Subject : 15.3 Public Notice Meeting : Feb 8, 2016 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110.