Okaloosa County School Board — Workshop Meeting, August 24, 2017

Thursday, August 24, 2017 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Aug 24, 2017 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Aug 24, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 4. Visitors Subject : 4.1 Lynn Keefe, M.D. - School Start Times Meeting : Aug 24, 2017 - Workshop Meeting Type : Information 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of July 27 - August 9, 2017, presented by Rita R. Scallan, Chief Financial Officer Meeting : Aug 24, 2017 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of July 27 - August 9, 2017, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Jul 27 - Aug 9.pdf (14 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of July 27 - August 9, 2017, presented by Rita R. Scallan, Chief Financial Officer Meeting : Aug 24, 2017 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of July 27 - August 9, 2017, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Jul 27 - Aug 9.pdf (15 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Aug 24, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Workshop Meeting of August 10, 2017; Minutes of the Regular Meeting of August 14, 2017, recommended by the Superintendent for approval. Meeting : Aug 24, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Workshop Meeting of August 10, 2017; Minutes of the Regular Meeting of August 14, 2017, recommended by the Superintendent for approval. File Attachments 8-10-2017 Workshop DRAFT.pdf (161 KB) 8-14-2017 Meeting DRAFT.pdf (171 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Budget Amendment #11 - Fiscal Year 2016-2017 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 24, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #11 - Fiscal Year 2016-2017 Public Content On September 12, 2016, the School Board adopted the budget for fiscal year 2016-2017. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of June 2017 after Budget Amendment #10: General Fund $ (702.71) Debt Service Funds 654,373.03 Capital Projects Funds 10,636.37 Other Special Revenue Funds - Federal 0.00 Other Special Revenue Funds - Food Service 12,261.88 Total - All Funds $676,568.57 File Attachments !BA 11 - June 2017 Revised.pdf (1,385 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Monthly Financial Statement for June 2017 (Revised) presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 24, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for June 2017 (Revised) Public Content The revised financial statement for the month ending June 30, 2017, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials June 2017 Revised.pdf (690 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and  recommended by the Superintendent for approval Meeting : Aug 24, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 8-28-17.pdf (10 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Payroll Warrant Register and Accounts Payable Warrant Register for July 2017, totaling $7,386,074.17, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 24, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $7,386,074.17. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for July 2017, totaling $7,386,074.17, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments 01 - MIS 3478 - Warrant Register - July 2017.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Exempted Purchase Over $25,000: Curriculum Associates for the Curriculum & Instruction Department, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 24, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $120,775.31 Budgeted : Yes Budget Source : General and Federal Funds, Project 8401 Title 1 - Part A Recommended Action : Motion to approve the purchase of software and materials from Curriculum Associates in the amount of $120,775.31. Public Content Request approval to purchase software and materials from Curriculum Associates for the Curriculum & Instruction Department in the amount of $120,775.31. The purchase is exempt under 6A-1.012(11)(b). Funding will be paid from General and Federal, Project 8401 Title 1 - Part A. The contract is effective August 28, 2017 through August 27, 2018 and copies of the quote, Customer Agreement and Student Records Protection Agreement are attached. For additional information, please contact Marcus Chambers, Assistant Superintendent, Curriculum & Instruction at (850) 833-3191. File Attachments CURRICULUM ASSOC-CURRICULUM DEPT..pdf (2,044 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Exempted Purchase Over $25,000: Curriculum Associates for Northwood Elementary School, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 24, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $30,465.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the purchase by Northwood Elementary School of i-Ready  Math and Reading site licenses from Curriculum Associates in the amount of $30,465. Public Content Request approval of the purchase by Northwood Elementary School of i- Ready Math and Reading site licenses from Curriculum Associates. The purchase is exempt through 6A-1.012(11)(b). Funding will be paid from General Funds and the contract is effective September 6, 2017 through September 5, 2018. A copy of the quote is attached. For additional information, please contact Dr. Donna Goode, Principal, Northwood Elementary School at (850) 689-7252 File Attachments NORTHWOOD-CURRICULUM ASSOC.pdf (1,595 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Exempted Purchase Over $25,000: Curriculum Associates for Riverside Elementary School, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 24, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $38,563.56 Budgeted : Yes Budget Source :  General Funds , Project 3105 Instructional Materials- Textbook Recommended Action : Motion to approve the purchase by Riverside Elementary School of i-Ready software and products from Curriculum Associates in the amount of $38,563.56. Public Content Request approval for Riverside Elementary School to purchase i-Ready software and products from Curriculum Associates in the amount of $38,563.56. The purchase is exempt through 6A-1.012(11)(b). Funding will be paid from General Funds, Project 3105 Instructional Materials-Textbook. The contract is effective August 29, 2017 through August 28, 2018 and a copy of the quote is attached. For additional information, please contact Tami Matz, Principal, Riverside Elementary School at (850) 689-7203. File Attachments RIVERSIDE-CURRICULUM ASSOC.pdf (1,980 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Factory Direct Agreement: Gemaire, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 24, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve the Factory Direct Agreement with Gemaire. Public Content Request approval of the Factory Direct Agreement with Gemaire, a wholesale HVAC distributor, to provide wholesale pricing on equipment and parts from various manufacturers. Purchases will be made on an as needed basis. The agreement is effective August 29, 2017 through August 28, 2018. A copy of the letter is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments GEMAIRE.pdf (97 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Renewal of Tag-On Bid 1415-2 Digital Catalog Discounts, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 24, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve renewal of Tag-On Bid 1415-2 Digital Catalog Discounts through the School Board of Desoto County. Public Content Request approval to renew Tag-On Bid 1415-2 Digital Catalog Discounts through the School Board of Desoto County. The contract is based on catalog discount pricing from multiple vendors and will be used on an as needed basis. The contract is effective through 8/12/2020. Funding will vary and a copy of the renewal documents are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments RENEWAL OF 1415-2 SBDC Digital Catalog Discounts.pdf (7,739 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Service Agreement #18-38 Michele Sewall, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 24, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $15,400.00 Budgeted : Yes Budget Source :  General Funds, Project 6110 Adult Education Tuition Recommended Action : Motion to approve Service Agreement #18-38 Michele Sewall to provide Instructional Services in the amount of $15,400. Public Content Request approval of Service Agreement #18-38 between The School Board of Okaloosa County, FL and Michele Sewall, on behalf of Okaloosa Technical College, to provide Instructional Services for a sequence of courses related to Applied Cybersecurity in the amount of $15,400. The Provider will be paid $40.00 per hour, for a total contract amount not to exceed $15,400.00. Funds will be paid from General Funds, Project 6110 Adult Education Tuition. The contract is effective September 5, 2017 through July 9, 2018 and a copy of the Agreement is attached. For additional information, please contact Jerry Sansom, Principal, Okaloosa Technical College at (850) 833-3500. File Attachments SA# 18-38.pdf (67 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Service Agreement #18-39 David Bricker, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 24, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $15,400.00 Budgeted : Yes Budget Source : General Funds, Project 6110 Adult Education Tuition Recommended Action : Motion to approve Service Agreement #18-39 David Bricker to provide Instructional Services in the amount of $15,400. Public Content Request approval of Service Agreement #18-39 between The School Board of Okaloosa County, FL and David Bricker, on behalf of Okaloosa Technical College,to provide Instructional Services for a sequence of courses related to Applied Cybersecurity in the amount of $15,400. The Provider will be paid $40.00 per hour, for a total contract amount not to exceed $15,400.00. Funds will be paid from General Funds, Project 6110 Adult Educational Tuition. The contract is effective September 5, 2017 through July 9, 2018 and a copy of the Agreement is attached. For additional information, please contact Jerry Sansom, Principal, Okaloosa Technical College at (850) 833-3500. File Attachments OTC SA# 18-39 DAVID BRICKER.PDF (67 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Service Agreement #18-40 Twin Reeds Production, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 24, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $3,400.00 Budgeted : Yes Budget Source : Internal Funds, Band Recommended Action : Motion to approve Service Agreement #18-40 Twin Reeds Production, Inc. in the amount of $3,400. Public Content Request approval of Service Agreement #18-40 between The School Board of Okaloosa County, FL and Twin Reeds, on behalf of Destin Middle School, to provide private instruction to advanced oboe students. The Provider will be paid $50.00 per hour for up to 68 hours, for a total contract amount not to exceed $3,400.00. Funds will be paid from Internal, Band. The contract is effective September 1, 2017 through May 25, 2018 and a copy of the Agreement is attached. For additional information, please contact Patrick Carnahan, Band Director, Destin Middle School at (850) 833-7655. File Attachments SA# 18-40.pdf (56 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Florida Job Growth Workforce Training Grant Application, presented by Jerry Sansom, Principal, Okaloosa Technical College,  and recommended by the Superintendent for approval. Meeting : Aug 24, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 29, 2017 Fiscal Impact : Yes Dollar Amount : $1,160,642.36 Budgeted : No Recommended Action : Motion to approve the Florida Job Growth Workforce Training Grant Application in the amount of $1,160,642.36. Public Content The Governor has allocated, through Enterprise Florida and the Florida Department of Economic Opportunity, $85 million. This is a grant, The Florida Job Growth Grant Fund, was created to promote economic opportunity by improving infrastructure and enhancing workforce training. That’s where we come in. The training programs offered at the state colleges and technical colleges are encouraged to work with their local Career Source agencies to propose a grant project to fulfill the needs of local workforce. Projects are approved on the Governor’s desk on a first come, first served basis. At this point, the grant is down to $35 million dollars. So, we are in a hurry. We have worked with CareerSource to put our project together. The project we have developed is to build our healthcare programs, and the project title is “Building Healthier Careers.” The total project is $1.16 million and covers everything from adding a simulation laboratory for nursing to paying for certification test for two years for students enrolled in new healthcare programs. The project meets all parameters of the project and has been approved by CareerSource. File Attachments GRANT FINAL FORM 1.pdf (110 KB) Attachment 1.pdf (293 KB) Attachment 2.pdf (33 KB) Attachment 3.pdf (29 KB) Attachment 4.pdf (105 KB) Attachment 5.pdf (60 KB) Attachment 6.pdf (212 KB) Attachment 7.pdf (209 KB) Attachment 8.pdf (142 KB) Attachment 9.pdf (212 KB) Attachment 10.pdf (151 KB) Attachment 11.pdf (243 KB) Attachment 12.pdf (59 KB) Attachment 13.pdf (24 KB) Attachment 14.pdf (12 KB) Attachment 15.pdf (8 KB) Attachment 16.pdf (89 KB) LOS Fort Walton Rehab Center.pdf (32 KB) LOS North Florida Medical Centers.pdf (390 KB) LOS Twin Cities.pdf (29 KB) LOS White Wilson.pdf (56 KB) LOS FWB Med Center.pdf (251 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 School-to-Work contracts between The School Board of Okaloosa County and School- to-Work program providers to provide career experience opportunities to eligible students at Richbourg School, presented by Melody Sommer, Program Director, Exceptional Student Education, and recommended by the Superintendent for approval. Meeting : Aug 24, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 29, 2017 Absolute Date : Aug 29, 2017 Fiscal Impact : No Budgeted : No Budget Source : N/A Recommended Action : Motion to approve the School- to-Work contracts between The School Board of Okaloosa County and School-to-Work program providers to provide career experience  opportunities to eligible students enrolled in the School-to-Work program. Public Content The School-to-Work program provides valuable career experience to eligible Exceptional Student Education students. File Attachments Hideaway Pizza - Richbourg - 2018.pdf (397 KB) Library - Richbourg - 2018.pdf (403 KB) Goodwill - Richbourg - 2018.pdf (399 KB) Flower Basket - Richbourg - 2018.pdf (389 KB) Exodos - Richbourg - 2018.pdf (399 KB) Waterfront Mission - Richbourg - 2018.pdf (396 KB) Walmart - Richbourg - 2018.pdf (391 KB) Uncle Bill's Family Restaurant - Richbourg - 2018.pdf (406 KB) Subway at Walmart - Richbourg - 2018.pdf (384 KB) Subway North Ferdon - Richbourg - 2018.pdf (380 KB) Publix - Richbourg - 2018.pdf (382 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 School-to-Work contracts between The School Board of Okaloosa County and School- to-Work program providers to provide career experience opportunities to eligible students at Silver Sands School, submitted by Melody Sommer, Program Director, Exceptional Student Education, and recommended by the Superintendent for approval. Meeting : Aug 24, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 29, 2017 Absolute Date : Aug 29, 2017 Fiscal Impact : No Budgeted : No Budget Source : N/A Recommended Action : Motion to approve School-to- Work contracts between The School Board of Okaloosa County and School-to-Work program providers to provide career experience opportunities to eligible students at Silver Sands School. Public Content The School-to-Work program provides valuable career experience to eligible Exceptional Student Education students. File Attachments Jackie's - SS - 2018.pdf (403 KB) Subway Racetack - SS - 2018.pdf (380 KB) City of FWB - SS - 2018.pdf (41 KB) Subway Beal - SS - 2018.pdf (381 KB) CiCi's Pizza - SS - 2018.pdf (372 KB) Walgreens - SS - 2018.pdf (391 KB) Target - SS - 2018.pdf (352 KB) White Sands Bowling Center - SS - 2018.pdf (400 KB) Golden Corral - SS - 2018.pdf (40 KB) Cinco Baptist School - SS - 2018.pdf (41 KB) Piggly Wiggly - SS - 2018.pdf (389 KB) Breakfast Table - SS - 2018.pdf (41 KB) Ruby Tuesday - SS - 2018.pdf (368 KB) Salvation Army - SS - 2018.pdf (390 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Request to advertise a public hearing for adoption of a revised job description for Paraprofessional, presented by Lindsay Maxey, Specialist, Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 24, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to authorize the advertisement of a revised job description for Paraprofessional. Public Content Approval is requested to advertise a public hearing for adoption of a revised job description for the position of Paraprofessional. This job description has been revised to include the essential duty of maintaining disciplinary procedures in our classrooms. File Attachments Paraprofessional.pdf (114 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Request to advertise a public hearing for adoption of a revised job description for Paraprofessional - Exceptional Student Education, presented by Lindsay Maxey, Specialist,  Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 24, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to authorize the advertisement of a revised job description for Paraprofessional - Exceptional Student Education. Public Content Approval is requested to advertise a public hearing for adoption of a revised job description for the position of Paraprofessional - Exceptional Student Education. This job description has been revised to include the essential duty of maintaining disciplinary procedures in our classrooms. File Attachments Paraprofessional - Exceptional Student Education.pdf (88 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Request to advertise a public hearing for adoption of a new job description for Paraprofessional - Physical Education, presented by Lindsay Maxey, Specialist, Human Resources, and  recommended by the Superintendent for approval. Meeting : Aug 24, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to authorize the advertisement of a public hearing for a new job description for Paraprofessional - Physical Education. Public Content Approval is requested to advertise a public hearing for adoption of a new job description for the position of Paraprofessional - Physical Education This job description was created to differentiate the Physical Education paraprofessionals from our regular classroom instruction paraprofessionals. File Attachments Paraprofessional - Physical Education.pdf (116 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Request to advertise a public hearing for adoption of a new job description for Paraprofessional - Band and Chorus, presented by Lindsay Maxey, Specialist, Human Resources, and recommended by the Superintendent for approval. Meeting :  Aug 24, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to authorize the advertisement of a public hearing for a new job description for Paraprofessional - Band Chorus. Public Content Approval is requested to advertise a public hearing for adoption of a new job description for the position of Paraprofessional - Band and Chorus. This job description was created to differentiate the Band and Chorus paraprofessionals at the secondary level from our regular classroom instruction paraprofessionals. File Attachments Paraprofessional - Band_Chorus.pdf (115 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Okaloosa County School District Master In-Service Plan 2017-2018, presented by Denise McLaughlin, Professional Development Specialist, and recommended by the Superintendent for approval. Meeting : Aug 24, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Okaloosa County School District Master In-Service Plan 2017-2018. Public Content Okaloosa County Master In-Service Plan for the 2017-2018 school year. This item is updated annually to ensure all content meets requirements of FLDOE and the components are relevant to the work of the district. For additional information please contact Denise McLaughlin at 833-4208. File Attachments Master In-Service Plan 17 18.pdf (1,037 KB) Approval letter 2017.pdf (49 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 Florida's Best and Brightest Teacher Scholarship Program 2017-2018, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 24, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Florida's Best and Brightest Teacher  Scholarship Program 2017-2018. Public Content The 2017 Legislature executed Florida Statute 1012.731, The Florida Best and Brightest Teacher Scholarship Program. This statute requires the school board of each district to determine the eligibility of classroom teachers who qualify for the scholarship. File Attachments 2017-2018 Best_and_Brightest_QandA.PDF (176 KB) Best and Brightest Teacher Application 2017-2018.pdf (95 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.24 Out-of-Field Report for the 2017-2018 school year, presented by Karen Peek, Program Director of Professional Services and recommended by the Superintendent for approval. Meeting : Aug 24, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Superintendent's recommendation to approve the list of out-of-field teachers presented. Public Content The attached list of teachers have been deemed out-of-field because they do not currently hold the certification required based on classes taught or student requirements. The State requires teachers be reported to the Board who are out-of-field. File Attachments Out-of-Field Board Approval Report 08-28-2017.pdf (72 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.25 Cleared certification requirements and issuance of contracts for the 2017-2018 school year, presented by Karen Peek, Program Director of Professional Services, and recommended by the Superintendent for approval. Meeting : Aug 24, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Superintendent's recommendation to issue contracts to the attached list of teachers who have cleared certification requirements. Public Content The attached list of teachers have cleared their certification requirements and are eligible to receive their contracts for the 2017-2018 school year. Therefore, it is the recommendation of the Superintendent they receive their contracts. File Attachments CLEARED PROV 8-28-2017.pdf (74 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.26 Determination of forgiveness of days for employees at Carver Hill Complex during power outage, presented by Stacie Smith, Assistant Superintendent, Human Resources and recommended by the Superintendent for approval. Meeting : Aug 24, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the forgiveness of days for employees at Carver Hill Complex during power outage, presented by Stacie Smith, Assistant Superintendent, Human Resources and recommended by the Superintendent for approval. Public Content Carver Hill Complex was without power on August 18th and August 21st due to a mechanical failure. File Attachments 2017_08_21_14_49_27.pdf (51 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.27 Request approval to double fill the position of ROTC Instructor at Fort Walton Beach High School, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 24, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the request approval to double fill the position of ROTC Instructor at Fort Walton Beach High School, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Public Content The purpose for the double fill is to have an approved ROTC Instructor in the position during the ROTC audit. The position will need to be doubled filled from September 1, 2017-October 22, 2017. File Attachments ROTC Instructor - FWBHS 2017-08-21.pdf (77 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.28 Personnel Recommendations, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended  by the Superintendent for approval. Meeting : Aug 24, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and education support positions or hired for substitute positions. File Attachments August 28, 2017 Ed Support Board Report.pdf (124 KB) August 28, 2017 Instructional Board Report.pdf (110 KB) BOARD REPORT AUGUST 28, 2017.pdf (7 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.29 Employment Separations, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 24, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SeparationsAugust28th2017.pdf (41 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.30 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 24, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Discussion Agenda Subject :  8.1 Items Moved from the Consent Agenda (if any) Meeting : Aug 24, 2017 - Workshop Meeting Type : Action 9. Construction Program/Owner's Representative's Business Subject : 9.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Aug 24, 2017 - Workshop Meeting Type : Action, Information 10. Information Technology Seat Management Contract Subject : 10.1 Task Order No. 2-77, Fort Walton Beach High School CCTV Repair, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : Aug 24, 2017 - Workshop Meeting Type : Action Preferred Date : Aug 28, 2017 Absolute Date : Aug 28, 2017 Fiscal Impact : Yes Dollar Amount : $6,043.66 Budgeted : Yes Budget Source : General Operating Budget Recommended Action : Motion to approve Task Order No. 2-77, Fort Walton Beach HS CCTV Repair in the amount of $6,043.66. Public Content Replace 14 cameras due to storm damage. File Attachments Ft Walton Beach HS Task Order # 2-77.pdf (254 KB) 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Aug 24, 2017 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests Approved by the Superintendent Meeting : Aug 24, 2017 - Workshop Meeting Type : Information Public Content Out-of-State Student Trip Requests approved by the Superintendent File Attachments 8-28-2017 Student Trip Requests.pdf (598 KB) 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Aug 24, 2017 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Board Members' Announcements/Request for Information Subject : 13.1 Trustee Appointment to the Florida School Boards Insurance Trust Meeting : Aug 24, 2017 - Workshop Meeting Type : Action Fiscal Impact : No Recommended Action : Motion to approve the appointment of a School Board member to the Florida School Boards Insurance Trust (FSBIT). Public Content As a Trust Member School District in Florida School Boards Insurance Trust, a School Board Member shall be appointed annually by the School Board to serve as a Trustee. File Attachments FSBIT Trustee Appointment.pdf (42 KB) 13. Board Members' Announcements/Request for Information Subject : 13.2 Board Members' Announcements/Request for Information Meeting : Aug 24, 2017 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 14. Public Hearing Subject : 14.1 Public Hearing on the School District's Five-Year Capital Outlay Plan, presented by Rita Scallan, Chief Financial Officer. Meeting : Aug 24, 2017 - Workshop Meeting Type : Discussion Public Content No Action Required - Public Input Only In accordance with Florida Statutes 1013.35, the District has prepared the proposed Capital Outlay Five- Year Work Plan for fiscal years 2017-2018 through 2021-2022. The Five-Year Plan reflects the estimated new revenue and corresponding new project appropriations. Also, the Plan reflects the carryover funds from fiscal year 2016-2017 and the corresponding existing appropriation for those funds. A public hearing will be held on August 28, 2017, to receive input from the public regarding the Capital Outlay Five-Year Work Plan. Copies of the plan will be distributed to the School Board and public prior to the August 28, 2017 School Board Meeting. File Attachments Capital Outlay 5 Year Plan Booklet 8-28-17 Revised.pdf (253 KB) 15. Adjournment Subject : 15.1 Adjournment of the meeting by the Chairman Meeting : Aug 24, 2017 - Workshop Meeting Type : 16. Public Notices Subject : 16.1 Notice of Public Hearing - 6:15 p.m. Meeting : Aug 24, 2017 - Workshop Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on August 28, 2017, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. The purpose of the Hearing is to receive public input on the School District's Five-Year Capital Outlay Plan. Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 16. Public Notices Subject : 16.2 Notice of Workshop Meeting : Aug 24, 2017 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on August 24, 2017, beginning at 9:00 a.m. This meeting will be open to the press and public. 16. Public Notices Subject : 16.3 Public Notice Meeting : Aug 24, 2017 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.