Okaloosa County School Board — Regular Meeting, October 28, 2013

Monday, October 28, 2013 Regular Meeting School District Administration Building Fort Walton Beach, Florida 6:00 p.m. 1. Opening of Meeting Subject : 1.1 Invocation offered by Cindy Frakes Meeting : Oct 28, 2013 - Regular Meeting Type : Procedural 1. Opening of Meeting Subject : 1.2 Pledge of Allegiance led by Mary Beth Jackson Meeting : Oct 28, 2013 - Regular Meeting Type : Procedural 1. Opening of Meeting Subject : 1.3 Call to Order by the Chairman Meeting : Oct 28, 2013 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Oct 28, 2013 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Discussion Agenda: Added as item 8.1, Appropriation of funds to purchase security cameras for buses Public Content A board member may request an item be removed from the Consent Agenda for more information or moved to the Discussion Agenda to be voted on separately. Following any corrections, additions, or deletions, the Board will approve the Agenda. Motion & Voting Motion to approve the Agenda as amended: Discussion Agenda: Added as item 8.1, Appropriation of funds to purchase security cameras for buses Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 6. Committee and Staff Reports Subject : 6.1 In-County Travel paid for the period of September 26 - October 9, 2013, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 28, 2013 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of September 26 - October 9, 2013, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Sep 26 - Oct 9.pdf (20 KB) 6. Committee and Staff Reports Subject : 6.2 Out-of-County Travel paid for the period of September 26 - October 9, 2013, presented by Rita R. Scallan, Chief Financial Officer Meeting :  Oct 28, 2013 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of September 26 - October 9, 2013, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Sep 26 - Oct 9.pdf (18 KB) 6. Committee and Staff Reports Subject : 6.3 Installation update of the, Year 3, Wireless Infrastructure Agreement between the School Board of Okaloosa County and L-3, presented by Eric Mitchell, Director of MIS/IT Meeting : Oct 28, 2013 - Regular Meeting Type : Information Public Content Committee and Staff update of the, Year 3, Wireless Infrastructure Project. 7. Consent Agenda Subject : 7.1 Approval of the Minutes of the Workshop Meeting of October 10, 2013, and the Minutes of the Regular Meeting of October 14, 2013, as recommended by the Superintendent for approval. Meeting : Oct 28, 2013 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 28, 2013 Recommended Action : Motion to approve the Minutes of the Workshop Meeting of October 10, 2013,  and the Minutes of the Regular Meeting of October 14, 2013, as recommended by the Superintendent for approval. Public Content The minutes, with any changes recommended by Board Members, must be approved by the Board. File Attachments 10-14-2013 Meeting DRAFT.pdf (170 KB) 10-10-2013 Workshop DRAFT.pdf (190 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.2 Request to advertise a public hearing for revision of School Board Policy 1-6 Personal Appearance Before the Board, presented by Jeff McInnis, School Board  Attorney, and recommended by the Superintendent for approval. Meeting : Oct 28, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the advertisement of a public hearing for revision of School Board Policy 1-6 Personal Appearance Before the Board. Public Content These changes are to implement the requirements of 2013 legislation which added Section 286.0114 to Florida law regarding the public's right to participate in governmental agency meetings. The new statute specifically contains a provision that if a Board adopts a policy in compliance with the statute, then that Board is deemed to be acting in accordance with law. File Attachments 1-6 Personal Appearance Before the Board - Redlined.pdf (101 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.3 Appropriation of District 4 School Board Member Capital Outlay Funds to Riverside Elementary School for music instruments, projectors, and mimios in the amount of $8,217.18, presented by Cathy Thigpen and recommended by the Superintendent for approval. Meeting : Oct 28, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $8,217.18 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Riverside Elementary School for music instruments, projectors, and mimios in the amount of $8,217.18. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Riverside Elementary School for music instruments, projectors, and mimios in the amount of $8,217.18. File Attachments Quote-Riverside ES.pdf (411 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.4 Monthly Financial Statement for September 2013 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 28, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for September 2013 Public Content The financial statement for the month ending September 30, 2013, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financials Sept 2013.pdf (548 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.5 Budget Amendment #1 - Fiscal Year 2013-2014 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 28, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : ($1,645,228.75) Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #1 - Fiscal Year 2013-2014 Public Content On September 9, 2013, the School Board adopted the budget for fiscal year 2013-2014. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues; increases or decreases in appropriations to more accurately reflect estimated expenditures for schools, departments, and projects to make changes to their budgets in order to better utilize finds. These amendments facilitate District operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006 New Revenue Appropriated During the Month of September 2013: General Fund $ 910,246.79 Debt Service Funds 0.13 Capital Projects Funds 742,586.12 Other Special Revenue Funds - Federal (3,331,307.52) Other Special Revenue Funds - Food Service 33,245.73 Total - All Funds $(1,645,228.75) File Attachments !BA - 1 Sept 2013.pdf (882 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.6 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 28, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by the SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 10-28-13.pdf (9 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.7 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 28, 2013 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 28, 2013 Absolute Date : Oct 28, 2013 Fiscal Impact : Yes Dollar Amount : $7,000.00 Budgeted : No Budget Source : Donation Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments October 28, 2013 - Donation.pdf (12 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.8 Summer 2013 Change of Principal Inventories, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 28, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : The District currently owns 11,176 capitalized assets with an original value of $362.2 million and a current book value of $211.6 million, as of September 27, 2013. The District is requesting Board approval to remove 5 missing items with a current book value of $0.00. Public Content As required under General Authority and Law Implemented - Chapter 274, Florida Statutes, "Tangible Personal Property Owned by Local Governments," and Okaloosa County School Board Policy 2-15 "Property Inventory," a complete physical inventory of all property shall be taken upon change of principal or department head, compared to the property records, and all discrepancies shall be traced and reconciled. File Attachments Change of Principal Inventories 2013.pdf (8 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.9 Support Agreement between the School Board of Okaloosa County and the Department of the Air Force, 96th Test Wing, Eglin Air Force Base, for lease of the Eglin Elementary School facilities, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Oct 28, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Support Agreement between the School Board of Okaloosa County and the Department of the Air Force, 96th Test Wing, Eglin Air Force Base, for lease of the Eglin Elementary School facilities. Public Content This Support Agreement with Eglin Air Face Base is for the leased facilities that comprise Eglin Elementary School. File Attachments Support Agreement for Eglin ES.pdf (732 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.10 Service Agreement #14-70 Joshua Bledsoe, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 28, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,100.00 Budgeted : Yes Budget Source : Internal Funds, Band Recommended Action : Motion to approve Service Agreement #14-70 between Joshua Bledsoe and The School Board of Okaloosa County, FL, on behalf of Addie R. Lewis School. The Provider will provide musical instruction (small group and band classes) for band classes, grades 5-8. The Provider will be paid $25.00 per class period, for a maximum of eighty-four (84) class periods, for a total contract amount not to exceed $2,100.00. All funds will be  paid from Internal Funds, Band. The term of the Agreement is October 29, 2013 through June 1, 2014. Public Content Request approval of Service Agreement #14-70 between Joshua Bledsoe and The School Board of Okaloosa County, FL, on behalf of Addie R. Lewis School. The Provider will provide musical instruction (small group and band classes) for band classes, grades 5-8. The Provider will be paid $25.00 per class period, for a maximum of eighty-four (84) class periods, for a total contract amount not to exceed $2,100.00. All funds will be paid from Internal Funds, Band. The term of the Agreement is October 29, 2013 through June 1, 2014. A copy of the Agreement is attached. For additional information, please contact Robert Colon, Band Director, Addie R. Lewis School at (850) 833-4130. File Attachments LEWIS SCHOOL SA# 14-70 JOSHUA BLEDSOE.PDF (112 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.11 Service Agreement #14-76 Dr. Gregory Seaton, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 28, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $3,000.00 Budgeted : Yes Budget Source : General Funds, Project 4471, Race To The Top, Y4Q1 Recommended Action : Motion to approve Service Agreement #14-76 between Dr. Gregory Seaton and The School Board of Okaloosa County, FL, on behalf of the Curriculum and Instruction Department to provide the following services for the Scholar's Institute Program: 1. Review and evaluate current program design, practices and goals; 2. Identify data/assessments to be used in program evaluation; 3. propose an evaluation plan; 4. enter assessment data for the 2013 program; 5. complete analysis of assessment data for the 2013 program; 6. interpret the data; 7. assist in curriculum design based on program evaluation; 8. make recommendations and draft document; 9. draft and submit an evaluation report. The term of the Agreement is November 1, 2013 through  January 16, 2014. The provider will be paid $75.00 per hour for a maximum of forty (40) hours, for a total contract amount not to exceed $3,000. All funds will be paid from General Funds, Project 4471, Race To The Top Y4Q1. Public Content Request approval of Service Agreement #14-76 between Dr. Gregory Seaton and The School Board of Okaloosa County, FL, on behalf of the Curriculum and Instruction Department to provide the following services for the Scholar's Institute Program: 1. Review and evaluate current program design, practices and goals; 2. Identify data/assessments to be used in program evaluation; 3. propose an evaluation plan; 4. enter assessment data for the 2013 program; 5. complete analysis of assessment data for the 2013 program; 6. interpret the data; 7. assist in curriculum design based on program evaluation; 8. make recommendations and draft document; 9. draft and submit an evaluation report. The term of the Agreement is November 1, 2013 through January 16, 2014. The provider will be paid $75.00 per hour for a maximum of forty (40) hours, for a total contract amount not to exceed $3,000. All funds will be paid from General Funds, Project 4471, Race To The Top Y4Q1. A copy of the Agreement is attached. For additional information, please contact Dr. Cheryl Seals, Science Specialist, Curriculum and Instruction at (850) 833-5815. File Attachments CURRIULUM INST. DEPT. SA# 14-76 DR. GREGORY SEATON.pdf (42 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.12 Exempted Purchase 6A 1.012(11)(b) Certiport, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 28, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $57,775.00 Budgeted : Yes Budget Source : General Funds, Project 3105 Instructional Materials- Textbook Recommended Action : Motion to approve the purchase of MOS 2007/2010 License-500 exams for all high schools and middles schools except Lewis and Ruckel, and GMetrix MOS Full Suite License (Practice Exams) for middle schools listed on attached quote, and GMetrix MOS Full Suite 30 Seat License (Practice Exams) for high schools listed on attached quote. The requesting department is  Career and Technical Education. The amount of the purchase is $57,775 and the funding source is General Funds, Project 3105, Instructional materials- Textbook for the contract period of October 29, 2013 through October 28, 2014. Public Content Request approval for the purchase of MOS 2007/2010 License-500 exams for all high schools and middles schools except Lewis and Ruckel, and GMetrix MOS Full Suite License (Practice Exams) for middle schools listed on attached quote, and GMetrix MOS Full Suite 30 Seat License (Practice Exams) for high schools listed on attached quote. The requesting department is Career and Technical Education. The amount of the purchase is $57,775 and the funding source is General Funds, Project 3105, Instructional materials-Textbook for the contract period of October 29, 2013 through October 28, 2014. A copy of the quote is attached. For additional information, please contact April Branscome, Specialist, Career and Technical Education at (850) 833-5852. File Attachments CERTIPORT.pdf (29 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.13 RFP 14-06 Programming Services to Assist in Development of a Local Instructional Improvement System, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 28, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds, Project 4471 Race to the Top Y4Q1 Recommended Action : Motion to approve the evaluation committee's award recommendation of RFP 14-06 Programming Services to Assist in Development of a Local Instructional Improvement System. The committee individually evaluated the proposals received and then collectively ranked the Respondents as follows: 1. ClarusTec, Inc. 2. Joint Technology, Inc. The committee reserves the right to negotiate further terms and conditions, including price with the highest ranked proposer. If an agreement cannot be reached with the highest ranked proposer, the committee  reserves the right to enter into negotiations with the next highest ranked proposer. The requesting department is MIS/Instructional Technology and the funding is Federal, Project 4471, Race To The Top Y4Q1. Public Content Request approval of the evaluation committee's award recommendation of RFP 14-06 Programming Services to Assist in Development of a Local Instructional Improvement System. The committee individually evaluated the proposals received and then collectively ranked the Respondents as follows: 1. ClarusTec, Inc. 2. Joint Technology, Inc. The committee reserves the right to negotiate further terms and conditions, including price with the highest ranked proposer. If an agreement cannot be reached with the highest ranked proposer, the committee reserves the right to enter into negotiations with the next highest ranked proposer. The requesting department is MIS/Instructional Technology and the funding is Federal, Project 4471, Race To The Top Y4Q1. A copy of the Evaluation/ Award Recommendation is attached. For additional information, please contact Eric Mitchell, Director, MIS and Instructional Technology at (850) 689-7184. File Attachments RFP-14-06_ TAB.pdf (38 KB) RFP 14-06.pdf (119 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.14 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent for Operations, and recommended by the Superintendent for approval. Meeting : Oct 28, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Attendance Waivers as presented. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.15 Cleared certification requirements and issuance of contracts for the 2013-2014 school year, presented by Karen Peek, Program Director of Teacher Evaluation/ Certification, and recommended by the Superintendent for approval. Meeting : Oct 28, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Superintendent's recommendation to issue contracts to the attached list of teachers who have cleared certification requirements. Public Content The attached list of teachers have cleared their certification requirements and are eligible to receive their contracts for the 2013-2014 school year. Therefore, it is the recommendation of the Superintendent they receive their contracts. File Attachments CLEARED PROV 10-28-13.pdf (72 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.16 Reinstatement of sick leave due to line-of-duty illness/injury/medical examination, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 28, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement of sick leave due to line-of-duty illness/ injury/medical examination. Public Content The purpose of this item is to reinstate sick leave to employees who became ill or injured while at work due to their line-of-duty. Timothy Atkins, Custodial Services, 75.0 hours Evelyn Fields, Transportation, 39 hours Trouretha Henry, Walker Elementary, 18.75 hours Chris Miller, Transportation, 4.75 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.17 Employment Separations, presented by Michael Foxworthy, Chief Officer for human Resources, and recommended by the Superintendent for approval. Meeting : Oct 28, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve employment separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments Separations2013Oct28th.pdf (28 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.18 Leave Without Pay, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 28, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.19 Personnel recommendations, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for apporval. Meeting : Oct 28, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of people who have been hired or transferred in the instructional, ed support or substitute positions. File Attachments October 28 2013 Instructional Board Report.pdf (115 KB) Substitute New Hires Board Report 10-28-2013.pdf (41 KB) October 28, 2013 ED Support Board Report.pdf (117 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.20 School Volunteer Lists, presented by Kaye McKinley and recommended by the Superintendent for approval Meeting : Oct 28, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the School Volunteer Lists as presented. Public Content New lists of approved school volunteers by school presented for Board approval. File Attachments School Volunteers October 28.pdf (895 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.21 Employee Suspension, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 28, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the suspension of employee. Public Content Suspension of employee 3374 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.22 Approval of the Consent Agenda Meeting : Oct 28, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Public Content Following any corrections, additions, or deletions, the Board will approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent for approval. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 8. Discussion Agenda Subject : 8.1 Appropriation of funds to purchase security cameras for buses, presented by Cindy Frakes Meeting : Oct 28, 2013 - Regular Meeting Type : Action Fiscal Impact : Yes Dollar Amount : $42,044.40 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Funds and Donaltion from the Young Lawyers Fundraiser Recommended Action : Motion to designate School Board Member District 1 Capital Outlay funds in the amount of $25,000.00 and the donation from the Okaloosa Young Lawyers Division in the  amount of $17,044.40 for security cameras on school buses. Authorization for purchase will be given once the camera specifications and price are determined. Public Content Mrs. Frakes is proposing that the funds donated for school safety use by the Okaloosa Young Lawyers Division in the amount of $17,044.40 and $25,000.00 of School Board Member District 1 Capital Outlay funds be appropriated for the purchase of security cameras to be placed on school buses. This action does not authorize the purchase and installation of security cameras at this time, only the designation of funds. The purchase will be authorized once the camera specifications and price are determined. Motion & Voting Motion to designate School Board Member District 1 Capital Outlay funds in the amount of $25,000.00 and the donation from the Okaloosa Young Lawyers Division in the amount of $17,044.40 for security cameras on school buses. Authorization for purchase will be given once the camera specifications and price are determined. Motion by Cindy Frakes, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 8. Discussion Agenda Subject : 8.2 Items Moved from the Consent Agenda (if any) Meeting : Oct 28, 2013 - Regular Meeting Type : Action 9. Construction Program/Owner's Representative's Business Subject : 9.1 Program No. 5, Task Order No. 1, Pre-GMP for the Construction of a new Waste Water Treatment Plant at Baker School and Closure of the Existing Plant, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Oct 28, 2013 - Regular Meeting Type : Action Preferred Date : Oct 28, 2013 Absolute Date : Oct 28, 2013 Fiscal Impact : Yes Dollar Amount : $75,000.00 Recommended Action : Motion to approve Program No. 5, Task Order No. 1, Pre- GMP Phase Services for the construction of a new waste water treatment plant at Baker School and the closure of the existing plant. Approval is requested to submit the Notice to Proceed for the Pre-GMP phase services for this task order. Public Content Approval is requested for the Pre-GMP phase services for Program 5, Task Order # 1, in the amount of $75,000.00 for the construction of a new waste water treatment plant and the closure of the existing plant at Baker School . Project Description: This project will consist of the replacement of the existing 25,000 gallon in ground WWTP with the installation of a new up to 30,000 gallon steel above grade packaged WWTP to include all necessary vessels, internal piping, weirs, baffles concrete slab and associated site work and various other equipment to make a complete operational system. A new lift station will also be part of this project. After start up of the new system the existing WWTP will be decommissioned. All permits associated with this project are also included. File Attachments Notice to Proceed – Prog V, Task Order# 1, Pre-GMP Phase Services Baker School WWTP.pdf (271 KB) Motion & Voting Motion to approve Program No. 5, Task Order No. 1, Pre- GMP Phase Services for the construction of a new waste water treatment plant at Baker School and the closure of the existing plant. Approval is requested to submit the Notice to Proceed for the Pre-GMP phase services for this task order. Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 12. Attorney's Business Subject : 12.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Oct 28, 2013 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 13. Superintendent's Business Subject : 13.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Oct 28, 2013 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Superintendent's Business Subject : 13.2 Out of State Student Trips Approved by the Superintendent Meeting : Oct 28, 2013 - Regular Meeting Type : Information Public Content Attached is a list of out of state student trip requests approved by the Superintendent. File Attachments Field Trip Report Form mtg.10.28.13.pdf (144 KB) 14. Board Members' Announcements/Request for Information Subject : 14.1 Board Members' Announcements/Request for Information Meeting : Oct 28, 2013 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 15. Adjournment Subject :  15.1 Adjournment of the meeting by the Chairman Meeting : Oct 28, 2013 - Regular Meeting Type : Procedural 16. Public Notices Subject : 16.1 Public Notice Meeting : Oct 28, 2013 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110.