Okaloosa County School Board — Special Meeting/Public Hearing, July 29, 2024

Monday, July 29, 2024 Special Meeting/Public Hearing School District Central Administration Complex Niceville, Florida Training Room 6:15 p.m. *********************************************** NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at https://www.okaloosaschools.com/district/sb/meetings/2023 *********************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Jul 29, 2024 - Special Meeting/Public Hearing Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jul 29, 2024 - Special Meeting/Public Hearing Type : Action Recommended Action : Motion to approve the Agenda. Motion & Voting Motion to approve the Agenda. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 3. Public Hearing Subject : 3.1 Required Local Effort Millage Rate, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 29, 2024 - Special Meeting/Public Hearing Type : Action Preferred Date : Jul 29, 2024 Absolute Date : Jul 29, 2024 Recommended Action : Motion to approve the Required Local Effort Millage Rate of 3.1310 Mills. Public Content Florida State Law requires school districts to levy the Required Local Effort portion of the millage rate in order to receive State education funding. The Required Local Effort millage is set by the State, and Okaloosa School District’s must levy this amount in order to receive $147.5 million in State education funding for fiscal year 2024-2025. Over the past 30 years, the Required Local Effort has been on a downward projectory, dropping from 6.530 in fiscal year 1995-1996 to 3.131 in fiscal year 2024-2025 with small increases periodically mixed in. Please see the attached document which contains a comparison of millage and gross taxable value of property, an analysis of property taxes generated and the impact on homeowners, and a history of all millage rates approved since fiscal year 1995-1996. Even though the millage rate is decreasing, property taxes are expected to increase due to the increase in property value; therefore, the School District must advertise that it is proposing an increase to property taxes. Florida State Law requires school districts to levy the Required Local Effort portion of the millage rate in order to receive State education funding. The Required Local Effort millage is set by the State, and Okaloosa School District’s must levy this amount in order to receive $147.5 million in State education funding for fiscal year 2024-2025. File Attachments P&T Millage Info FY 2025.pdf (66 KB) Motion & Voting Motion to approve the Required Local Effort Millage Rate of 3.1310 Mills. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 3. Public Hearing Subject : 3.2 Basic Discretionary Operating Millage Rate of 0.7480 Mills, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 29, 2024 - Special Meeting/Public Hearing Type : Action Preferred Date : Jul 29, 2024 Absolute Date : Jul 29, 2024 Recommended Action : Motion to approve the Discretionary Operating Millage Rate of 0.7480 Mills. Public Content The Florida Legislature set the maximum discretionary operating millage at 0.748 mills. All school districts levy this millage, and the State includes this millage when calculating the amount of funds a District receives. These funds support general operations. Motion & Voting Motion to approve the Discretionary Operating Millage Rate of 0.7480 Mills. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 3. Public Hearing Subject : 3.3 Capital Outlay Millage Rate of 1.5000 Mills, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 29, 2024 - Special Meeting/Public Hearing Type : Action Preferred Date : Jul 29, 2024 Absolute Date : Jul 29, 2024 Recommended Action : Motion to approve the Capital Outlay Millage Rate of 1.5000 Mills. Public Content School Boards may levy up to 1.5000 mills for capital outlay and maintenance. The State only provides about $1.0 million in capital funding to the District. Districts are required to raise all other capital funds through property tax and may supplement with voter approved sales tax. Motion & Voting Motion to approve the Capital Outlay Millage Rate of 1.5000 Mills. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 3. Public Hearing Subject : 3.4 Total Millage Levy, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 29, 2024 - Special Meeting/Public Hearing Type : Action Preferred Date : Jul 29, 2024 Absolute Date : Jul 29, 2024 Recommended Action : Motion to approve the tentative Total Millage Levy of 5.3790 Mills. Public Content Over the past 30 years, the Required Local Effort has been on a downward projectory, dropping from 6.530 in fiscal year 1995-1996 to 3.131 in fiscal year 2024-2025 with small increases periodically mixed in. Please see the attached document which contains a comparison of millage and gross taxable value of property, an analysis of property taxes generated and the impact on homeowners, and a history of all millage rates approved since fiscal year 1995-1996. Even though the millage rate is decreasing, property taxes are expected to increase due to the increase in property value; therefore, the School District must advertise that it is proposing an increase to property taxes. The Total Millage Levy is made up of the following: Required Local Effort - Florida State Law requires school districts to levy the Required Local Effort portion of the millage rate in order to receive State education funding. The Required Local Effort millage is set by the State, and Okaloosa School District’s must levy this amount in order to receive $147.5 million in State education funding for fiscal year 2024-2025. Discretionary Operating Millage - The Florida Legislature set the maximum discretionary operating millage at 0.748 mills. All school districts levy this millage, and the State includes this millage when calculating the amount of funds a District receives. These funds support general operations. Capital Outlay Millage - School Boards may levy up to 1.500 mills for capital outlay and maintenance. The State only provides about $1.0 million in capital funding to the District. Districts are required to raise all other capital funds through property tax and may supplement with voter approved sales tax. File Attachments P&T Millage Info FY 2025.pdf (66 KB) Motion & Voting Motion to approve the tentative Total Millage Levy of 5.3790 Mills. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 3. Public Hearing Subject : 3.5 Resolution 24-10 Adopting the Tentative Millage Rates for Fiscal Year 2024-2025, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 29, 2024 - Special Meeting/Public Hearing Type : Action Preferred Date : Jul 29, 2024 Absolute Date : Jul 29, 2024 Recommended Action : Motion to adopt Resolution 24-10 Adopting the Tentative Millage Rates for Fiscal Year 2024-2025. File Attachments Resolution 24-10 - Millage Rates - 2024-07-29.pdf (106 KB) Motion & Voting Motion to adopt Resolution 24-10 Adopting the Tentative Millage Rates for Fiscal Year 2024-2025. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 3. Public Hearing Subject : 3.6 Okaloosa County School District Preliminary and Tentative Budget,  General Fund, for Fiscal Year 2024- 2025, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 29, 2024 - Special Meeting/Public Hearing Type : Action Preferred Date : Jul 29, 2024 Absolute Date : Jul 29, 2024 Recommended Action : Motion to approve the Okaloosa County School District Preliminary and Tentative Budget, General Fund, in the amount of $409,778,605.11, for Fiscal Year 2024-2025. Motion & Voting Motion to approve the Okaloosa County School District Preliminary and Tentative Budget, General Fund, in the amount of $409,778,605.11, for Fiscal Year 2024-2025. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 3. Public Hearing Subject : 3.7 Okaloosa County School District Preliminary and Tentative Budget, Special Revenue Funds - Food Service for Fiscal Year 2024-2025, presented by Julie Perry, Chief Financial Officer and recommended by the Superintendent for approval. Meeting : Jul 29, 2024 - Special Meeting/Public Hearing Type : Action Preferred Date : Jul 29, 2024 Absolute Date : Jul 29, 2024 Recommended Action : Motion to approve the Okaloosa County School District Preliminary and Tentative Budget, Special Revenue Funds - Food Service, in the  amount of $25,460,238.83 , for Fiscal Year 2024-2025. Motion & Voting Motion to approve the Okaloosa County School District Preliminary and Tentative Budget, Special Revenue Funds - Food Service, in the amount of $25,460,238.83 , for Fiscal Year 2024-2025. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 3. Public Hearing Subject : 3.8 Okaloosa County School District Preliminary and Tentative Budget, Special Revenue Funds - Other Federal Programs - Fund 420, for Fiscal Year 2024-2025, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 29, 2024 - Special Meeting/Public Hearing Type : Action Preferred Date : Jul 29, 2024 Absolute Date : Jul 29, 2024 Recommended Action : Motion to approve the Okaloosa County School District Preliminary and Tentative Budget, Special Revenue Funds - Fund 420 - Other Federal Programs, for Fiscal Year 2024-2025, in the amount of $25,745,334.79. Motion & Voting Motion to approve the Okaloosa County School District Preliminary and Tentative Budget, Special Revenue Funds - Fund 420 - Other Federal Programs, for Fiscal Year 2024-2025, in the amount of $25,745,334.79. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 3. Public Hearing Subject : 3.9 Okaloosa County School District Preliminary and Tentative Budget, Special Revenue Funds - ARP - Elementary and Secondary School Emergency Relief III (ESSER III) - Fund 445, for Fiscal Year 2024-2025, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 29, 2024 - Special Meeting/Public Hearing Type : Action Preferred Date : Jul 29, 2024 Absolute Date : Jul 29, 2024 Recommended Action : Motion to approve the Okaloosa County School District Preliminary and Tentative Budget, Special Revenue Funds - ARP - Elementary and Secondary School Emergency Relief III (ESSER III) - Fund 445, for Fiscal Year 2024-2025, in the amount of $1,891,357.29. Motion & Voting Motion to approve the Okaloosa County School District Preliminary and Tentative Budget, Special Revenue Funds - ARP - Elementary and Secondary School Emergency Relief III (ESSER III) - Fund 445, for Fiscal Year 2024-2025, in the amount of $1,891,357.29. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 3. Public Hearing Subject : 3.10 Okaloosa County School District Preliminary and Tentative Budget, Special Revenue Funds - Other ARP Act Relief - Fund 446, for Fiscal Year 2024-2025, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 29, 2024 - Special Meeting/Public Hearing Type : Action Preferred Date : Jul 29, 2024 Absolute Date : Jul 29, 2024 Recommended Action : Motion to approve Okaloosa County School District Preliminary and Tentative Budget, Special Revenue Funds - Other ARP Act Relief - Fund 446, for Fiscal Year 2024-2025, in the amount of $155,141.59. Motion & Voting Motion to approve Okaloosa County School District Preliminary and Tentative Budget, Special Revenue Funds - Other ARP Act Relief - Fund 446, for Fiscal Year 2024-2025, in the amount of $155,141.59. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 3. Public Hearing Subject : 3.11 Okaloosa County School District Preliminary and Tentative Budget, Special Revenue Funds - Miscellaneous (Internal Funds) - Fund 490, for Fiscal Year 2024-2025, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 29, 2024 - Special Meeting/Public Hearing Type : Action Preferred Date : Jul 29, 2024 Absolute Date : Jul 29, 2024 Recommended Action : Motion to approve Okaloosa County School District Preliminary and Tentative Budget, Special Revenue Funds - Miscellaneous (Internal Funds) - Fund 490, in the amount of $20,403,982.22, for Fiscal Year 2024- 2025. Motion & Voting Motion to approve Okaloosa County School District Preliminary and Tentative Budget, Special Revenue Funds - Miscellaneous (Internal Funds) - Fund 490, in the amount of $20,403,982.22, for Fiscal Year 2024- 2025. Motion by Marti Gardner, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 3. Public Hearing Subject : 3.12 Okaloosa County School District Preliminary and Tentative Budget, Debt Service Funds, for Fiscal Year 2024-2025, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 29, 2024 - Special Meeting/Public Hearing Type : Action Preferred Date : Jul 29, 2024 Absolute Date : Jul 29, 2024 Recommended Action : Motion to approve the Okaloosa County School District Preliminary and Tentative Budget, Debt Service Funds, for Fiscal Year 2024-2025, in the amount of $26,395,849.61. Motion & Voting Motion to approve the Okaloosa County School District Preliminary and Tentative Budget, Debt Service Funds, for Fiscal Year 2024-2025, in the amount of $26,395,849.61. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 3. Public Hearing Subject : 3.13 Okaloosa County School District Preliminary and Tentative Budget, Capital Project Funds, for Fiscal Year 2024-2025, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 29, 2024 - Special Meeting/Public Hearing Type : Action Preferred Date : Jul 29, 2024 Absolute Date : Jul 29, 2024 Recommended Action : Motion to approve the Okaloosa County School District Preliminary and Tentative Budget, Capital Project Funds, for Fiscal Year 2024-2025, in the amount of $162,433,394.11. Motion & Voting Motion to approve the Okaloosa County School District Preliminary and Tentative Budget, Capital Project Funds, for Fiscal Year 2024-2025, in the amount of $162,433,394.11. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 3. Public Hearing Subject : 3.14 Okaloosa County School District Preliminary and Tentative Budget, Internal Service Funds, For Fiscal Year 2024-2025, presented by Julie Perry, Chief Financial Officer, and  recommended by the Superintendent for approval. Meeting : Jul 29, 2024 - Special Meeting/Public Hearing Type : Action Preferred Date : Jul 29, 2024 Absolute Date : Jul 29, 2024 Recommended Action : Motion to approve the Okaloosa County School District Preliminary and Tentative Budget, Internal Service Funds, For Fiscal Year 2024-2025, in the amount of $54,595,023.68. Motion & Voting Motion to approve the Okaloosa County School District Preliminary and Tentative Budget, Internal Service Funds, For Fiscal Year 2024-2025, in the amount of $54,595,023.68. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 3. Public Hearing Subject : 3.15 Okaloosa County School District Preliminary and Tentative Budget for Fiscal Year 2024-2025, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 29, 2024 - Special Meeting/Public Hearing Type : Action Preferred Date : Jul 29, 2024 Absolute Date : Jul 29, 2024 Recommended Action : Motion to approve the Okaloosa County School District Preliminary and Tentative Budget, in the amount of $726,858,927.23, for Fiscal Year 2024-2025. File Attachments !P&T Book FY 2025.pdf (2,285 KB) Motion & Voting Motion to approve the Okaloosa County School District Preliminary and Tentative Budget, in the amount of $726,858,927.23, for Fiscal Year 2024-2025. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 3. Public Hearing Subject : 3.16 Resolution 24-11 Adopting the Okaloosa County School District Preliminary and Tentative Budget for Fiscal Year 2024-2025, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 29, 2024 - Special Meeting/Public Hearing Type : Action Preferred Date : Jul 29, 2024 Absolute Date : Jul 29, 2024 Recommended Action : Motion to adopt Resolution 24-11 Adopting the Okaloosa County School District Preliminary and Tentative Budget, in the amount of $726,858,927.23, for Fiscal Year 2024-2025. File Attachments Resolution 24-11 - Budget - 2024-07-29.pdf (101 KB) Motion & Voting Motion to adopt Resolution 24-11 Adopting the Okaloosa County School District Preliminary and Tentative Budget, in the amount of $726,858,927.23, for Fiscal Year 2024-2025. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 3. Public Hearing Subject : 3.17 Public Hearing on the School District's Five-Year Capital Outlay Plan, presented by Julie Perry, Chief Financial Officer Meeting : Jul 29, 2024 - Special Meeting/Public Hearing Type : Information Public Content No Action Required - Public Input Only In accordance with Florida Statutes 1013.35, the District has prepared the proposed Capital Outlay Five-Year Work Plan for fiscal years 2024-2025 through 2028-2029. The Five-Year Plan reflects the estimated new revenue and corresponding new project appropriations. Also, the Plan reflects the carryover funds from fiscal year 2023-2024 and the corresponding existing appropriation for those funds. A public hearing will be held on July 29, 2024, to receive input from the public regarding the Capital Outlay Five-Year Work Plan. Copies of the plan will be distributed to the School Board and public prior to the July 29, 2024, School Board Meeting. File Attachments !Capital Outlay Budget FY 2025.pdf (1,176 KB) 4. Adjournment Subject : 4.1 Adjournment of the meeting by the Chairman Meeting : Jul 29, 2024 - Special Meeting/Public Hearing Type : 5. Public Notices Subject : 5.1 Notice of Public Hearing - 6:15 p.m. Meeting : Jul 29, 2024 - Special Meeting/Public Hearing Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on July 29, 2024, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville, Florida. The purpose of the Hearing is to receive public input and consider approval of the following: Proposed Preliminary and Tentative Budget and Millage for fiscal year 2024-2025 School District Five-Year Capital Outlay Plan (For Public Input - No Action Required) Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 5. Public Notices Subject : 5.2 Public Notice Meeting : Jul 29, 2024 - Special Meeting/Public Hearing Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.