Okaloosa County School Board — Organizational Meeting, November 17, 2020

Tuesday, November 17, 2020 Organizational Meeting School District Central Administration Complex Niceville, Florida Training Room 6:00 p.m. Pledge of Allegiance led by Miss Elise Foreman and Miss Caroline Foreman, students, Bob Sikes Elementary School *************************************************** NOTICE This Board Meeting is being live-streamed for the convenience of the public at http://www.okaloosaschools.com/district/sb/meetings/2020. A separate seating area has been set aside for the press and public who are in attendance at the meeting in accordance with social distancing guidelines as provided by the Centers for Disease Control and Prevention (CDC). *************************************************** 1. Opening of Meeting Subject : 1.1 Welcome Meeting : Nov 17, 2020 - Organizational Meeting Type : Procedural 2. Oath of Office Subject : 2.1 Superintendent of Schools Marcus Chambers Meeting : Nov 17, 2020 - Organizational Meeting Type : 2. Oath of Office Subject : 2.2 District 2 School Board Member Marti Gardner Meeting : Nov 17, 2020 - Organizational Meeting Type : Procedural 2. Oath of Office Subject : 2.3 District 4 School Board Member Tim Bryant Meeting : Nov 17, 2020 - Organizational Meeting Type : Procedural 3. Organizational Session Subject : 3.1 Call to Order by the Superintendent Meeting : Nov 17, 2020 - Organizational Meeting Type : Action, Procedural Recommended Action : Motion to authorize Mrs. Gardner and Dr. White to participate and vote via telephone conference call, due to quarantine. Motion & Voting Motion to authorize Mrs. Gardner and Dr. White to participate and vote via telephone conference call, due to quarantine. Motion by Diane Kelley, second by Tim Bryant. Yes: Tim Bryant, Linda Evanchyk, Diane Kelley Not Present at Vote: Marti Gardner, Lamar White 3. Organizational Session Subject : 3.2 Approval of the Agenda Meeting : Nov 17, 2020 - Organizational Meeting Type : Action, Procedural Recommended Action : Motion to approve the Agenda Motion & Voting Motion to approve the Agenda Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 3. Organizational Session Subject : 3.3 Election of School Board Chairman Meeting : Nov 17, 2020 - Organizational Meeting Type : Action Recommended Action : Motion to approve the nomination of School Board Member for Chairman of the Board. Motion & Voting Motion to approve the nomination of Tim Bryant for Chairman of the Board. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 3. Organizational Session Subject : 3.4 Election of School Board Vice- Chairman Meeting : Nov 17, 2020 - Organizational Meeting Type : Action Recommended Action : Motion to approve the nomination of School Board Member for Vice- Chairman of the Board. Motion & Voting Motion to approve the nomination of Diane Kelley for Vice-Chairman of the Board. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 3. Organizational Session Subject : 3.5 Establish the 2021 School Board Meeting Schedule Meeting : Nov 17, 2020 - Organizational Meeting Type : Action Recommended Action : Motion that the Board continue conducting regular meetings on the second and fourth Monday of each month, and that both regular meetings be held in the School District Central Administration Complex, in the Training Room, Niceville, beginning at 6:00 p.m., and that the Board will conduct a workshop at 9:00 a.m. on the Thursday preceding each regular meeting to be held in the School District Central Administration Complex, in the Training Room, Niceville. File Attachments DRAFT 2021 School Board Meeting Schedule.pdf (386 KB) Motion & Voting Motion that the Board continue conducting regular meetings on the second and fourth Monday of each month, and that both regular meetings be held in the School District Central Administration Complex, in the Training Room, Niceville, beginning at 6:00 p.m., and that the Board will conduct a workshop at 9:00 a.m. on the Thursday preceding each regular meeting to be held in the School District Central Administration Complex, in the Training Room, Niceville. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 3. Organizational Session Subject : 3.6 Designation of School Board Member to serve as the Board's Trustee to the Florida School Boards Insurance Trust (FSBIT) Meeting : Nov 17, 2020 - Organizational Meeting Type : Procedural Public Content As a Trust Member School District in Florida School Boards Insurance Trust, a School Board Member shall be appointed annually by the School Board to serve as a Trustee. 3. Organizational Session Subject : 3.7 Designation of School Board Member to serve as the Board's representative on the Northwest Florida Manufacturing Council Meeting : Nov 17, 2020 - Organizational Meeting Type : Action Recommended Action : Motion to designate School Board Member to serve as the Board's representative on the Northwest Florida Manufacturing Council. Motion & Voting Motion to designate Marti Gardner to serve as the Board's representative on the Northwest Florida Manufacturing Council. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 3. Organizational Session Subject : 3.8 Designation of School Board Member to serve as the Board's representative to the Okaloosa Public Schools Foundation Meeting : Nov 17, 2020 - Organizational Meeting Type : Action Recommended Action : Motion to designate School Board Member to serve as the Board's representative to the Okaloosa Public Schools Foundation. Motion & Voting Motion to designate Linda Evanchyk to serve as the Board's representative to the Okaloosa Public Schools Foundation. Motion by Diane Kelley, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 3. Organizational Session Subject : 3.9 Designation of School Board Member to serve as the Board's representative to the Construction Program Meeting : Nov 17, 2020 - Organizational Meeting Type : Action Recommended Action : Motion to designate School Board Member to serve as the Board's representative to the Construction Program. Motion & Voting Motion to designate Diane Kelley to serve as the Board's representative to the Construction Program. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 3. Organizational Session Subject : 3.10 Designation of School Board Member to serve a two-year term as the Board's representative to the Teacher of the Year Selection Committee Meeting : Nov 17, 2020 - Organizational Meeting Type : Action Recommended Action : Motion to designate School Board Member to serve a two-year term as the Board's representative to the Teacher of the Year Selection Committee. Public Content The Chairperson of the TOY Selection Committee is requesting the designation of a School Board Member who is willing to serve on this committee for the next two years. Motion & Voting Motion to designate Linda Evanchyk to serve a two-year term as the Board's representative to the Teacher of the Year Selection Committee. Motion by Tim Bryant, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 3. Organizational Session Subject : 3.11 Designation of School Board Member to serve as the Board's representative to the Educational Support Professional of the Year Selection Committee Meeting : Nov 17, 2020 - Organizational Meeting Type : Action Recommended Action : Motion to designate School Board Member to serve as the Board's representative to the Educational Support Professional of the Year Selection Committee. Motion & Voting Motion to designate School Marti Gardner to serve as the Board's representative to the Educational Support Professional of the Year Selection Committee. Motion by Tim Bryant, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 3. Organizational Session Subject : 3.12 Designation of School Board Member to serve as the Board's representative to the Principal of the Year and Assistant Principal of the Year Selection Committee Meeting : Nov 17, 2020 - Organizational Meeting Type : Action Preferred Date : Nov 17, 2020 Absolute Date : Nov 17, 2020 Recommended Action : Motion to designate School Board Member to serve as the Board's representative to the Principal of the Year and Assistant Principal of the Year Selection Committee Motion & Voting Motion to designate Lamar White to serve as the Board's representative to the Principal of the Year and Assistant Principal of the Year Selection Committee Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 4. Other Business Subject : 4.1 Authorization to continue using the existing bank MICR signatures, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 17, 2020 - Organizational Meeting Type : Action Recommended Action : Motion to authorize the Finance Department to continue using the existing bank MICR signatures for the signing of accounts payable and payroll checks until new signature plates are received and installed on the  AS/400 and the Burroughs check signing machine. Public Content The School Board will hold its annual organizational session on November 17, 2020, for the purpose of electing officers. Approval is requested to allow the Finance Department to continue using the existing signatures for the signing of accounts payable and payroll checks until new signatures plates are received and installed on the AS/400 and the Burroughs check signing machine. This process takes approximately 30 to 45 days. Motion & Voting Motion to authorize the Finance Department to continue using the existing bank MICR signatures for the signing of accounts payable and payroll checks until new signature plates are received and installed on the AS/400 and the Burroughs check signing machine. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 5. Superintendent's Business Subject : 5.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Nov 17, 2020 - Organizational Meeting Type : Action, Information 6. Board Members' Announcements/Request for Information Subject : 6.1 Board Members' announcements, request for Information and other matters to be addressed Meeting : Nov 17, 2020 - Organizational Meeting Type : Action, Information 7. Public Hearing - 6:15 p.m. Subject : 7.1 Public Hearing for adoption of proposed School Board Policy 01-29 Face Coverings During COVID-19 Pandemic which implements the previously-approved Emergency  Policy 01-29 Face Coverings During COVID-19 Pandemic Emergency, presented and recommended by the Superintendent for approval. Meeting : Nov 17, 2020 - Organizational Meeting Type : Action Preferred Date : Nov 17, 2020 Absolute Date : Nov 17, 2020 Fiscal Impact : No Recommended Action : Motion to adopt proposed School Board Policy 01-29 Face Coverings During COVID-19 Pandemic which implements the previously-approved Emergency Policy 01-29 Face Coverings During COVID-19 Pandemic Emergency. Public Content A Public Hearing will be held to receive public input and consider approval of adopting proposed School Board Policy 01-29 Face Coverings During COVID-19 Pandemic, which will continue implementation of the previously-approved Emergency Policy 01-29 Face Coverings. File Attachments 01-29 Face Coverings During COVID-19 Pandemic Emergency - Redlined 10-5-2020.pdf (141 KB) Motion & Voting Motion to adopt proposed School Board Policy 01-29 Face Coverings During COVID-19 Pandemic which implements the previously-approved Emergency Policy 01-29 Face Coverings During COVID-19 Pandemic Emergency. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Adjournment Subject : 8.1 Adjournment of the meeting by the Chairman Meeting : Nov 17, 2020 - Organizational Meeting Type : Procedural 9. Public Notices Subject : 9.1 Notice of Public Hearing Meeting : Nov 17, 2020 - Organizational Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on November 17, 2020, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. The purpose of the Hearing is to receive public input and consider approval of proposed School Board Policy 01-29 Face Coverings During COVID-19 Pandemic. Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 9. Public Notices Subject : 9.2 Public Notice Meeting : Nov 17, 2020 - Organizational Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Carver Hill Administration Complex at (850) 689-7185.