Okaloosa County School Board — Regular Meeting, October 24, 2016

Monday, October 24, 2016 Regular Meeting School District Administration Building Fort Walton Beach, Florida 6:00 p.m. Invocation offered by Pastor Kevin Wendt Pledge of Allegiance led by Melissa Thrush 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Oct 24, 2016 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Oct 24, 2016 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Consent Agenda - Deleted item 7.16, Contract between SchoolInfoApp, LLC and The School Board of Okaloosa County, Florida - this is a duplicate of Consent item 7.15; Deleted item 7.30, Employee Suspension Motion & Voting Motion to approve the Agenda as amended: Consent Agenda - Deleted item 7.16, Contract between School Info App, LLC and The School Board of Okaloosa County, Florida - this is a duplicate of Consent item 7.15; Deleted item 7.30, Employee Suspension Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 4. Visitors Subject : 4.1 Ted Corcoran, President/ CEO, Greater Fort Walton Beach Chamber of Commerce - Fort Walton Beach Chamber of Commerce/Okaloosa County Business organizations offer to assist with optional funding sources for school district Meeting : Oct 24, 2016 - Regular Meeting Type : Information File Attachments FWB Chamber - request to speak.pdf (182 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of September 22 – October 5, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 24, 2016 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of September 22 – October 5, 2016, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Sep 22 - Oct 5.pdf (76 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of September  22 – October 5, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 24, 2016 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of September 22 – October 5, 2016, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Sep 22 - Oct 5.pdf (82 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Quarterly Report: Short Term Facility Use Contracts and Lease Agreements Under the $5,000 Threshold, presented by Vince Windham, Program Director, Purchasing. Meeting : Oct 24, 2016 - Regular Meeting Type : Information Public Content This report contains information regarding Short Term Facility Use Contracts and Lease Agreements entered into by the district or schools at a value less than $5,000 for the third quarter of 2016, July through September. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments CONTRACT LEASES - JUL - SEP 2016.pdf (12 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.4 Quarterly Report: Service Agreements Under the $5,000 Threshold for Internal Funds and $2,500 for Budgetary Funds, presented by Vince Windham, Program Director, Purchasing Meeting : Oct 24, 2016 - Regular Meeting Type : Information Public Content This report contains information regarding Service Agreements entered into by district schools at a value less than the $5,000 threshold for Internal Funds and $2,500 for Budgetary Funds for the third quarter of 2016, July through September. A copy of the report is attached. File Attachments S.A. - JULY THRU SEPT 2016.pdf (31 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.5 Quarterly Report: Service Agreement for Law Enforcement, presented by Vince Windham, Program Director, Purchasing Meeting : Oct 24, 2016 - Regular Meeting Type : Information Public Content This report contains information regarding Service Agreements for Law Enforcement entered into by district schools at a value up to $5,000 for the third quarter of 2016, July through September. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. L.E. JULY THRU SEPT 2016-2017.pdf (23 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.6 Report on Wellness Initiative, presented by Lisa Sundy, Insurance Ombudsman, Risk Management Meeting : Oct 24, 2016 - Regular Meeting Type : Report Public Content Updated report on the OCSD Wellness Initiative including a review of SY 2015 and Goals and Objectives for SY 2016. File Attachments Wellness Initiative Review SY2015-16.pdf (111 KB) Wellness Iniative G&O 2016-17 School Year.pdf (137 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.7 Accreditation Stakeholder Feedback Reports for all schools, presented by Denise McLaughlin, Professional Development Specialist. Meeting : Oct 24, 2016 - Regular Meeting Type : Information Public Content Presentation of the results from the Stakeholder Feedback Diagnostics that were completed for each school in the District as part of the Accreditation process. For more information contact Denise McLaughlin at 833-4208. File Attachments SFD Portfolio.pdf (858 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.8 21st Century Community Learning Centers (CCLC)- ASPIRE (After School Program in Reaching Excellence End of Year Evaluation for the 2015-2016 School Year, presented by Dr. Sandy Arteaga, Title I/Title X Specialist Meeting : Oct 24, 2016 - Regular Meeting Type : Information Public Content This is an end of year evaluation completed by an independent evaluator for the OCSD A.S.P.I.R.E. Program (After School Program in Reaching Excellence) for the 2015-2016 school year. The 2015-2016 school year was the first year of the grant, which is a five year grant. The A.S.P.I.R.E. Program is at Baker School, Edwins Elementary, Elliott Point Elementary, and Wright Elementary. The 21st Century Community Learning Centers (CCLC) is a federal grant that was awarded to the OCSD totaling approximately 2 million dollars to serve schools with high numbers of at-risk students. The report includes details and outcomes of the program. Please contact Sandy Arteaga if you have any questions: 833-3521 File Attachments Oka 21cclc eval 2016-FINAL.pdf (1,270 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.9 Student Services Manual, presented by Teri Schroeder – Program Director, Student Intervention Services Meeting : Oct 24, 2016 - Regular Meeting Type : Information Public Content Student Services Manual will be used District-wide as a reference tool for Student Services/Guidance related areas and topics. Please contact Teri Schroeder if you have any questions: 833-3108. File Attachments Revised Student Services Manual.pdf (4,697 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.10 Enrollment Update and Information on the use of Portable buildings throughout the District, presented by Steve Horton, Assistance Superintendent of MIS Meeting : Oct 24, 2016 - Regular Meeting Type : Information Public Content Enrollment Update and information Use of Portables throughout the District. File Attachments Enrollment - Final 10-20 F.pdf (17,345 KB) OCSD Portable Buildings.pdf (3,873 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Oct 24, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Workshop Meeting of October 6, 2016; Minutes of the Regular Meeting of October 10, 2016, recommended by the Superintendent for approval. Meeting : Oct 24, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Workshop Meeting of October 6, 2016; Minutes of the Regular Meeting of October 10, 2016, recommended by the Superintendent for approval. File Attachments Oct. 6, 2016 Workshop DRAFT.pdf (159 KB) Oct. 10, 2016 Meeting DRAFT.pdf (159 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.3 Appropriation of District 1 School Board Member Capital Outlay Funds to Meigs Middle School Archery Program for 3D targets and 3D stands in the amount of $2,469.00, presented by Dr. Lamar White, and recommended by the Superintendent for approval. Meeting : Oct 24, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,469.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1  School Board Member Capital Outlay Funds to Meigs Middle School Archery Program for 3D targets and 3D stands in the amount of $2,469.00. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Appropriation of District 1 School Board Member Capital Outlay Funds to Meigs Middle School Archery Program for 3D targets and 3D stands in the amount of $2,469.00. File Attachments Meigs MS Archery Quote.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.4 Appropriation of District 1 School Board Member Capital Outlay Funds to Okaloosa Technical College and CHOICE High School for SALTO Door Lock System in  the amount of $8,500.00, presented by Dr. Lamar White, and recommended by the Superintendent for approval. Meeting : Oct 24, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $8,500.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Okaloosa Technical College and CHOICE High School for SALTO Door Lock System in the amount of $8,500.00. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Okaloosa Technical College and CHOICE High School for SALTO Door Lock System in the amount of $8,500.00. The remaining cost will be paid by the school, Project 6110. File Attachments OTC-CHOICE Door Lock Quote.pdf (230 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.5 Appropriation of District 2 School Board Member Capital Outlay Funds to Antioch Elementary School for musical instruments in the amount of $6,594.52, presented by Dewey Destin, and recommended by the Superintendent for approval. Meeting : Oct 24, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,594.52 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the Appropriation of District 2 School Board Member Capital Outlay Funds to Antioch Elementary School for musical instruments in the amount of $6,594.52. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Antioch Elementary School for musical instruments in the amount of $6,594.52. File Attachments RFQ 17-10_TAB.pdf (25 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.6 Appropriation of District 4 School Board Member Capital Outlay Funds to Richbourg School for CCTV Replacement in Security Camera System for the amount of $6,019.19, presented by Cathy Thigpen, and recommended by the Superintendent for approval Meeting : Oct 24, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,019.19 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the Appropriation of District 4 School Board Member Capital Outlay Funds to Richbourg School for CCTV Replacement in the Security Camera System for the amount of $6,019.19. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Richbourg School for CCTV Replacement in the Security Camera System for the amount of $6,019.19. File Attachments Richbourg School-CCTV Repair Quote.pdf (213 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.7 Budget Amendment #1 - Fiscal Year 2016-2017 presented by Rita R. Scallan,  Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 24, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $102,773.48 Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #1 - Fiscal Year 2016-2017 Public Content On September 12, 2016, the School Board adopted the budget for fiscal year 2016-2017. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of September 2016: General Fund $ 667,323.06 Debt Service Funds 561.86 Capital Projects Funds 359,006.54 Other Special Revenue Funds - Federal (996,658.83) Other Special Revenue Funds - Food Service 72,540.85 Total - All Funds $ 102,773.48 File Attachments !BA 01 - Sept 2016.pdf (1,716 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.8 Monthly Financial Statement for September 2016 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 24, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for September 2016 Public Content The financial statement for the month ending September 30, 2016, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials Sept 2016.pdf (687 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.9 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Oct 24, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 10-24-16.pdf (9 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.10 School Donations, presented by Rita R. Scallan, Chief Financial Officer and recommended by the Superintendent for approval. Meeting : Oct 24, 2016 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 24, 2016 Absolute Date : Oct 24, 2016 Fiscal Impact : Yes Dollar Amount : $22,437.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations 2016-10-24.pdf (80 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.11 Payroll Warrant Register and Accounts Payable Warrant Register for September 2016, totaling $22,672,217.82; and Bank Transfers for September 2016, totaling $9,265,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 24, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $22,672,217.82 and Bank Transfers in the amount of $9,265,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for September 2016, totaling $22,672,217.82; and Bank Transfers for September 2016, totaling $9,265,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments 03 - MIS 3478 - Warrant Register - September 2016.pdf (307 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.12 Tag-On Bid Purchase Over $25,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 24, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $117,188.00 Budgeted : Yes Budget Source : Capital Funds, Project 2376 Pryor - Replace Roof AC Recommended Action : Motion to approve the proposal from Trane in the amount of $117,188 to replace the roof air conditioning unit. Public Content Request approval of the proposal from Trane to replace the roof air conditioning unit at Pryor MS at a cost of $117,188. Pricing is through US Communities Contract #15-JLP-023. Funding will be paid from Capital Funds, Project 2376 - Pryor-Replace Roof AC. A copy of the proposal is attached. For additional information, please contact Steve Bolton, Director, Facilities and Maintenance Support Services at (850) 689-7159. File Attachments TRANE-PRYOR.pdf (106 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.13 Service Agreement #17-66 Victoria Donahoo, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 24, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,700.00 Budgeted : Yes Budget Source : Internal Funds, Band General Fund Recommended Action : Motion to approve Service Agreement #17-66 between The School Board of Okaloosa County, FL and Victoria Donahoo, on behalf of Meigs Middle School. Public Content Request approval of Service Agreement #17-66 between The School Board of Okaloosa County, FL and Victoria Donahoo, on behalf of Meigs Middle School, to provide Percussion and Musical Instruction. The Provider will be paid $15.00 per hour for up to 180 hours, for a total contact amount not to exceed $2,700.00. Funds will be paid from Internal, Band General Funds. The contract is effective October 25, 2016 through June 30, 2017 and a copy of the Agreement is attached. For additional information, please contact Ann Leffard, Band Director, Meigs Middle School at (850) 833-4301. File Attachments SA# 17-66.pdf (47 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.14 Service Agreement #17-69, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 24, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $60,085.00 Budgeted : Yes Budget Source : General Funds, Project 3008 SCHL INSTR CONTRACTS- DIST FUND Recommended Action : Motion to approve the Service Agreement between The School Board of Okaloosa County, FL and Career Staff Unlimited, LLC. Public Content Request approval of Service Agreement #17-69 between The School Board of Okaloosa County, FL and Career Staff Unlimited, LLC to provide Speech and Language Therapy Services. The Provider will be paid $61.00 per hour for up to 985 hours, for a total contract amount not to exceed $60,085.00. Funds will be paid from General Funds, Project 3008 SCHL INSTR CONTRACTS-DIST FUND. The contract is effective October 25, 2016 through June 2, 2017 and a copy of the Agreement is attached. For additional information, please contact Melody Sommer, Program Director, ESE at (850) 833-5899. File Attachments SA# 17-69.PDF (56 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.15 Multi-Year Purchase Over $25,000: School Info App, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 24, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $51,300.00 Budgeted : Yes Budget Source : General Funds, Project 5150 Digital Classrooms Recommended Action : Motion to approve the three (3) year purchase from School Info App in the amount of $51,300. Public Content Request approval of the three (3) year contract with School Info App. The contract will be paid in three (3) annual installments of $17,100.00, for a total contract amount of $51,300.00. The contract was effective September 1, 2016 through 8/31/2019. Funds will be paid from General Funds, Project 5150 Digital Classrooms and a copy of the Contract is attached. For additional information, please contact Eric Mitchell, Director of MIS and Instructional Technology at (850) 689-7153. File Attachments SCHOOL INFO APP.pdf (105 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.16 Deleted - Contract between SchoolInfoApp, LLC and The School Board of Okaloosa County, Florida, presented by Eric Mitchell, Director, MIS and recommended by the Superintendent for approval. Meeting : Oct 24, 2016 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 24, 2016 Absolute Date : Oct 24, 2016 Fiscal Impact : Yes Dollar Amount : $17,100.00 Budgeted : Yes Budget Source : Discretionary funds. Recommended Action : Motion to approve Contract between SchoolInfoApp, LLC and The School Board of Okaloosa County, Florida Public Content School Info App gives schools the ability to communicate messages, reminders, events and more through the app. It also gives parents the opportunity to quickly contact their student's school through their andriod or apple device either via email or telephone. File Attachments SchoolInfoApp_contract_OCSD_2016_3YrDiscPdAnnually.pdf (86 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.17 Okaloosa County School District Digital Classrooms Plan for 2016-2017, presented by Steve Horton, Assistant Superintendent, MIS/IT, and  recommended by the Superintendent for approval. Meeting : Oct 24, 2016 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 24, 2016 Absolute Date : Oct 24, 2016 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Okaloosa County School District Digital Classrooms Plan for 2016-2017. Public Content The 2016-17 Digital Classroom Plan (DCP) allocation provides an opportunity for the district to continue to address three technology goals: 1) Increase access to academic resources for both students and teachers by improving and expanding site-based infrastructure and increasing the number of devices in schools; 2) Reduce the statewide testing footprint in our classrooms; and 3) develop a standardized technology design at K-2, 3-5, 6-8, and 9- 12 that meets the needs of students at each level. File Attachments 1617FDDCPTemplate - to Board 10-14.pdf (887 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.18 School Food Service Revised A La Carte Pricing for Elementary and Secondary Schools for 2016-2017 School Year, presented by Richard Norris, Program Director, Food Services, and recommended by the Superintendent for approval. Meeting : Oct 24, 2016 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 24, 2016 Absolute Date : Oct 24, 2016 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the School Food Service Revised A La Carte Pricing for Elementary and Secondary Schools for 2016-2017 School Year. Public Content Attached is revised pricing lists for elementary and secondary schools for the 2016-2017 school year. File Attachments 2016-2017 Al a Carte Price List OCSD Revised 10-11-2016.pdf (33 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.19 ICT Agreement between the School Board of Okaloosa County and Certification Partners, LLC, presented by April Branscome, Specialist, Career and Technical Education, and recommended by the Superintendent for approval. Meeting : Oct 24, 2016 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 24, 2016 Absolute Date : Oct 31, 2016 Fiscal Impact : No Budgeted : Yes Budget Source : N/A Recommended Action : Motion to approve the ICT Agreement between the School Board of Okaloosa County and Certification Partners, LLC, for 2016-2017 school year. Public Content The Okaloosa County School District, Okaloosa County, Florida, offers multiple STEMM courses in the middle schools. the courses afford the opportunity for students to earn Digital Tool Certifications (DTC). In order for the middle schools to administer any DTC, there must be a signed ICT Agreement for the current school year. Two copies of the signed agreement has been delivered to the Board office for approval. File Attachments 2016-2017 ICT Agreement.pdf (112 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.20 Purchase of Certiport and Certification Partners exam licenses for middle school tool certificate programs during the 2015-2016 school year, presented by April Branscome, Specialist, Career and Technical Education, and recommended by the Superintendent for approval. Meeting : Oct 24, 2016 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 25, 2016 Absolute Date : Oct 31, 2016 Fiscal Impact : Yes Dollar Amount : $48,102.00 Budgeted : Yes Budget Source : 2016-2017 Digital Classroom Plan Recommended Action : Motion to approve the purchase of Certiport and Certification Partners exam licenses for the development of Digital Tool Certificate programs in middle schools during the 2015-2016 school year. Public Content Approval is requested to use 2016-2017 Digital Classroom Plan funds for the continued development of Digital Tool Certificate programs in middle schools. File Attachments Davidson Middle IC3 Renewal Quote.pdf (98 KB) Meigs Middle IC3 Renewal Quote.pdf (98 KB) STEMM Academy IC3 Renewal Quote.pdf (98 KB) Shoal River Middle IC3 Renewal Quote.pdf (98 KB) Pryor Middle IC3 Renewal Quote.pdf (98 KB) Lewis School IC3 Quote.pdf (98 KB) ICT quote.pdf (151 KB) Ruckel Middle IC3 Renewal Quote.pdf (98 KB) Laurel Hill School IC3 Renewal Quote.pdf (97 KB) Baker School IC3 Renewal Quote.pdf (97 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.21 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent, Operations, and recommended by the Superintendent for Approval Meeting : Oct 24, 2016 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 24, 2016 Absolute Date : Oct 24, 2016 Recommended Action : Motion to approve Attendance Waivers as presented Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.22 English Language Learner (ELL) District Plan, presented by Zoila Ganuza, ESOL TSA, and recommended by the Superintendent for approval. Meeting : Oct 24, 2016 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 24, 2016 Absolute Date : Oct 24, 2016 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Okaloosa County School District English Language Learner Plan, effective once approved by FLDOE. Public Content The Florida Consent Decree requires that the District English Language Learners (ELL) Plan be updated and resubmitted to the FLDOE every three years. This attached plan is the updated plan and effective once approved by FLDOE; this plan has been reviewed and approved by the ELL Parent Leadership Council. Also attached is a bulleted list of changes made from the 2013-2016 District ELL Plan. File Attachments Bulleted Changes to OCSD District ELL Plan 2016.2019.pdf (203 KB) 2016.2019 OCSD DISTRICT ELL PLAN.pdf (5,354 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.23 District Dropout Prevention Manual for approval, presented by Teri Schroeder, Program Director, Student Intervention Services and recommended by Superintendent for approval. Meeting : Oct 24, 2016 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 24, 2016 Absolute Date : Oct 24, 2016 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approved the District Dropout Prevention Manual. Public Content The District Dropout Prevention Manual to be submitted to the Florida Department of Education describing the District's programs for student dropout prevention. Please contact Teri Schroeder if you have any questions: 833-3108 File Attachments 2016 DOP Plan_Final.pdf (844 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.24 2016-2017 Cooperative Agreement between the School Board of Okaloosa County and Okaloosa County Comprehensive Head Start, presented by Dr. Sandy Arteaga, Title I Specialist, and recommended by the Superintendent for approval. Meeting : Oct 24, 2016 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 24, 2016 Fiscal Impact : No Recommended Action : Motion to approve the 2016-2017 Cooperative  Agreement between the School Board of Okaloosa County and Okaloosa County Comprehensive Head Start. Public Content Annual renewal of the Cooperative Agreement between the School Board of Okaloosa County and Okaloosa County Comprehensive Head Start to provide speech, language therapy, educational, and related services to eligible pre-kindergarten children ages 3-5 who are enrolled in the Head Start program. This agreement is to meet Title I requirements in section 1120B(b) of the Elementary and Secondary Education Act Legislation. This agreement provides coordination in communication about incoming Head Start students to OCSD Kindergarten teachers, along with the students' parents and Head Start Teachers. File Attachments 16-17 Headstart and Okaloosa County Title I Collaborative Agreement.pdf (218 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.25 2016-2017 SAC Membership for Okaloosa County Schools, presented by  Denise McLaughlin, Professional Development Specialist and recommended by the Superintendent for approval. Meeting : Oct 24, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the 2016-2017 SAC Membership for Okaloosa County Schools. Public Content School Advisory Councils are required to submit their membership annually and have it board approved. File Attachments SAC Rosters 2016-2017.pdf (25,926 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.26 Okaloosa County School District Master In-Service Plan 2016-2017, presented by Denise McLaughlin, Professional Development Specialist, and recommended by the Superintendent for approval. Meeting : Oct 24, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Okaloosa County School District Master In-Service Plan 2016-2017. Public Content Okaloosa County Master In-Service Plan for the 2016-2017 school year. File Attachments Master In-Service Plan rev 10 02 2016.pdf (890 KB) Approval letter MIP 2016.pdf (120 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.27 Cleared certification requirements and issuance of contracts for the 2016-2017 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Oct 24, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Superintendent's recommendation to issue contracts to the attached list of teachers who have cleared certification requirements. Public Content The attached list of teachers have cleared their certification requirements and are eligible to receive their contracts for the 2016-2017 school year. Therefore, it is the recommendation of the Superintendent they receive their contracts. File Attachments CLEARED PROV 10-24-2016.pdf (72 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.28 Personnel Recommendations, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 24, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and education support positions or hired for substitute positions. File Attachments October 24, 2016 Ed Support Board Report.pdf (127 KB) October 24, 2016 Instructional Board Report.pdf (113 KB) Admin OCT-24.pdf (42 KB) BOARD REPORT SEPTEMBER 24, 2016.pdf (91 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.29 Employment Separations, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 24, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments Separations October 24th 2016.pdf (42 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.30 Deleted - Employee Suspension, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 24, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the suspension of employees. Public Content Suspension of employee EID 118331 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.31 Reinstatement/ Reimbursement of sick leave due to line-of duty illness/ injury/medical examination, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 24, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of- duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Sharon Goree, Elliott Point Elementary, 7.25 hours Alberta Landreaux, Elliott Point Elementary, 75.00 hours Jeanne Racquier, Wright Elementary, 15.00 hours Sandy Walker, Bluewater Elementary, 15.00 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.32 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 24, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting : Oct 24, 2016 - Regular Meeting Type : Action 9. Construction Program/Owner's Representative's Business Subject : 9.1 Program No. 5, Task Order No. 14 GMP, Fort Walton Beach High School,  Phase 6 HVAC Project Replacement Project, presented by Steve Bolton, Director of Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Oct 24, 2016 - Regular Meeting Type : Action Preferred Date : Oct 24, 2016 Absolute Date : Oct 24, 2016 Recommended Action : Motion to approve Program No. 5, Task Order No. 14, GMP Fort Walton Beach High School, Phase 6 HVAC Project and approval to submit a notice to proceed. Total GMP amount not to exceed $1,068,923.00. Approval is contingent upon receipt of validation from Faithful + Gould. Public Content TASK ORDER #14 - Fort Walton Beach High School Phase 6 HVAC Replacement Project This project consists of an upgrade/replacement of the HVAC systems serving the Front Office (Area A) and the 200 Area Computer Lab and Classrooms (Area B) of the campus. The project will begin during the Winter 2016 and complete in the Summer of 2017. Included in the work will be the installation of two (2) new Roof Top Mounted HVAC Units (RTU) #1, #12 to include replacement of all the ductwork, piping and controls associated with these units. An additional RTU #05 located in the 100 Area will be removed from the roof area upon completion of the project. Also included is the replacement of all light fixtures and new acoustical ceilings and tile in the 200 area and Front office area. This Task Order will be divided into two Phases - Area A will include the Front Office Area that will start in late November 2016 and finish in early January 2017. Area B will encompass the 200 Area to include the Computer Labs and it will begin in June 2017 and finish in August of 2017. Total Cost Recap: Jacobs/L-3 Guaranteed Maximum Price (GMP) $ 921,423.00 Pre-GMP Phase Services - Previousy Authorized $ 85,000.00 Owner Direct Purchase (ODP) - HVAC equipment $ 62,500.00 TOTAL COST OF WORK $ 1,068,923.00 _________________________________________________________________________________________ Faithful + Gould validation letter received October 12, 2016, states "a variance of just 1%, which is within a reasonable range." _________________________________________________________________________________________ File Attachments TO14 GMP from Jacobs-L3 JM LR signed with comparison sheet.pdf (1,505 KB) Faithful + Gould TO 14 validation letter and comparison sheet.pdf (50 KB) Motion & Voting Motion to approve Program No. 5, Task Order No. 14, GMP Fort Walton Beach High School, Phase 6 HVAC Project and approval to submit a notice to proceed. Total GMP amount not to exceed $1,068,923.00. Approval is contingent upon receipt of validation from Faithful + Gould. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 9. Construction Program/Owner's Representative's Business Subject : 9.2 Program No. 5, Task Order No. 15, GMP Roof Replacement Projects at Niceville High School and Elliott Point Elementary School, presented by Steve Bolton, Director of Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Oct 24, 2016 - Regular Meeting Type : Action Preferred Date : Oct 24, 2016 Absolute Date : Oct 24, 2016 Recommended Action : Motion to approve Program 5, Task Order No. 15, GMP, Roof Replacement Projects for Niceville High School and Elliott Point Elementary School. Total GMP amount not to exceed $499,415.00. Approval is contingent upon receipt of validation by Faith + Gould. Public Content TASK ORDER #15 GENERAL SCOPE Niceville HS Front Office Area Roof - This project consists of the tear off and replacement of the existing Front Office Area Roof. There are approximately 85 squares of existing coated Single Ply Roofing over the deck. The new roof will be the District standard Modified Bitumen roofing system with Poly- isocyanurate insulation and all required metal flashings and gutters. Elliott Point ES Cafeteria/Auditorium Area Roof - This project consists of the tear off and replacement of a small portion of the existing Cafeteria/ Auditorium Roof. There are approximately 55 squares of Single Ply Roofing over metal deck. The new roof will be the District standard Modified Bitumen roofing system with Poly-isocyanurate insulation and all required metal flashings and gutters. Total Cost Recap: Jacobs/L-3 Guaranteed Maximum Price (GMP) $ 351,810.00 Pre-GMP Phase Services - Previously Authorized $ 42,000.00 Owner Direct Purchase (ODP) - TREMCO Roofing Materials $ 105,605.00 TOTAL COST OF WORK $ 499,415.00 _________________________________________________________________________________________ Faithful + Gould validation letter received October 12, 2016, states "a variance of 1.7%, which is within a reasonable range." _________________________________________________________________________________________ File Attachments TO #15 GMP JM LR signed with comparison sheet .pdf (1,407 KB) Faithful + Gould TO 15 validation letter and cost comparison sheet.pdf (49 KB) Motion & Voting Motion to approve Program 5, Task Order No. 15, GMP, Roof Replacement Projects for Niceville High School and Elliott Point Elementary School. Total GMP amount not to exceed $499,415.00. Approval is contingent upon receipt of validation by Faith + Gould. Motion by Rodney Walker, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 9. Construction Program/Owner's Representative's Business Subject : 9.3 Program 5, Task Order No.16, Pre-GMP, Plew Elementary School Front Office Addition and Renovation Project (A Self Help Project), presented by Steve Bolton, Director of Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Oct 24, 2016 - Regular Meeting Type : Action Preferred Date : Oct 24, 2016 Absolute Date : Oct 24, 2016 Dollar Amount : $42,000.00 Recommended Action : Motion to approve Program 5, Task Order #16, Pre-GMP for Plew Elementary School Front Office Addition and Renovation, in the amount of $42,000.00. Public Content Task Order #16: Pre-GMP Description of Work for Plew Elementary School Front Office Addition and Renovation Project. Pre-GMP cost $42,000. This project consists of a new 800 SF (approximately) addition adjacent to the existing Front Office and the Renovation of the adjacent two pods that house the Front Office Staff. The project will begin during the winter of 2017 and complete in late spring of 2017. The new addition will include a Lobby, SRO office, Attendance Check-in area and Guidance Office and will provide secure access to the campus. The renovation area includes revised Restrooms, office space and storage areas. New casework for the renovated areas and new addition are included. Also included are the replacement of all light fixtures and new acoustical ceilings and associated flooring in the existing office area pods. To provide HVAC to the addition and renovated areas, new standalone heat pump split systems and/or Ductless Systems will be used. On September 26, 2016, the School Board gave approval for Plew Elementary School to begin the process required for the project. The funding for this project is available in the school’s Daycare Project #2174. File Attachments Task Order #16 Pre-GMP Description Plew Front Office Reno Sept 2016.pdf (139 KB) Motion & Voting Motion to approve Program 5, Task Order #16, Pre-GMP for Plew Elementary School Front Office Addition and Renovation, in the amount of $42,000.00. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 10. Information Technology Seat Management Contract Subject : 10.1 Task Order No. 2-53 Okaloosa Technical College and CHOICE High School SALTO Door Lock System in the amount of $10,847.14, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : Oct 24, 2016 - Regular Meeting Type : Action Fiscal Impact : Yes Dollar Amount : $10,847.14 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds and School Discretionary Project Recommended Action : Motion to approve Task Order No. 2-53 Okaloosa Technical College and CHOICE High  School SALTO Door Lock System in the amount of $10,847.14. Public Content This task order is for the installation and programming of 10 SALTO door locks for CHOICE High School and Technical Center. District 1 School Board Member Capital Outlay Funds are appropriated in the amount of $8,500.00. The remaining cost in the amount of $2,347.14 will be paid by the school, (Discretionary - Project 6110). For more information, please contact Dustin Keith at 689-7151. File Attachments Task Order 2-53 CHOICE Door Lock Quote.pdf (230 KB) Motion & Voting Motion to approve Task Order No. 2-53 Okaloosa Technical College and CHOICE High School SALTO Door Lock System in the amount of $10,847.14. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 10. Information Technology Seat Management Contract Subject : 10.2 Task Order #2-59 for Richbourg School CCTV Repair, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : Oct 24, 2016 - Regular Meeting Type : Action Preferred Date : Oct 24, 2016 Absolute Date : Oct 24, 2016 Fiscal Impact : No Dollar Amount : $6,019.19 Budgeted : No Budget Source : Board member discretionary budget. Recommended Action : Motion to approve Task Order #2-59 for Richbourg School CCTV Repair Public Content CCTV Repair. File Attachments Richbourg Task Order # 2-59.pdf (224 KB) Motion & Voting Motion to approve Task Order #2-59 for Richbourg School CCTV Repair Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 10. Information Technology Seat Management Contract Subject : 10.3 Task Order #2-60 for Riverside Elementary School, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : Oct 24, 2016 - Regular Meeting Type : Action Preferred Date : Oct 24, 2016 Absolute Date : Oct 24, 2016 Fiscal Impact : Yes Dollar Amount : $7,598.47 Budgeted : Yes Budget Source : Internal Funds Recommended Action : Motion to approve Task Order No. 2-60 for Riverside Elementary School in the amount of $7,598.47. Public Content Phone system repairs at Riverside 200 and 600 Wing Locations. File Attachments Riverside Task Order 2-60.pdf (236 KB) Motion & Voting Motion to approve Task Order No. 2-60 for Riverside Elementary School in the amount of $7,598.47. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Oct 24, 2016 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Oct 24, 2016 - Regular Meeting Type : Information Public Content The attached list of out-of-state student trip requests have been approved by the Superintendent. File Attachments 10-24-2016 Student Trip Requests.pdf (1,267 KB) 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Oct 24, 2016 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Board Members' Announcements/Request for Information Subject : 13.1 Board Members' Announcements/Request for Information Meeting :  Oct 24, 2016 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 15. Adjournment Subject : 15.1 Adjournment of the meeting by the Chairman Meeting : Oct 24, 2016 - Regular Meeting Type : 16. Public Notices Subject : 16.1 Notice of Student Disciplinary Hearing Meeting : Oct 24, 2016 - Regular Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARING The School Board of Okaloosa County will conduct a Student Disciplinary Hearing on October 24, 2016, beginning at 5:00 p.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected student. 16. Public Notices Subject : 16.2 Notice of Workshop Meeting : Oct 24, 2016 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the School District Administration Building, Fort Walton Beach, on October 20, 2016, beginning at 9:00 a.m. This meeting will be open to the press and public. 16. Public Notices Subject : 16.3 Public Notice Meeting : Oct 24, 2016 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.