Okaloosa County School Board — Workshop Meeting, May 9, 2013

Thursday, May 9, 2013 Workshop Meeting School District Administration Building Fort Walton Beach, Florida 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Invocation offered by Dewey Destin Meeting : May 9, 2013 - Workshop Meeting Type : Procedural 1. Opening of Meeting Subject : 1.2 Pledge of Allegiance led by Cindy Frakes Meeting : May 9, 2013 - Workshop Meeting Type : Procedural 1. Opening of Meeting Subject : 1.3 Call to Order by the Chairman Meeting : May 9, 2013 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : May 9, 2013 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda Public Content A board member may request an item be removed from the Consent Agenda for more information or moved to the Discussion Agenda to be voted on separately. Following any corrections, additions, or deletions, the Board will approve the Agenda. 3. Visitors Subject : 3.1 Recognition of Choctawhatchee High School Cheerleaders as the 2013 FHSAA Competitive Cheerleading Champions, presented by the Superintendent Meeting : May 9, 2013 - Workshop Meeting Type : Recognition Public Content Recognition of Choctawhatchee High School Cheerleaders as the 2013 Florida High School Athletic Association (FHSAA) Competitive Cheerleading Champions, presented by the Superintendent. Names of students and coaches are listed below. Students: Anna Ashley Eric Brelia Loren Burkett Kacey Childers Lydia Clark Dani Connelly Zach Given Anna Greene Makenzie Hanle Tiffany Larson Abigail LeMenager Rachel Loughney CJ McDonald Emily McGaughy Temple Nichols Areanne Orse Sydney Pattison Tori Pitchford Allison Plantz Storme Rynearson Peyton Schultz Emory Shelton Mark Thomas Walker Alexis Welch Shane Wright Rachelle Wyatt Monica Zaldivar Coach Hailey Looney Assistant Coach Kaitlyn Akos 3. Visitors Subject : 3.2 Recognition of Xavier Gibson as the State Champion in the 2013 FHSAA 139 Weight Class State Championship, presented by the Superintendent. Meeting : May 9, 2013 - Workshop Meeting Type : Recognition Public Content Recognition of Xavier Gibson as the State Champion in the 2013 FHSAA 139 Weight Class State Championship. 5. Personnel Appointments Subject : 5.1 Appointment of Principal, Northwood Elementary School, recommended by the Superintendent for approval. Meeting : May 9, 2013 - Workshop Meeting Type : Action Fiscal Impact : Yes Budgeted : Yes Budget Source : Northwood Elementary School budget Recommended Action : Motion to approve the appointment of Principal, Northwood Elementary School. 5. Personnel Appointments Subject : 5.2 Appointment of Principal, Shoal River Middle School, recommended by the Superintendent for approval. Meeting : May 9, 2013 - Workshop Meeting Type : Action Fiscal Impact : Yes Budgeted : Yes Budget Source : Shoal River Middle School budget Recommended Action : Motion to approve the appointment of Principal, Shoal River Middle School. 5. Personnel Appointments Subject : 5.3 Appointment of Principal, Riverside Elementary School, recommended by the Superintendent for approval. Meeting : May 9, 2013 - Workshop Meeting Type : Action Fiscal Impact : Yes Budgeted : Yes Budget Source : Riverside Elementary School budget Recommended Action : Motion to approve the appointment of Principal, Riverside Elmentary School. 5. Personnel Appointments Subject :  5.4 Appointment of Food Service Manager, Bob Sikes Elementary School, recommended by the Superintendent for approval. Meeting : May 9, 2013 - Workshop Meeting Type : Action Fiscal Impact : Yes Budgeted : Yes Budget Source : Food Service budget Recommended Action : Motion to approve the appointment of Food Service Manager, Bob Sikes Elementary School. 6. Committee and Staff Reports Subject : 6.1 In-County Travel paid for the period of April 4-24, 2013, presented by Rita R. Scallan, Chief Financial Officer Meeting : May 9, 2013 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of April 4-24, 2013, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Apr 4-24.pdf (22 KB) 6. Committee and Staff Reports Subject : 6.2 Out-of-County Travel paid for the period of April 4-24, presented by Rita R. Scallan, Chief Financial Officer Meeting : May 9, 2013 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of April 4-24, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Apr 4-24.pdf (16 KB) 6. Committee and Staff Reports Subject : 6.3 Quarterly Report for the First Quarter of 2013: Service Agreements for Law Enforcement Under the $5,000 Threshold, presented by Vince Windham, Program Director of Purchasing, and recommended by the Superintendent for approval. Meeting : May 9, 2013 - Workshop Meeting Type : Information Public Content This report covers the first quarter of 2013, January through March, for law enforcement service agreements entered into by the district or schools at a value less than $5,000. A copy of the spreadsheet is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments LAW ENFORCEMENT S.A.'S - JAN THRU MARCH, 2013.pdf (9 KB) 6. Committee and Staff Reports Subject : 6.4 Quarterly Report for the First Quarter of 2013: Service Agreements Under the $5,000 Threshold, presented by Vince Windham, Program Director  of Purchasing, and recommended by the Superintendent for approval. Meeting : May 9, 2013 - Workshop Meeting Type : Information Public Content This report covers the first quarter of 2013, January through March, for service agreements entered into by the district or schools at a value less than $5,000. A copy of the spreadsheet is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A.'S UNDER THRESHOLD AMT. JAN THRU MARCH, 2013.pdf (13 KB) 6. Committee and Staff Reports Subject : 6.5 Quarterly Report for the First Quarter of 2013: Short- Term Facility Use Contracts and Lease Agreements Under the $5,000 Threshold, presented by Vince Windham, Program Director of Purchasing, and recommended by the Superintendent for approval. Meeting : May 9, 2013 - Workshop Meeting Type : Information Public Content This report covers the first quarter of 2013, January through March, for short-term facility use contracts and lease agreements entered into by the district or schools at a value less than $5,000. A copy of the spreadsheet is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments CONTRACT-LEASES LESS THAN $5000 JAN 2013 THRU MAR 2013.xls (103 KB) 6. Committee and Staff Reports Subject : 6.6 Update on the end-of- course exam process for the 2012-2013 school year, presented by Marcus Chambers, Assistant Superintendent of Curriculum. Meeting : May 9, 2013 - Workshop Meeting Type : Information Public Content At the request of the Board, the Office of Curriculum and Instruction is providing an update on the end-of-course exam process that has taken place during the 2012-2013 school year. File Attachments End of Course Exam Process 2013.pptx (261 KB) 7. Consent Agenda Subject : 7.1 Approval of Consent Agenda Meeting : May 9, 2013 - Workshop Meeting Type : Action (Consent) Preferred Date : May 13, 2013 Absolute Date : May 13, 2013 Recommended Action : Motion to approve the Consent Agenda and all the of the Consent Agenda items as recommended by the Superintendent. Public Content Following any corrections, additions, or deletions, the Board will approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent for approval. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Regular Meeting of April 22, 2013, as recommended by the Superintendent for approval. Meeting : May 9, 2013 - Workshop Meeting Type : Action (Consent), Minutes Preferred Date : May 13, 2013 Absolute Date : May 13, 2013 Recommended Action : Motion to approve the Minutes of the Regular Meeting of April 22, 2013. Public Content The minutes, with any changes recommended by Board Members, must be approved by the Board. File Attachments 4-22-2013 Meeting DRAFT.pdf (38 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 7. Consent Agenda Subject : 7.3 Appropriation of District 4 School Board Member Capital Outlay Funds to Walker Elementary School for cafeteria tables in the amount of $9,988.47, presented by Cathy Thigpen and recommended by the Superintendent for approval. Meeting : May 9, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,988.47 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Walker Elementary School for cafeteria tables in the amount of $9,988.47 Public Content District 4 School Board Member Capital Outlay Funds are being appropriated to Walker Elementary School in the amount of $9,988.47 for the purchase of cafeteria tables. File Attachments Shiffler Equipment Sales Inc.pdf (41 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 7. Consent Agenda Subject : 7.4 Appropriation of District 4 School Board Member Capital Outlay Funds to Bob Sikes Elementary School for the installation of a computer lab in the amount of $9,250.00, presented by Cathy Thigpen and recommended by the Superintendent for approval. Meeting : May 9, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,250.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Bob Sikes School for the installation of a computer lab in the amount of $9,250.00. Public Content District 4 School Board Member Capital Outlay Funds in the amount of $9,250.00 will be appropriated to Bob Sikes Elementary School for the installation of a computer lab. File Attachments L3 Task Order for Bob Sikes ES.pdf (41 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 7. Consent Agenda Subject : 7.5 Appropriation of District 5 School Board Member Capital Outlay Funds to Bluewater Elementary School for painting and maintenance of facilities in the amount of $20,411.75, presented by Melissa Thrush and recommended by the Superintendent for approval. Meeting : May 9, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $20,411.75 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Bluewater  Elementary School for painting and maintenance of facilities in the amount of $20,411.75. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Bluewater Elementary School for painting and maintenance of facilities. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 7. Consent Agenda Subject : 7.6 Request to advertise a public hearing for the proposed Revision of School Board Policy 4-32 (E) Suspension and expulsion of a student charged with a felony on property other than public school property, presented by Lois Handzo and recommended by the Superintendent for approval. Meeting : May 9, 2013 - Workshop Meeting Type : Action (Consent) Preferred Date : May 13, 2013 Absolute Date : May 13, 2013 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the request to advertise a public hearing for revision of School Board Policy 4-32 (E) Suspension  and expulsion of a student charged with a felony on property other than public school property. Public Content This action adds additional language to School Board Policy 4-32 (E) changing the terms of suspension to include immediate enrollment into an alternative educational program for a student who has been charged with a felony which occurred on property other than public school property if an administrative hearing at the school results in a decision that allowing the student to continue to attend the home school would have an adverse impact on the educational program. Subsequently, if the student's charge is reduced to a misdemeanor, dismissed or adjudicated not guilty by the court, consideration may be made for the student to return to his/her home school. File Attachments Policy 4-32(E) - Redlined Revision.pdf (99 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 7. Consent Agenda Subject : 7.7 Request to advertise a public hearing for adoption of proposed new School Board Policy 4-32(F) Alternative Placement, presented by Lois Handzo, Director of Student Services, and recommended by the Superintendent for approval. Meeting : May 9, 2013 - Workshop Meeting Type : Action (Consent) Preferred Date : May 13, 2013 Absolute Date : May 13, 2013 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the request to advertise a public hearing for adoption of proposed new School Board Policy 4-32(F) Alternative Placement. Public Content This additional policy states that a middle or high school student who has committed either a serious violation and/or frequent violations of the Student Code of Conduct may be referred to one of the school district's alternative schools by the school principal or designee or designee of the Superintendent for a period of no longer than the current semester and one additional semester. These students shall not be permitted on School Board property or be allowed to participate in school events or activities. Additionally, students placed in an alternative school for disciplinary reasons will be placed on a School District Behavior Contract that will remain in effect through one semester after the student returns to his/her home school. File Attachments School Board Policy 4-32F Alternative Placement Proposal.pdf (219 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 7. Consent Agenda Subject : 7.8 Approval of Resolution 13-01 for the Surplus and Disposal of the former Ocean City Elementary School Site at 720 Essex Road in Ocean City, Florida presented by Dr. Bill Smith, Director of Facilities,  and recommended by the Superintendent for approval. Meeting : May 9, 2013 - Workshop Meeting Type : Action (Consent) Preferred Date : May 13, 2013 Absolute Date : May 13, 2013 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Resolution 13-01 for the Surplus and Disposal of the former Ocean City Elementary School Site at 720 Essex Road in Ocean City, Florida. Public Content Approval of Resolution 13-01 for the Surplus and Disposal of Okaloosa County School Board Property located at 720 Essex Road, Ocean City, Florida as described in Exhibit "A" of the Resolution presented by Dr. Bill Smith and recommended by the Superintendent for approval. Spot Survey 5, Version 2 which has been approved by the Florida Department of Education as required (May 3, 2013, see attached). File Attachments Survey 5, Version 2 Ocean City Elementary.pdf (96 KB) Surplus Property Resolution 13-01 Ocean City Elem site property surplus & disposal(2).pdf (41 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 7. Consent Agenda Subject : 7.9 Invoices for Payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 9, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Invoices for Payment. Public Content As required by SBE Rule 6A - 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 5-13-13.pdf (9 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 7. Consent Agenda Subject : 7.10 Payroll Warrant Register for the Month of March 2013, and Accounts Payable Warrant Register for the period of March - April 2013, totaling $22,704,017.55; and Bank Transfers for the period of March - April 2013, totaling $120,935,419.10, presented by Rita R. Scallan, Chief  Financial Officer, and recommended by the Superintendent for approval. Meeting : May 9, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $22,704,017.55 and Bank Transfers in the amount of $120,935,419.10. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register for the Month of March 2013, and Accounts Payable Warrant Register for the period of March - April 2013, totaling $22,704,017.55; and Bank Transfers for the period of March - April 2013, totaling $120,935,419.10, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments MIS 3478 - Warrant Register - April 2013.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 7. Consent Agenda Subject : 7.11 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 9, 2013 - Workshop Meeting Type : Action (Consent) Preferred Date : May 13, 2013 Fiscal Impact : Yes Dollar Amount : $33,300.67 Recommended Action : Motion to approve School Donations as presented. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donors specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel to state competitions, Culinary Programs, Leadership projects, Softball Programs and classroom supplies. File Attachments May 13, 2013 - Donations.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 7. Consent Agenda Subject : 7.12 Motor Vehicle Lease for Disaster Transportation Services between the School Board of Okaloosa County and Okaloosa County Board of County Commissioners, presented by Jay McInnis, Program Director of Transportation, and recommended by the Superintendent for approval. Meeting : May 9, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the Motor Vehicle Lease for Disaster Transportation between Okaloosa County School Board and Okaloosa County Board of County Commissioners Public Content This Motor Vehicle Lease for Disaster Transportation Services provides the terms and conditions for Okaloosa County Board of County Commissioners to lease a motor vehicle during times of disaster when Lessee's facilities must be vacated. Lease is for up to one hundred and twelve (112) motor vehicles, vehicles shall consist of a combination of sixty-five (65) passenger school buses and forty-seven (47) passenger buses equipped with a wheelchair lift, to be selected by the School District's Transportation Program Director or designee. Okaloosa County Board of County Commissioners will pay $70.00 per day for the vehicle for each day vehicle is in their possession plus $1.35 per mile for all mileage that the vehicle is driven from the point of delivery to the return site. This lease will commence on July 1, 2013 and end on June 30, 2014. File Attachments Okaloosa County Bord of County Commissioners Apr 19, 2013 (1).pdf (1,090 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 7. Consent Agenda Subject : 7.13 Shelter Agency Agreement between the School Board of Okaloosa County and the American Red Cross of Northwest Florida, presented by Kaye McKinley, Deputy Superintendent, and recommended by the Superintendent for approval. Meeting : May 9, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Shelter Agency Agreement between the School Board of Okaloosa County and the American Red Cross of Northwest Florida. Public Content The American Red Cross provides disaster relief activities to include temporary refuge for disaster victims. This agreement is between the Red Cross and the Okaloosa County School Board so the Red Cross can use the facilities listed as emergency shelters during a disaster. File Attachments ARC Shelter Agreement.pdf (1,343 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 7. Consent Agenda Subject : 7.14 School Volunteer Lists, presented by Kaye McKinley, Deputy Superintendent, and  recommended by the Superintendent for approval. Meeting : May 9, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the School Volunteer Lists as presented Public Content New lists of school volunteers presented for Board approval. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 7. Consent Agenda Subject : 7.15 Contract for Services between the School Board of Okaloosa County and Carlton Palms Educational Center, Inc., presented by Melody Sommer, Program Director of Exceptional Student Education, and recommended by the Superintendent for approval. Meeting : May 9, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,940.00 Budgeted : Yes Budget Source : IDEA Federal Grant Recommended Action : Motion to approve the Contract for Services between the School Board of Okaloosa County and Carlton Palms Educational Center, Inc. Public Content This agreement provides educational services for the named student from 5/1/13 through 6/30/13. According to State Board Rule 6A-6.0361(1)(a): Each school district shall provide special education and related services to an exceptional student with a disability through a contractual agreement with an approved nonpublic school or community facility for the provision of the educational component of a residential placement for an exceptional student with a disability when such a placement is made by another public agency for the primary purpose of addressing residential or other non-educational needs in accordance with subsec tions (3) and (4) of Section 1003.57, F.S. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 7. Consent Agenda Subject : 7.16 Cooperative Agreement Between The School Board of Okaloosa County and Okaloosa County Comprehensive Head Start, presented by Joan Pickard, Title I Specialist and recommended by the Superintendent for approval. Meeting :  May 9, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the Cooperative Agreement between The School Board of Okaloosa County and Okaloosa County Comprehensive Head Start. Public Content The agreement with Head Start and Title I, is to meet the requirement in section 1120B(b) of the Elementary and Secondary Education Act Legislation for Title I Part A which is included in the agreement. The premise of the requirement is that Title I should assist preK centers in their efforts to develop the children's skills so they will be successful in their future education. The requirement covers two main areas; establishing channels of communication and joint training efforts. File Attachments Cooperative Agreement for Okaloosa Head Start (2).pdf (139 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 7. Consent Agenda Subject : 7.17 Community Education: F.I.R.S.T Robotics Summer Camp, presented by Al Gardner, CHOICE High School and Technical Center Principal, and recommended by the Superintendent for approval. Meeting : May 9, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the Community Education: F.I.R.S.T Robotics Summer Camp at Shoal River Middle School. Public Content Shoal River Middle School proposes to offer F.I.R.S.T ROBOTICS summer camp through Community Education during July 8th thru July 18th and July 29th thru August 8th, 2013 at Shoal River Middle School. The school district requests that schools participate in the FIRST LEGO League and through this course it will allow our area to participate at a higher level at competitions locally, regionally and in the state competition. Community Education is a fee- based program. The instructor(s) are FLL coaches during the robotic season and are school board employees who are qualified to teach a robotics camp. The employees will be paid from the collected class fees of $150. In order to support this summer program, Community Education proposes that the school receive 80% of the collected fees to pay for materials needed to run the summer program to include LEGO kits, supplies and instructor fees and Community Education will receive 20% to cover administrative costs. Each robotics education session will be thirty-two (32) hours. The class will include 12 hours of learning and building simple machines and mechanisms such as levers, pulleys, pumps and valves. Then each child will spend twenty hours building and programming the NXT robots to complete certain missions. As part of the class instruction, the student will become involved in "real life" competition atmosphere while being incased in standards-based STEM CONCEPTS and in team building skills. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 7. Consent Agenda Subject : 7.18 Community Education: Summer Driver's Education Program presented by Al Gardner, CHOICE High School  and Technical Center Principal, and recommended by the Superintendent for approval. Meeting : May 9, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the Coummunity Education: Summer Driver's Education Program at participating high schools. Public Content Community Education proposes to offer the summer driver's education program at participating high schools. Community Education is a fee-based program. The instructors will be paid from the collected class fees. In order to support this traditional school program, Community Education proposes that the instructor receive 95% of the collected fees and Community Education will receive 5% of the collected class fees to pay for administrative costs. The Driver's Education class will be forty-five (45) hours. The class will include thirty (30) hours of classroom instruction and fifteen (15) hours of driving experience. As a part of the classroom instruction, the student will complete the Drug Alcohol Traffic Education (DATE) program. After successful completion of the class, students will receive a Driver Education Certificate. The $150.00 fee for the driver's education class will be composed of a $125.00 class fee for instruction and a materials fee of $25.00 for fuel costs and the lease/rental fees of the driver's education cars. The student will not receive high school credit for this class. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 7. Consent Agenda Subject : 7.19 CHOICE Technical Center LPN Summer 2013 Calendar, presented by Al Gardner, CHOICE High School  and Technical Center Principal, and recommended by the Superintendent for approval. Meeting : May 9, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Already included in the CHOICE Technical Center budget for current school year at no additional cost to the district. Recommended Action : Motion to approve the CHOICE Technical Center LPN Summer 2013 Calendar for adult LPN students. Public Content CHOICE Technical Center requests approval for the LPN Department to teach summer school (adult LPN students) for the following dates: June 7th Friday June 10-June 14 Monday - Friday June 17- June 21 Monday - Friday June 24 -June 28 Monday-Friday July 1 - July 3 Monday- Wednesday July 8 - July 9 Monday -Tuesday (teacher work days from June 6th & 9th)  This allows for a seamless rotation of our LPN classes with our Sr. class graduating July 3 and the other two classes to resume in August. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 7. Consent Agenda Subject : 7.20 Contract Extension Agreement between the School Board of Okaloosa County & Project Lead the Way Inc., presented by Patti Bonezzi, Program Director of Career & Technical Education, and recommended by the Superintendent for approval. Meeting : May 9, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,000.00 Budgeted : Yes Budget Source : Carl D. Perkins Secondary Grant Recommended Action : Motion to approve the Contract Extension Agreement between the School Board Of Okaloosa County and Project Lead The Way, Inc. Public Content This is a Service Agreement extension which will provide and expand Curriculum and Training for the Bio-Medical Program at Fort Walton Beach High School for the 2013-14 School Year. This contract ensures that instructor training and curriculum for year 4 of the program will be available. Annual Fee is $2,000 which will be funded by the Secondary Perkins Grant. File Attachments Okaloosa proj lead the way SDA_1118091.pdf (103 KB) CONTRACT EXTENSION AGREEMENT PLTW 2013 14.pdf (134 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 7. Consent Agenda Subject : 7.21 Carl D. Perkins Post Secondary Entitlement Grant 2013-14 presented by Patti Bonezzi, Program Director of Career & Technical Education, and recommended by the Superintendent for Approval Meeting : May 9, 2013 - Workshop Meeting Type : Action (Consent) Preferred Date : May 13, 2013 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Carl D. Perkins Post Secondary Entitlement Grant in the amount of $68,239 for the school year 2013-2014. Public Content The Carl D. Perkins Post-Secondary Entitlement Grant is utilized each year to fund adult career and technical education courses at CHOICE High School & Technical Center. It allows purchases that directly affect the curriculum of each program. With it, equipment purchases, supplies, software, and computer hardware are purchased to serve the adult student population in order to obtain employment with the skills learned and applied in the classroom. It is requested that a motion to approve this entitlement grant in the amount of $68,239 be granted. File Attachments Grant Entitlement Executive Summary 2014 Post Secondary.pdf (152 KB) Final Copy Postsecondary Perkins 2013-14.pdf (1,721 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 7. Consent Agenda Subject : 7.22 Carl D. Perkins Secondary Entitlement Grant 2013-14 presented by Patti Bonezzi, Program Director of Career and Technical Education, and recommended by the Superintendent for Approval Meeting : May 9, 2013 - Workshop Meeting Type : Action (Consent) Preferred Date : May 13, 2013 Absolute Date : May 28, 2013 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Carl D. Perkins Secondary (High School/Middle School) Entitlement Grant in the amount of $208,040, for the school year 2013-2014. Public Content The Carl D Perkins Secondary Entitlement Grant is utilized each year to fund High School and Middle School Career and Technical Education courses throughout the district. Each CTE instructor is sent a form on which he/she can indicate the needs for the curriculum and is asked to prioritize that list. Each form is returned to the CTE - CHOICE office and is reviewed and considered when the grant is written. Equipment purchases, supplies, software, and computer hardware is purchased once the grant is funded to maximize the students' experience in the classroom and to prepare each student to earn valuable industry certifications and or college credit. It was noted during the March 27th Adult Education Funding Opportunities Conference Call, Gloria Spradley Brown, Bureau Chief of Grants Administration and Compliance stated that sequestration has been factored into the development of the 2013-14 allocations, but is also subject to change. It is requested that a motion to approve this entitlement grant in the amount of $208,040 be granted. File Attachments Grant Entitlement Executive Summary 2014 SECONDARY.pdf (152 KB) Final Copy Secondary Perkins 2013-14 (Repaired).pdf (1,696 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 7. Consent Agenda Subject : 7.23 Agreement of Clinical and Field-Based Experiences between the School Board of Okaloosa County and Spring Hill College, presented by Christy McInnis, Program Director of Teacher Evaluation/Certification, and recommended by the Superintendent for approval. Meeting : May 9, 2013 - Workshop Meeting Type : Action (Consent) Preferred Date : May 13, 2013 Fiscal Impact : No Recommended Action : Motion to approve the Superintendent's recommendation to approve the Agreement of Clinical and Field-Based Experiences between the School Board of Okaloosa County and Spring Hill College for the placement of practicum and student teachers. Public Content Attached is the Agreement of Clinical and Field-Based Experiences between the School Board of Okaloosa County and Spring Hill College for the placement of practicum and student teachers. It is the recommendation of the Superintendent that the agreement be approved. File Attachments Spring Hill College Agreement.pdf (196 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 7. Consent Agenda Subject : 7.24 Personnel Recommendations, presented by Mike Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : May 9, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Personnel Recommendations as presented. Public Content The purpose of this item is to show who has been hired or transferred in the instructional and educational support positions. File Attachments Ed Support Recommendations.pdf (113 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 7. Consent Agenda Subject : 7.25 Employment Separations, presented by Mike Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : May 9, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the employment separations as presented. Public Content These are employees who no longer work for the Okaloosa County School District. File Attachments EmployeeSeparations for 05-13-2013.pdf (40 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 7. Consent Agenda Subject : 7.26 Employee Suspensions, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : May 9, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the suspension of employees as presented. Public Content Suspension of employee 7900 Suspension of employee 4973 Suspension of employee 4992 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 7. Consent Agenda Subject : 7.27 Leave Without Pay, presented by Mike Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : May 9, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay as presented. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 7. Consent Agenda Subject : 7.28 Reinstatement of sick leave due to line-of-duty illness/injury/medical examination, presented by Mike Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : May 9, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement of sick leave due to line-of-duty illness/ injury/medical examination as presented. Public Content The purpose of this item is to reinstate sick leave to employees who became ill or injured while at work due to their line-of-duty. Melissa Berry, Plew Elementary, 3.75 hours Shirley Caro, Food Service, 2.0 hours Kathy Combest, Crestview High School, 7.5 hours Kathryn Dewalt, Food Service, 2.0 hours Angela Duke, Southside Center, 5.0 hours Betty Gober, Food Service, .50 hours Mary Mullins, Lewis School, 30 hours Mary Wade, Food Service, 10 days Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 7. Consent Agenda Subject : 7.29 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent for Operations, and recommended by the Superintendent for approval. Meeting : May 9, 2013 - Workshop Meeting Type : Action (Consent) Preferred Date : May 13, 2013 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Attendance Waivers as presented. Public Content Attendance Waiver Approval - Allow students to attend a school outside their assigned zoned area. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 7. Consent Agenda Subject : 7.30 Renewal of RFQU 12- Q02 Construction Cost Engineering Consulting Services, presented by Vince Windham, Program Director of Purchasing, and recommended by the Superintendent for approval. Meeting : May 9, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project Varies Recommended Action : Motion to approve the renewal of RFQU 12-Q02 Construction Cost Engineering Consulting Services. Awarded vendor is Faithful & Gould, Inc. The contract period is May 29, 2013 through May 28, 2014. Public Content The purpose of this Request for Qualification is for the Consultant to provide complete professional support services for project management activities on an 'as needed' basis. Awarded vendor is Faithful & Gould, Inc. The one (1) year contact was approved by the School Board on May 29, 2012, with the option of being renewed for up to four (4) additional one (1) year periods. This is the first renewal and pricing for this period is based on Year 2, pursuant to the original contract. The contract period for Year 2 is May 29, 2013 through May 28, 2014. A copy of the original contract is attached. For additional information, please contact Bill Smith, Director, Facilities Planning at (850) 689-7158. File Attachments Faithful_Gould_Renewal_Response.pdf (475 KB) CONTRACT - FAITHFUL + GOULD, INC.pdf (168 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 7. Consent Agenda Subject : 7.31 Request for Bid (RFB): RFB 13-B04 Painting Services for Multiple Schools, presented by Vince Windham, Program Director of Purchasing, and recommended by the Superintendent for approval. Meeting : May 9, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $221,546.00 Budgeted : Yes Budget Source : General Funds and Capital Funds, Project 2909, School Maintenance and Project 0321, District-Wide Painting Recommended Action : Motion to approve the recommendation for award of RFB 13-B04 Painting Services for Multiple Schools. Multiple vendors were awarded, based on fixed pricing. The intent is for services to be performed for this project during the spring and summer months. Public Content The purpose of this bid is to provide exterior and interior painting services for multiple schools within the Okaloosa County School District. Multiple vendors were awarded, base on fixed pricing. The intent is for services to be performed for this project during the spring and summer months. A copy of the award tabulation is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance, (850) 689-7159. File Attachments RFB_13-B04.pdf (129 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 7. Consent Agenda Subject :  7.32 Request for Bid (RFB): RFB 13-B05 Lawn Care Services for Multiple Schools, presented by Vince Windham, Program Director of Purchasing, and recommended by the Superintendent for approval. Meeting : May 9, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $279,690.00 Budgeted : Yes Budget Source : General Funds, Project 0010, Grounds/Beautification Recommended Action : Motion to approve the recommendation for award of RFB 13-B05 Lawn Care Services for Multiple Schools, based on fixed pricing, to Gulf Coast Environmental Contractors, Inc. for a two (2) year period, July 1, 2013 through June 30, 2015. Public Content The purpose of this bid is to provide lawn care services for all schools within the Okaloosa County School District. Schools were grouped by zone and pricing per cut was based on 22 cuts per year, with exception to properties f/k/a Ocean City Elementary and W.E. Combs/New Heights, which were based on 18 cuts per year. The committee recommended the award of all zones/groups to a single contractor, Gulf Coast Environmental Contractors, Inc. The contract period is for two (2) years, July 1, 2013 through June 30, 2015. A copy of the tabulation and recommendation is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments TABULATION FOR RFB_13-B05.pdf (166 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 7. Consent Agenda Subject : 7.33 RFB 13-B06 Walk-In Freezer Purchase/Installation & Kitchen Equipment Renovation-Choctawhatchee High School, presented by Vince Windham, Program Director of Purchasing, and recommended by the Superintendent for approval. Meeting : May 9, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $45,702.00 Budgeted : Yes Budget Source : General Funds, project 3510, Sodexo Exclusions Recommended Action : Motion to approve the recommendation of award for RFB 13-B06 Walk-In Freezer Purchase/Installation & Kitchen Equipment Renovation-Choctawhatchee High School. The Committee recommends the award to Kitchen Equipment and Supply Company in the amount of $45,702.00. Public Content The purpose of this bid is to provide all labor, materials and equipment required for the procurement, delivery and installation of a new walk-in freezer and the renovation of the existing side-by-side walk-in freezer/cooler combination unit. The committee recommends the award to Kitchen Equipment and Supply Company in the amount of $45,702.00. A copy of the award tabulation and recommendation is attached. For additional information, please contact Richard D. Norris, Specialist, Food Service at (850) 301-3020. File Attachments RFB-13-B06_TAB.pdf (18 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 7. Consent Agenda Subject : 7.34 Invitation to Bid (ITB): ITB 13-B07 Pest Control Services-District Wide, presented by Vince Windham, Program Director of Purchasing, and recommended by the Superintendent for approval. Meeting : May 9, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $74,748.53 Budgeted : Yes Budget Source :  General Funds, Project 0010 Ground/Beautification Recommended Action : Motion to approve ITB 13-B07 Pest Control Services-District Wide. Awarded vendors are Southland Pest Service, Inc. and Cadenhead Services, Inc. This is a term contract based on fixed pricing for the contract period of five (5) years, July 1, 2013 through June 30, 2018. Public Content The purpose of this bid is to provide pest control services throughout the Okaloosa County School District on a monthly basis, with the exception of fire ant treatment, which is provided annually. The awarded vendors are Southland Pest Service, Inc. and Cadenhead Services, Inc. The contract is for a five (5) year period, beginning July 1, 2013 through June 30, 2018. The award tabulation is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments ITB_13-B07 PEST CONTROL.pdf (88 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 7. Consent Agenda Subject : 7.35 Exempted Purchase 6 A 1.012(11)(b) BrainPOP, presented by Vince Windham, Program Director of  Purchasing, and recommended by the Superintendent for approval. Meeting : May 9, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $25,449.61 Budgeted : Yes Budget Source : General Funds, Project 3009, Instructional Tech Software Recommended Action : Motion to approve Exempted Purchase 6 A 1.012(11)(b) BrainPOP for district-wide use in grades K-8. The contract term is 5/15/2013 through 5/15/2014. Public Content This purchase will allow unlimited access to BrainPOP Jr. for grades K-2, district-wide and unlimited access to BrainPOP for grades 3-8, district-wide. BrainPOP is a software program containing animated, curricular content that engages students, supports educators, and bolsters achievement, which can be used in both group and one-on-one settings. The contract period is 5/15/2013 through 5/15/2014. A copy of the quote is attached. For additional information, please contact Duscha Ross, Specialist, Instructional Technology at (850) 689-7160. File Attachments BrainPOP Quote.pdf (16 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 7. Consent Agenda Subject : 7.36 Exempted Purchase 6 A 1.012(11)(b) Blackboard, presented by Vince Windham, Program Director of Purchasing, and recommended by the Superintendent for approval. Meeting : May 9, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $42,900.00 Budgeted : Yes Budget Source : General Funds, Project 3009, Instructional Tech Software Recommended Action : Motion to approve Exempted Purchase 6 A 1.012(11)(b) Blackboard for district-wide use. The contract period is 7/1/2013 through 6/30/2014. Public Content This purchase will allow district-wide access to both students and teachers to use this web-based software to post documents that are available anytime and anywhere, Also, students can use this system to fully engage and interact with teachers. This system is used to extend the traditional classroom experience to students, as well as for teacher training and special programs, such as ESOL instructor training. The contract period is 7/1/2013 through 6/30/2014. A copy of the quote is attached. For additional information, please contact Duscha Ross, Specialist, Instructional Technology at (850) 689-7160. File Attachments Blackboard Quote.pdf (75 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 7. Consent Agenda Subject : 7.37 Service Agreement #13-97 between Literacy Links and The School Board of Okaloosa County on behalf of the Title 1 Department, presented by Vince Windham, Program Director of Purchasing, and recommended by the Superintendent for approval. Meeting : May 9, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $22,800.00 Budgeted : Yes Budget Source : Special Revenue, Project 3401, Title 1 Recommended Action : Motion to approve Service Agreement #13-97 between Literacy Links and The School Board of Okaloosa County on behalf of the Title 1 Department in the amount of $22,800.00. Public Content The provider shall provide the following Professional Development training: 1) focus on the small group differentiated reading model for struggling first graders; 2) guide teachers and assistants through the model and view video clips that demonstrate parts of the lesson; 3) review of previous assessments to establish individual groups within classrooms; 4) present a rotational schedule as a model for daily literacy instruction in whole group and small group; 5) present a plan for Interactive Read Alouds that will be discussed and modeled; 6) On-Site Development Follow Up and two (2) half days with the focused classrooms; 7) model a lesson for each group using the small group instructional model followed by debriefing with the teacher and assistant; 8) model an interactive read aloud with each class including a follow up writing component; 9) evaluate students having special learning issues and give recommendations to teachers. The total contract amount is not to exceed $22,800. All funds are being paid by the Title 1 Department, funded from Special Revenue, Project 3401, Title 1 and the term of this Agreement shall begin May 15, 2013 through June 30, 2013. A copy of the Agreement is attached. For additional information, please contact Janet Stein, Director, Elementary Education at (850) 833-3420 or Joan Pickard, Specialist, Title 1 at (850) 301-3008. File Attachments TITLE I - SA# 13-97 LITERACY LINKS.pdf (45 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 7. Consent Agenda Subject : 7.38 Exempted Purchase 6 A 1.012(11)(b) Pitsco Education Curriculum Solutions, presented by Vince Windham, Program Director of Purchasing, and recommended by the Superintendent for approval. Meeting : May 9, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $22,844.93 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve Exempted Purchase 6 A 1.012(11)(b) Pitsco Education Curriculum Solutions, which includes Dell PowerEdge T310 Windows 2008 Server System Package,  Synergy Management Software Package, Lab Enablement Package, Professional Development, Curriculum/Additional Equipment/Consumable Kits. This purchase is for Meigs Middle School. Public Content The purpose of this purchase is to provide curriculum necessary for a new STEMM Program. The Pitsco Education Curriculum Solutions includes the following components: 1)Pitsco/Dell PowerEdge T310 Windows 2008 Server System Package; 2) Synergy Management Software Package (Media & server license for one (1) lab), used by the facilitator to schedule students into curriculum content and manage their grades. It also delivers content to students like images, graphic, video and audio based instruction. All handled by a centralized server; 3) Lab Enablement Package: a) Investigating Careers, career module curriculum software installed on the server for use by students on the laptops; 4) Professional Development, on-site training workshop; 5) Curriculum/Additional Equipment/Consumable Kits, includes equipment and supplies for the facilitator to use in the classroom (e.g. student portfolios, worksheets, books, message board). The attached quote details the purchase. For additional information, please contact Lee Hale, Principal, Meigs Middle School at (850) 833-4301. File Attachments PITSCO-MEIGS QUOTE.pdf (57 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 7. Consent Agenda Subject : 7.39 Non-Exclusive Parking Lot License Agreement between the School Board of Okaloosa County and Beachside Ministries, Inc., d/ b/a Beachside Community Church, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : May 9, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Non- Exclusive Parking Lot License Agreement between the School Board of Okaloosa County and Beachside Ministries, Inc., d/b/a Beachside Community Church. Public Content Approval is requested for the Non-Exclusive Parking Lot License Agreement between the School Board of Okaloosa County and Beachside Community Church for the use of the parking area located in front of Etheridge Stadium at Choctawhatchee High School. File Attachments Parking Lot License Agreement.pdf (22 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 8. Discussion Agenda Subject : 8.1 Exempted Purchase 6A 1.012(11)(b) Pitsco Education Curriculum Solutions, presented by Vince Windham, Program Director of Purchasing and recommended by the Superintendent for approval. Meeting : May 9, 2013 - Workshop Meeting Type : Action, Discussion Fiscal Impact : Yes Dollar Amount : $47,642.85 Budgeted : Yes Budget Source : General Funds, Project 3422, Secondary Ed (Carl Perkins) Recommended Action : Motion to remove from the table the Exempted Purchase 6 A 1.012(11)(b) Pitsco Education Curriculum Soulutions. Motion to approve Exempted Purchase 6 A 1.012(11)(b) Pitsco Education Curriculum Soulutions, which includes Synergy Management Software Package, Lab Enablement Package, Professional Development and Curriculum/Additional  Equipment/Consumable Kits. This purchase is for use at Davidson and Shoal River Middle Schools. Public Content This item was tabled during the Regular Meeting of April 22, 2013. The purpose of this purchase is to provide Davidson and Shoal River Middle Schools with the curriculum necessary for a new STEMM program, which will be further implemented in all Middle Schools throughout the District later this year. The Pitsco Education Curriculum Solutions includes the following components: 1) Synergy Management Software Package (media & server license for one (1) lab), used by the facilitator to schedule students into curriculum content and manage their grades. It also delivers content to students like images, graphics, video and audio based instruction. All handled by a centralized server; 2) Lab Enablement Package: a) Investigating Careers, career module curriculum software installed on the server for use by students on the laptops; b) Money Management, curriculum software installed on the server for use by students on the laptops; 3) Professional Development, on-site training workshop; 4) Curriculum/Additional Equipment/Consumable Kit, includes equipment and supplies for the facilitator to use in the classroom (e.g., student portfolios, worksheets, books, message board). The attached quote details the purchase. For additional information, please contact Patti Bonezzi, Director, Choice & CTE at (850) 833-5876. File Attachments PITSCO QUOTE.pdf (110 KB) 12. Attorney's Business Subject : 12.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : May 9, 2013 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 13. Superintendent's Business Subject : 13.1 Out-of-State Student Trips, presented by the Superintendent Meeting : May 9, 2013 - Workshop Meeting Type : Information Public Content Attached is a list of out-of-state student trip requests submitted by the schools and approved by the Superintendent. File Attachments 5-13-2013 Student Trips.pdf (2,108 KB) 13. Superintendent's Business Subject : 13.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : May 9, 2013 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 14. Board Members' Announcements/Request for Information Subject : 14.1 Board Members' Announcements/Request for Information Meeting : May 9, 2013 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Notices Subject : 16.1 Notice of Workshop Meeting : May 9, 2013 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Fort Walton Beach Administration Building on May 9, 2013, beginning at 9:00 a.m. This meeting will be open to the press and public. 16. Public Notices Subject : 16.2 Public Notice Meeting : May 9, 2013 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110. 16. Public Notices Subject : 16.3 Notice of Student Disciplinary Hearing Meeting : May 9, 2013 - Workshop Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARING The School Board of Okaloosa County will conduct a Student Disciplinary Hearing on May 9, 2013, beginning at 8:30 a.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected student.