Okaloosa County School Board — Workshop Meeting, January 23, 2020

Thursday, January 23, 2020 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Jan 23, 2020 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jan 23, 2020 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Consent Agenda: Added as emergency items so that qualifying students can receive speech services prior to the February 7th FTE count: Item 8.21Tag-On Bid Purchase Over $25,000: Cobb Pediatric Speech Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval; Item 8.22 Tag-On Bid Purchase Over $25,000: Soliant Health, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Construction Program/Owner’s Representative’s Business: Program #6, Task Order #1 - GMP for the Roofing Project at Niceville High School 500 Building and Gymnasium has been revised to: Program #6, Task Order #1 - GMP for the Roofing Project at Niceville High School 500 Building, Gymnasium, and the Kitchen/Dining behind Gymnasium, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. 3. Recognitions Subject : 3.1 Recognition of Tom Latenser, Music Teacher, Shalimar Elementary School, selected as local VFW Post 7674 Teacher of the Year and nominated by the District VFW for the Smart/Maher National Citizenship Education Teacher award, presented by the Superintendent Meeting : Jan 23, 2020 - Workshop Meeting Type : Recognition Public Content Every year the VFW recognizes teachers for their outstanding commitment to teaching Americanism and patriotism to their students. Mr. Tom Latenser, Shalimar’s music teacher, was nominated and won the local posts’ VFW Teacher of the Year. He was then nominated for teacher of the year for the district VFW and was selected as the Smart/Maher VFW National Citizenship Education Teacher winner for the district and will be recognized in Pensacola at the district meeting on Saturday, Feb. 8th. The VFW highly supports the education of America’s youth. This award highlights teachers promoting patriotism in the schools. Tom was himself a veteran, serving 12 years with the United States Air Force Band. His patriotic Veterans’ program highlights patriotism and the meaning of our veterans each year and includes performances at the AF Armament Museum. Tom was nominated and now moves on to the state level. 5. Administrative Personnel Appointments Subject : 5.1 Appointment of Assistant Principal II, Destin Elementary School, recommended by the Superintendent for approval. Meeting : Jan 23, 2020 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Destin Elementary School, Assistant Principal II. 6. Public Comment Subject : 6.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Jan 23, 2020 - Workshop Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of December 12, 2019 – January 8, 2020, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jan 23, 2020 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of December 12, 2019 – January 8, 2020, presented by Rita R. Scallan, Chief Financial Officer File Attachments In County Travel Dec 12 - Jan 8.pdf (134 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of December 12, 2019 – January 8, 2020, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jan 23, 2020 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of December 12, 2019 – January 8, 2020, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Dec 12 - Jan 8.pdf (121 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 Quarterly Report: Service Agreements Under the $5,000 Threshold of Internal and Budgetary Funds, presented by Vince Windham, Program Director, Purchasing Meeting : Jan 23, 2020 - Workshop Meeting Type : Information Public Content This report contains information regarding Service Agreements entered into by district schools at a value less than the $5,000 threshold for Internal and Budgetary Funds for the fourth quarter of 2019, October through December. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. s UNDER THRESHOLD- OCT. THRU DEC. 2019.pdf (13 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.4 Quarterly Report: Service Agreements for Law Enforcement, presented by Vince Windham, Program Director, Purchasing Meeting : Jan 23, 2020 - Workshop Meeting Type : Information Public Content This report contains information regarding Service Agreements for Law Enforcement entered into by district schools at a value up to $5,000 for the fourth quarter of 2019, October through December. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. LE TOTALS OCT THRU DEC 2019-2020 SCHOOL YEAR.PDF (15 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.5 Quarterly Report: Short Term Facility Use Contracts and Lease Agreements Under the $5,000 Threshold, presented by Vince Windham, Program Director, Purchasing Meeting : Jan 23, 2020 - Workshop Meeting Type : Information Public Content This report contains information regarding Short Term Facility Use Contracts and Lease Agreements entered into by district or schools at a value less than $5,000 for the fourth quarter of 2019, October through December. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments CONTRACT LEASES - OCT-DEC 2019.pdf (36 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Jan 23, 2020 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Student Disciplinary Hearing of January 9, 2020; Workshop Meeting of January 9, 2020; Minutes of Regular Meeting of January 13, 2020, recommended by the Superintendent for approval. Meeting : Jan 23, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 27, 2020 Absolute Date : Jan 27, 2020 Recommended Action : Motion to approve the Minutes of the Student Disciplinary Hearing of January 9, 2020; Workshop Meeting of January 9, 2020; Minutes of Regular Meeting of January 13, 2020. File Attachments 1-9-2020 Workshop - DRAFT.pdf (249 KB) 1-13-2020 Meeting - DRAFT.pdf (257 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Appropriation of District 5 School Board Member Capital Outlay Funds to Lewis School for conference room update in the amount of $3,138.15, presented by Diane Kelley and recommended by the Superintendent for approval. Meeting : Jan 23, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 27, 2020 Absolute Date : Jan 27, 2020 Fiscal Impact : Yes Dollar Amount : $3,138.15 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Lewis School for conference room update in the amount of $3,138.15. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Lewis School for conference room update in the amount of $3,138.15. File Attachments Lewis school conference table 12.19.pdf (132 KB) Lewis School - 2020 Conference Room Flooring.pdf (271 KB) Lewis School - Amazon.com_ OFM Essentials Chair (ESS-6000).pdf (164 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Appropriation of District 1 School Board Member Capital Outlay Funds to Choctawhatchee High School for Chromebooks and a Chromebook cart in the amount of $10,277.20, presented by Lamar White and  recommended by the Superintendent for approval. Meeting : Jan 23, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 27, 2020 Absolute Date : Jan 27, 2020 Fiscal Impact : Yes Dollar Amount : $10,277.20 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Choctawhatchee High School for Chromebooks and a Chromebook cart in the amount of $10,277.20. Public Content Appropriation of District 1 School Board Member Capital Outlay Funds to Choctawhatchee High School for Chromebooks and a Chromebook cart in the amount of $10,277.20. File Attachments Choctaw Quote - Chromebook Cart.pdf (133 KB) Choctaw Chromebook Quote.pdf (348 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Appropriation of District 5 School Board Member Capital Outlay Funds to Choctawhatchee High School for Chromebooks and a Chromebook cart in the amount of $10,277.20, presented by Diane Kelley and recommended by the Superintendent for approval. Meeting : Jan 23, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 27, 2020 Absolute Date : Jan 27, 2020 Fiscal Impact : Yes Dollar Amount : $10,277.20 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Choctawhatchee High School for Chromebooks and a Chromebook cart in the amount of $10,277.20. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Choctawhatchee High School for Chromebooks and a Chromebook cart in the amount of $10,277.20. File Attachments Choctaw Chromebook Quote.pdf (348 KB) Choctaw Quote - Chromebook Cart.pdf (133 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Appropriation of District 5 School Board Member Capital Outlay Funds to Lewis School for front office carpeting in the amount of $5,922.45, presented by Diane Kelley and recommended by the Superintendent for approval. Meeting : Jan 23, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 27, 2020 Absolute Date : Jan 27, 2020 Fiscal Impact : Yes Dollar Amount : $5,922.45 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Lewis School for front office carpeting in the amount of $5,922.45 Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Lewis School for front office carpeting in the amount of $5,922.45. File Attachments Lewis - Carpet Front Office.pdf (270 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 Request to advertise a Public Hearing for a revised job description for Social Worker, presented by Lindsay Maxey, Program Director, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 23, 2020 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the request to advertise a Public Hearing for a revised job description for Social Worker. Public Content A Public Hearing will be advertised to receive input and consider approval on the proposed revised job description for Social Worker. For additional information, please contact Lindsay Maxey, 850-833-5814. File Attachments Social Worker.pdf (272 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Request to advertise a Public Hearing for a revised job description for Mental Health Counselor, presented by Lindsay Maxey, Program Director, Human Resources, and recommended for approval by the Superintendent. Meeting : Jan 23, 2020 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the request to advertise a Public Hearing for adoption of a revised job description for Mental Health Counselor. Public Content A Public Hearing will be advertised to receive input and consider approval on the proposed revised job description for Mental Health Counselor. For additional information, please contact Lindsay Maxey, 850-833-5814. File Attachments Mental Health Counselor (Final).pdf (163 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Budget Amendment #4 - Fiscal Year 2019-2020 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 23, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 27, 2020 Absolute Date : Jan 27, 2020 Fiscal Impact : Yes Dollar Amount : $366,460.56 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #4 - Fiscal Year 2019- 2020 Public Content On September 9, 2019, the School Board adopted the budget for fiscal year 2019-2020. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of December 2019: General Fund $101,199.72 Debt Service Funds 0.00 Capital Projects Funds 12,404.54 Other Special Revenue Funds - Federal 242,792.40 Other Special Revenue Funds - Food Service 10,063.90 Total - All Funds $366,460.56 File Attachments !BA 04 - Dec 2019.pdf (1,460 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Monthly Financial Statement for December 2019 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 23, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 27, 2020 Absolute Date : Jan 27, 2020 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for December 2019 Public Content The financial statement for the month ending December 31, 2019, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financials - 2019-12-31.pdf (727 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 23, 2020 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 1-27-20.pdf (122 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 23, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $25,123.17 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2020-01-27.pdf (438 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Payroll Warrant Register and Accounts Payable Warrant Register for December 2019, totaling $36,198,727.24; and Bank Transfers for December 2019, totaling $5,130,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 23, 2020 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $36,198,727.24 and Bank Transfers in the amount of $5,130,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for December 2019, totaling $36,198,727.24; and Bank Transfers for December 2019, totaling $5,130,000.00. File Attachments 06 - MIS 3478 - Warrant Register - December 2019.pdf (547 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Multi-Year Contract with FSSolutions, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 23, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the contract with FSSolutions to provide State of Florida Department of Transportation Florida Statewide Drug & Alcohol Testing Services. The contract is effective January 1, 2020 through December 31, 2022. Public Content Request approval of the multi-year contract between FSSolutions and The School Board of Okaloosa County, FL, on behalf of the HR Department. The contractor will provide State of Florida Department of Transportation Florida Statewide Drug & Alcohol Testing Services based on fixed pricing as noted in the contract. Funds will be paid from General Funds and the contract is effective January 1, 2020 through December 31, 2022. A copy of the contract is attached. For additional information, please contact Steve Chatman, Equity Specialist, HR at (850) 689-7171. File Attachments FSSOLUTIONS CONTRACT.pdf (227 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Renewal of ITB 18-06 Remanufactured Bus Parts, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 23, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve renewing ITB 18- 06 Remanufactured Bus Parts, including new products, based on fixed pricing, effective February 10, 2020 through February 9, 2022. Public Content Request approval to renew ITB 18-06 Remanufactured Bus Parts, including new products (see attached), based on fixed pricing. The vendor is Test Calibration Company, Inc. Funds will be paid from General Funds. The contract is effective February 10, 2020 through February 9, 2022. Copies of the renewal letter including additional products list and original award tabulation are attached. For additional information, please contact Jay McInnis, Program Director, Transportation at (850) 689-7303. File Attachments RENEWAL OF ITB 18-06.pdf (275 KB) ITB 18-06 TAB.pdf (33 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Amendment to the Agreement for School Resource Officer Program between the School Board of Okaloosa County and the Sheriff of Okaloosa County for 2019-2020, presented by Steve Horton, Assistant Superintendent, MIS, and recommended by the Superintendent for approval. Meeting : Jan 23, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 27, 2020 Absolute Date : Jan 27, 2020 Fiscal Impact : Yes Recommended Action : Motion to approve Amendment to the Agreement for School Resource Officer Program between the School Board of Okaloosa County and the Sheriff of Okaloosa County for 2019- 2020, presented by Steve Horton, Assistant Superintendent, MIS, and recommended by the Superintendent for approval. Public Content This amendment will incorporate provisions for the coordination of short term on-site security services at school sponsored athletic events and other school/District programs and activities through the Sheriff's Office Secondary Employment Coordinator and establishing a standard fixed rate for such services for the remainder of the 2019-2020 school year. Such services are currently provided under separate service agreements with individual off-duty deputies. For additional information, please contact Rita Scallan at 833-5840. File Attachments SRO Contract Modification 2019-2020 CJM clean 01-09-20.pdf (120 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 Request approval for Fundraising and Planning only for a Self-Help Project at Pryor Middle School to construct a CTE Outdoor Carpentry Lab, presented by Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Jan 23, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 27, 2020 Absolute Date : Jan 27, 2020 Recommended Action : Motion to approve for fundraising and planning only of a self-help project for the construction of a CTE Outdoor Carpentry Lab for Pryor Middle School. Public Content Pryor Middle School is seeking School Board approval for fundraising and planning only to do a self-help project of constructing a CTE Outdoor Carpentry Lab. See attached letter for additional information. Please contact Bill Smith for additional information, 689-7158. File Attachments Pryor Middle School Letter.pdf (42 KB) Pryor Canopy-Exterior Storage.pdf (1,887 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 Memorandum of Understanding Between the Military Child Education Coalition and the School District of Okaloosa County, presented by Cindy Gates, Director of Special Programs and Principal Evaluation, and recommended by the Superintendent for approval. Meeting : Jan 23, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Memorandum of Understanding Between the Military Child Education Coalition and the School District of Okaloosa County, effective January 8, 2020 through July 31, 2020. Public Content The purpose of this Memorandum of Understanding (MOU) is to establish a framework for collaboration between the Okaloosa Count School District and the Military Child Education Coalition to address the unique challenges faced by students of military families as they go through times of school moves and other related transitions, deployment, or reintegration of a military parent. The Memorandum of Understanding will commence on January 8, 2020, and end July 31, 2020. Memorandum of Understanding is attached. For more information please contact Cindy Gates at 850-833-4208. File Attachments MOU - Military Child Education Coalition.pdf (86 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 Pathways to Career Opportunities Apprenticeship Grants for Fiscal Year 2019-2020, presented by April Branscome, Program Director, Career and Technical Education, and recommended by Superintendent for approval. Meeting : Jan 23, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 28, 2020 Absolute Date : Jan 28, 2020 Fiscal Impact : Yes Dollar Amount : $465,623.12 Budgeted : No Budget Source : Pathways to Career Opportunities Apprenticeship Grants Recommended Action : Motion to approve the Pathways to Career Opportunities Apprenticeship Grants in the amount of $465,623.12 for the 2019-2020 school year. Public Content The Pathways to Career Opportunities Apprenticeship Grants will fund the OCSD Carpentry and HVAC programs with the necessary industry standard equipment that will lead to a potential apprenticeship placement with Northwest Florida State College. Students will have the opportunity to learn real-world skills through the purchase of curriculum, equipment, and consumable supplies. For additional information please contact April Branscome, 833-5858. File Attachments PathwaysCareerOpp-Carpentry Final v2.pdf (6,508 KB) PathwaysCareerOpp-HVAC Final v3.pdf (6,793 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.20 Course Adoptions for the 2019 -2020 School Year, presented by Denise Berry, Curriculum Specialist,  and recommended by the Superintendent for approval. Meeting : Jan 23, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to adopt the attached course adoption for the 2019-2020 School Year. Public Content Request to adopt the attached course. Document is attached. For additional information, please contact Denise Berry, 833-3193. File Attachments 2019-2020 Course Adoption Request Carpentry Fundamentals.pdf (159 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.21 Tag-On Bid Purchase Over $25,000: Cobb Pediatric Speech Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 23, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 27, 2020 Absolute Date : Jan 27, 2020 Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 3008 Schl Instr Contracts - Dist Fund Recommended Action : Motion to approve contracting with Cobb Pediatric Speech Services to provide Speech Language Pathology Services, effective January 28, 2020 through May 29, 2020. Public Content Request approval to contract with Cobb Pediatric Speech Services to provide Speech Language Pathology Services based on pricing, terms and conditions of RFP 190806 through Escambia County School District. The contractor will be paid a range from $63.00-$68.00 per hour based on experience level of candidate and will be used on an as-needed basis through May 29, 2020. Funds will be paid from General Funds, Project 3008 Schl Instr Contracts - Dist Fund. The contract is effective January 28, 2020 through May 29, 2020. A copy of the vendor letter of permission is attached. For additional information, please call Dr. Heather Willis-Doxsee, Director, ESE, at 833-3106. File Attachments SIGNED VENDOR LETTER-COBB.PDF (83 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.22 Tag-On Bid Purchase Over $25,000: Soliant Health, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 23, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 27, 2020 Absolute Date : Jan 27, 2020 Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 3008 Schl Instr Contracts - Dist Fund Recommended Action : Motion to approve contracting with Soliant Health, Inc. to provide Speech Language Pathology Services, effective January 28, 2020 through May 29, 2020. Public Content Request approval to contract with Soliant Health, Inc. to provide Speech Language Pathology Services based on pricing, terms and conditions of RFP 190806 through Escambia County School District. The contractor will be paid $65.00 per hour and will be used on an as-needed basis through May 29, 2020. Funds will be paid from General Funds, Project 3008 Schl Instr Contracts - Dist Fund. The contract is effective January 28, 2020 through May 29, 2020. Attached is a copy of the vendor letter of permission. For additional information, please call Dr. Heather Willis-Doxsee, Director, ESE, at 833-3106. File Attachments LETTER REQUESTING PERMISSION.PDF (64 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Jan 23, 2020 - Workshop Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 107489 For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Jan 23, 2020 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). EMPLOYEE NAME POSITION LOCATION DROP START DATE Bonner, Olga Custodian Eglin Elementary 2/1/2020 Adams, Michelle Teacher Antioch Elementary 7/1/2020 For more information, contact Lee Hale at 850-833-5801 9. Superintendent's Human Resources Recommendations Subject : 9.3 Cleared certification requirements and issuance of contracts for the 2019- 2020 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Jan 23, 2020 - Workshop Meeting Type : Action Recommended Action : Motion to approve the cleared certification requirements and issue contracts for the 2019-2020 school year. Public Content The attached list of teachers have cleared their certification requirements and are eligible to receive their contracts for the 2019-2020 school year. Therefore, it is the recommendation of the Superintendent they receive their contracts. Please contact Karen Peek for additional information, 833-5857. File Attachments Cleared 1-27-2020.pdf (58 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.4 Out-of-Field Report for the 2019- 2020 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Jan 23, 2020 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Out-of-Field report for the 2019-2020 school year. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Karen Peek for additional information, 833-5857. File Attachments Out-Of-Field Board Report for 1-27-2020 Board Mtg.pdf (99 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.5 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 23, 2020 - Workshop Meeting Type : Action Preferred Date : Jan 27, 2020 Absolute Date : Jan 27, 2020 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments January 27, 2020 Separations Board Report, Public.pdf (40 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.6 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 23, 2020 - Workshop Meeting Type : Action Preferred Date : Jan 27, 2020 Absolute Date : Jan 27, 2020 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments January 27, 2020 Instructional New Hire Board Report.pdf (210 KB) January 27, 2020 Support Personnel New Hire Board Report.pdf (209 KB) January 27, 2020 Substitute New Hire Report.pdf (11 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.7 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 23, 2020 - Workshop Meeting Type : Action Preferred Date : Jan 27, 2020 Absolute Date : Jan 27, 2020 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801. File Attachments January 27, 2020 Transfer Board Report.pdf (227 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.8 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 23, 2020 - Workshop Meeting Type : Action Preferred Date : Jan 27, 2020 Absolute Date : Jan 27, 2020 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Raeann Alvey, Silver Sands School, 6hrs Cheryl Pope, Transporation South, 7hrs Timothy Roberts, Transportation South, 45hrs Joel Schlageter, Transportation South, 21hrs Keisha Thomas, Choctawhatchee High School, 30 hrs. For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.9 Leave Without Pay, presented by Lee Hale, Assistant Superintendent,  Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 23, 2020 - Workshop Meeting Type : Action Preferred Date : Jan 27, 2020 Absolute Date : Jan 27, 2020 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. 10. Discussion Agenda Subject : 10.1 Items Moved from the Consent Agenda (if any) Meeting : Jan 23, 2020 - Workshop Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Jan 23, 2020 - Workshop Meeting Type : Action, Information 11. Construction Program/Owner's Representative's Business Subject : 11.2 Authorization for Professional Services Agreement from Faithful + Gould for price validation for Program No. 6, Task Order No. 6, Pryor Middle School Kitchen Renovation, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Jan 23, 2020 - Workshop Meeting Type : Action Preferred Date : Jan 27, 2020 Absolute Date : Jan 27, 2020 Recommended Action : Motion to approve the Authorization for Professional Services from Faithful  + Gould for price validation for Program No. 6, Task Order No. 6, Pryor Middle School Kitchen Renovation, amount not to exceed $9,720. Public Content Motion to approve the Authorization for Professional Services from Faithful + Gould for price validation for Program No. 6, Task Order No. 6, Pryor Middle School Kitchen Renovations, amount not to exceed $9,720. Scope of Services: Investigate proposed work scope, prepare independent estimates for Probable Construction Costs and Review and Validate TPM's GMP for: Program No. 6, Task Order No. 6. Fee amount not to exceed $9,720. Please contact Bill Smith for additional information, 689-7158. File Attachments F+G Autorization for Professional Services for TO #6.pdf (400 KB) 11. Construction Program/Owner's Representative's Business Subject : 11.3 Authorization for Professional Services Agreement from Faithful + Gould for price validation for Program No. 6, Task Order No. 7, Longwood Elementary Corridor Construction and Site Fencing, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Jan 23, 2020 - Workshop Meeting Type : Action Preferred Date : Jan 27, 2020 Absolute Date : Jan 27, 2020 Recommended Action : Motion to approve the Authorization for Professional Services from Faithful + Gould for price validation for Program No. 6, Task Order No. 7, Longwood Elementary Corridor Construction and Site Fencing, amount not to exceed $8,100. Public Content Motion to approve the Authorization for Professional Services from Faithful + Gould for price validation for Program No. 6, Task Order No. 7, Longwood Elementary Corridor Construction and Site Fencing, amount not to exceed $8,100. Scope of Services: Investigate proposed work scope, prepare independent estimates for Probable Construction Costs and Review and Validate TPM's GMP for: Program No. 6, Task Order No. 7. Fee amount not to exceed $8,100. Please contact Bill Smith for additional information, 689-7158. File Attachments F+G Authorization for Professional Services for TO #7.pdf (402 KB) 11. Construction Program/Owner's Representative's Business Subject : 11.4 Authorization for Professional Services Agreement from Faithful + Gould for price validation for Program No. 6, Task Order No. 4, Baker School Kitchen Renovation, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Jan 23, 2020 - Workshop Meeting Type : Action Preferred Date : Jan 27, 2020 Absolute Date : Jan 27, 2020 Recommended Action : Motion to approve the Authorization for Professional Services from Faithful + Gould for price validation for Program No. 6, Task Order No. 4, Baker School Kitchen Renovation, amount not to exceed $6,680.00. Public Content Motion to approve the Authorization for Professional Services from Faithful + Gould for price validation for Program No. 6, Task Order No. 4, Baker School Kitchen Renovations, amount not to exceed $6,680. Scope of Services: Investigate proposed work scope, prepare independent estimates for Probable Construction Costs and Review and Validate TPM's GMP for: Program No. 6, Task Order No. 4. Fee amount not to exceed $6,680. Please contact Bill Smith for additional information, 689-7158. File Attachments F+G Authorization for Professional Services for TO #4.pdf (371 KB) 11. Construction Program/Owner's Representative's Business  Subject : 11.5 Program #6, Task Order #1 - GMP for the Roofing Project at Niceville High School 500 Building, Gymnasium, and Kitchen/Dining behind Gymnasium, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Jan 23, 2020 - Workshop Meeting Type : Action Preferred Date : Jan 27, 2020 Absolute Date : Jan 27, 2020 Fiscal Impact : Yes Dollar Amount : $1,509,992.00 Budgeted : Yes Budget Source : Capital Outlay Recommended Action : Motion to approve Program #6, Task Order #1 - GMP for the Roofing Project at Niceville High School 500 Building, Gymnasium and the Kitchen/Dining behind Gymnasium. Approval of this GMP is subject to the receipt of the validation report from Faithful & Gould. Public Content Niceville High School – Building 500 – This project consists of the tear-off and replacement of approximately 210 SQ of the existing coated EPDM single-ply membrane roofing on Building 500. The existing roof system is installed on lightweight concrete over metal decking. The new roofing system will be the District standard TREMCO modified bitumen/polyisocyanurate insulation system and all related flashing and curbs. Included in this effort will be the installation of new roof drain inserts at all existing roof drains. Additionally, we will be installing a new non-penetrating OSHA Compliant Fall protection railing system around the existing HVAC unit on the southeast corner of the roof. Niceville High School – Gymnasium – This project consists of the removal of approximately 77 SQ of wet insulation areas identified by thermographic scan and replacement of the damaged insulation with new insulation, coverboard and single-ply membrane to match existing system in place on the Gymnasium. Once the wet insulation is replaced we will apply a coating to approximately 106 SQ of roofing on the Gymnasium. The new coating will be the District standard TREMCO Alpha Guard BIO system. Kitchen/Dining - this project consists of the tear-off and replacement of approximately 130 SQ of the existing coated EPDM single-ply membrane roofing on the Kitchen/Dining Area. The existing roof system is installed on lightweight concrete over metal decking. The new roofing system will be the District standard TREMCO modified bitumen/polyisocyanurate insulation system and all related flashing and curbs. Price includes Pre-GMP, GMP, and Owner Direct Material Purchases. Please contact Bill Smith for additional information, 689-7158. File Attachments Niceville H.S Roof Project Drawings COMBINED (005).pdf (1,904 KB) TO1 GMP NHS Roofing Ver 2.pdf (245 KB) COMBINED SPEC - ROOF REPLACEMENT PROJECT AT NICEVILLE HS.PDF (3,962 KB) Copy of OCSD TPM Program VI TO#1 Niceville High Roofing Comparison Sprea....pdf (24 KB) Faithful + Gould validation letter to TO #1.pdf (205 KB) 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Jan 23, 2020 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Jan 23, 2020 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Jan 23, 2020 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Jan 23, 2020 - Workshop Meeting Type : Information 17. Adjournment Subject : 17.1 Adjournment of the meeting by the Chairman Meeting : Jan 23, 2020 - Workshop Meeting Type : 18. Public Notices Subject : 18.1 Notice of Workshop Meeting : Jan 23, 2020 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on January 23, 2020, beginning at 9:00 a.m. This meeting will be open to the press and public. 18. Public Notices Subject : 18.2 Public Notice Meeting : Jan 23, 2020 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.