Okaloosa County School Board — Workshop Meeting, May 27, 2025

Tuesday, May 27, 2025 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. *********************************************** NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at https://www.okaloosaschools.com/district/sb/meetings/2024 *********************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : May 27, 2025 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : May 27, 2025 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Superintendent's Human Resources Recommendations: Deleted item 8.7 Employee Termination, at the request of Lee Hale, Assistant Superintendent, Human Resources; added item 8.9 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. 3. Recognitions Subject : 3.1 Children in Crisis Change for Children Campaign, presented by Kitty Johnson, Member of the Board of Directors, Children in Crisis Meeting : May 27, 2025 - Workshop Meeting Type : Recognition Public Content Attending on behalf of Children in Crisis are Kitty Johnson and Mary Jane Ross, Members of the Board of Directors; and Kevin Maloney, President/CEO; Justin Schwab Development Coordinator and Grant Writer. Top Fundraisers in the "Change for Children Campaign” in the Okaloosa County Schools: High School: Choctawhatchee High School Middle School: Ruckel MS Elementary School: Plew Elementary Community School: Southside Primary 5. Public Comment - Agenda Items Only (Blue Card) Subject : 5.1 Members of the public desiring to address the School Board regarding Agenda items only - Form MIS 5241 Discussion of Agenda Items (Blue Card) Meeting : May 27, 2025 - Workshop Meeting Type : Information 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for April 2025, presented by Julie Perry, Chief Financial Officer. Meeting : May 27, 2025 - Workshop Meeting Type : Report Public Content In-County Travel paid for April 2025, presented by Julie Perry, Chief Financial Officer. File Attachments In-County Travel Summary 05.27.2025.pdf (71 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for April 2025, presented by Julie Perry, Chief Financial Officer. Meeting : May 27, 2025 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for April 2025, presented by Julie Perry, Chief Financial Officer. File Attachments Out-of-County Travel Summary 05.27.2025.pdf (68 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : May 27, 2025 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Workshop Meeting of May 12, 2025; Minutes of the Regular Meeting of May 12, 2025, recommended by the Superintendent for approval. Meeting : May 27, 2025 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Workshop Meeting of May 12, 2025; Minutes of the Regular Meeting of May 12, 2025. File Attachments 5-12-2025 Workshop - DRAFT.pdf (142 KB) 5-12-2025 Meeting - DRAFT.pdf (79 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 2 School Board Member Capital Outlay Funds to Elliott Point Elementary School for school electronic sign repairs and updates to the existing sign structure in the amount of $5,771.87, presented by Parker Destin and recommended by the Superintendent for approval. Meeting : May 27, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,771.87 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Elliott Point Elementary School for school electronic sign repairs and updates to the existing sign structure. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Elliott Point Elementary School for school electronic sign repairs and updates to the existing sign structure. File Attachments Elliott Point Sign.pdf (591 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Appropriation of District 3 School Board Member Capital Outlay Funds to Baker School for classroom flooring in the amount of $15,000.00,  presented by Linda Evanchyk and recommended by the Superintendent for approval. Meeting : May 27, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $15,000.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Baker School for classroom flooring in the amount of $15,000.00. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Baker School for classroom flooring in the amount of $15,000.00. The remaining cost of $9,936.76 will be paid by the school. File Attachments Baker School Flooring.pdf (21 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Request to advertise a Public Hearing for revision of School Board Policy 04-44 Student Enrollment and Educational Decisions, presented by Tracey Lamb, Director I, Student Services, and recommended by the Superintendent for approval. Meeting : May 27, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : May 27, 2025 Absolute Date : May 27, 2025 Recommended Action : Motion to authorize the advertisement of a Public Hearing for revision of  School Board Policy 04-44 Student Enrollment and Educational Decisions. Public Content A public hearing will be advertised to receive public input on the proposed amendments to current School Board Policy 04-44 Student Enrollment and Educational Decisions. Proposed amendments to the policies are to update the current policies to ensure efficient and effective District operations, implement legislative changes, update statutory references, change the text to amend statutory references and make miscellaneous technical corrections. The recommended changes are attached. For additional information, please contact Tracey Lamb, 850-833-3108. File Attachments Policy 04-44 Student Enrollment - REDLINE.pdf (94 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Request to advertise a Public Hearing for adoption of revised School Board Policies Chapter 6 (Personnel - General), presented by Lee Hale, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : May 27, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : May 27, 2025 Absolute Date : May 27, 2025 Recommended Action : Motion to approve request to advertise a Public Hearing for adoption of revised School Board Policies Chapter 6 (Personnel - General). Public Content A public hearing will be advertised to receive public input on the proposed revised School Board Policies Chapter 6 (Personnel - General). School Board Policy Chapter 6 (Personnel - General) underwent a comprehensive review to update current policies, implement legislative changes, update statutory references, change the text to amend statutory references, and make miscellaneous practical and technical corrections. The recommended changes are attached. For additional information, please contact Lee Hale, Assistant Superintendent, Human Resources, 850-833-5801. File Attachments School Board Policies Chapter 6, Personnel - General - REDLINE.pdf (499 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 School Board Policies - Chapter 7 (Personnel - Support) Review, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 27, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : May 27, 2025 Absolute Date : May 27, 2025 Fiscal Impact : No Recommended Action : Motion to affirm School Board Policies Chapter 7 (Personnel - Support) as requiring no changes for this review period. Public Content This item is offered in accordance with School Board Policy 01-07 (E), which states, "In order to ensure that School Board policies reflect current practices and comply with existing law the School Board shall on a three-year cycle cause a comprehensive review of its policies to be completed and updated as necessary." The District has conducted its comprehensive review of Chapter 7 (Personnel - Support) and is making no recommendation for change at this time. For additional information, please contact Lee Hale, Assistant Superintendent, Human Resources, 850-833-5801. File Attachments School Board Policies Chapter 7, Personnel-Support - REDLINE.pdf (140 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Request to advertise a Public Hearing for adoption of revised School Board Policies Chapter 8 (Personnel - Instructional), presented by Lee Hale, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : May 27, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : May 27, 2025 Absolute Date : May 27, 2025 Recommended Action : Motion to approve request to advertise a Public Hearing for adoption of revised School Board Policies Chapter 8 (Personnel - Instructional). Public Content A public hearing will be advertised to receive public input on the proposed revised School Board Policies Chapter 8 (Personnel - Instructional). School Board Policy Chapter 8 (Personnel - Instructional), underwent a comprehensive review to update current policies, implement legislative changes, update statutory references, change the text to amend statutory references, and make miscellaneous practical and technical corrections. The recommended changes are attached. For additional information, please contact Lee Hale, Assistant Superintendent, Human Resources, 850-833-5801. File Attachments School Board Policies Chapter 8, Personnel-Instructional - REDLINE.pdf (216 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Request to advertise a Public Hearing for adoption of revised School Board Policies Chapter 9 (Personnel - Admin Managerial), presented by Lee Hale, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : May 27, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : May 27, 2025 Absolute Date : May 27, 2025 Fiscal Impact : No Recommended Action : Motion to approve request to advertise a Public Hearing for adoption of revised School Board Policies Chapter 9 (Personnel - Admin Managerial). Public Content A public hearing will be advertised to receive public input on the proposed revised School Board Policies Chapter 9 (Personnel - Admin Managerial). School Board Policy Chapter 9 (Admin Managerial) underwent a comprehensive review to update current policies, implement legislative changes, update statutory references, change the text to amend statutory references, and make miscellaneous practical and technical corrections. The recommended changes are attached. For additional information, please contact Lee Hale, Assistant Superintendent, Human Resources, 850-833-5801. File Attachments School Board Policies Chapter 9, Personnel-Admin Managerial - REDLINE.pdf (162 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Request to advertise a Public Hearing for revision of School Board  Policy 11-05 Selecting Professional Services, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : May 27, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : May 27, 2025 Absolute Date : May 27, 2025 Recommended Action : Motion to authorize the advertisement of a Public Hearing for revision of School Board Policy 11-05 Selecting Professional Services. Public Content A public hearing will be advertised to receive public input on the proposed amendments to current School Board Policy 11-05 Selecting Professional Services. Proposed amendments to the policies are to update the current policies to ensure efficient and effective District operations, implement legislative changes, update statutory references, change the text to amend statutory references and make miscellaneous technical corrections. The recommended changes are attached. For additional information, please contact Dr. Bill Smith, 850-689-7158. File Attachments 11-05 Selecting Professional Services - REDLINE.pdf (87 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Budget Amendment #8 - Fiscal Year 2024-2025, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 27, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,759,121.63 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #8 - Fiscal Year 2024- 2025. Public Content On September 9, 2024, the School Board adopted the budget for fiscal year 2024-2025. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of April 2025: Fund Name Fund No. Amount General Fund 1010 $ 510,713.10 Debt Service Funds 2xxx 71.31 Capital Project Funds 3xxx 898,199.11 Other Special Revenue Funds - Federal 42xx/44xx 290,109.83 Other Special Revenue Funds - Miscellaneous (Internal Funds) 49xx 0.00 Other Special Revenue Funds - School Food Service 5020 14,965.85 Internal Service Funds (Self-Insured Medical) 7xxx 45,062.43 Total - All Funds $1,759,121.63 File Attachments !BA 08 - Apr 2025.pdf (1,823 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Monthly Financial Statement for April 2025, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 27, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for April 2025. Public Content The financial statement for the month ending April 30, 2025, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financial Statement 2025-04.pdf (836 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 27, 2025 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bill Summary 05.27.2025.pdf (66 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 27, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,267.17 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2025-05-27.pdf (126 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Payroll Warrant Register and Accounts Payable Warrant Register totaling $37,099,852.30; Self-Health Insurance Claims and Fees totaling $3,321,597.43; and Bank Transfers  totaling $0.00 for April 2025, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 27, 2025 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $37,099,852.30, Self- Health Insurance Claims and Fees in the amount of $3,321,597.43, and Bank Transfers in the amount of $0.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register totaling $37,099,852.30; Self- Health Insurance Claims and Fees totaling $3,321,597.43; and Bank Transfers totaling $0.00 for April 2025 are being presented to the School Board. File Attachments 10 - MIS 3478 - Warrant Register - April 2025.pdf (110 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Resolution 25-03 Authorizing the Approval of a Third Amendment to Lease Schedule for Certificates of Participation (The School Board of Okaloosa County, Florida, Master Lease Program) 2022A Adding Edwins Elementary School Roofing that May Be Financed with the Proceeds, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 27, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Certificates of Participation 2022A Recommended Action : Motion to approve Resolution 25-03 Authorizing the Approval of a Third Amendment to Lease Schedule for Certificates of Participation (The School Board of Okaloosa County, Florida, Master Lease Program) 2022A Adding Edwins Elementary School Roofing that May Be Financed with the Proceeds. Public Content The Superintendent recommends approval of Resolution No. 25-03 which authorizes the approval of a third amendment to the lease schedule for Certificates of Participation (The School Board of Okaloosa County, Florida, Master Lease Program) 2022A adding the Edwins Elementary School roofing project that may be financed with the proceeds using declared savings of approximately $3.0 million. File Attachments Lease Schedule 2022A - Third Amendment - v1 - dist 5.14.25.pdf (224 KB) Resolution 25-03 School Board - v1 - Series 2022A - Third Amendment.pdf (118 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Tag-On Bid Purchase Over $50,000: Benchmark, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 27, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $59,376.50 Budgeted : Yes Budget Source : General Fund, Project 6023 Reading Recommended Action : Motion to approve the purchase of Phonics Consumables and Digitial Literacy Subscriptions from Benchmark Education Company for a total of $59,376.50 Public Content Request approval to purchase Phonics Consumables in the amount of $15,400.00 and Digitial Literacy Subscription Renewals in the amount of $43,976.50, for a total purchase amount of $59,376.50. The purchase is made through Santa Rosa County RFP 24-05 BG Core Curriculum Enhancements, funds will be paid from General Fund, Project 6023 Reading, and copies of the quotes are attached. This request is for 2025-2026 School Year. For additional information, please contact Sheila Lightbourne, Assistant Superintendent, at (850) 833-5888. File Attachments BENCHMARK QUOTE-CONSUMABLES.pdf (168 KB) BENCHMARK QUOTE-DIGITAL.pdf (224 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Tag-On Bid Purchase Over $50,000: Dell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 27, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $65,579.40 Budgeted : Yes Budget Source : General Fund, Project 5068 CAPE- Information Technology Recommended Action : Motion to approve the purchase of 30 Desktop PCs and Gaming Monitors from Dell for a total of $65,579.40. Public Content Request approval to purchase 30 Alienware Aurora Act1250 Desktops PCs and 30 Alienware Gaming Monitors from Dell for a total of $65,579.40. The purchase is made through Contract #23023/43210000-23-NASPO-ACS, and funding will be paid from General Fund, Project 5068 CAPE-Information Technology. A copy of the quote is attached. For additional information, please contact Jennifer Beasley, Program Director, Career & Technical Education (CTE), at (850) 833-5858. File Attachments DELL QUOTE.pdf (190 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Summer of 2025 Agreement with The Boys & Girls Clubs of the Emerald Coast, Inc., and The School Board of Okaloosa County, Florida, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 27, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,545.00 Budgeted : Yes Budget Source : Federal Funds, Project 5408 Title I- Part A-Homeless Set-Aside (May- June), and Project 6408 Title I-Part A Homeless Set-Aside (July-August) Recommended Action : Motion to approve the Summer of 2025 Agreement with The Boys & Girls Clubs of the Emerald Coast, Inc., and The School Board of Okaloosa County, Florida, effective June 2, 2025, through August 6, 2025. Public Content Request approval of the Summer of 2025 Agreement with The Boys & Girls Clubs of the Emerald Coast, Inc. The Provider will provide a full day Summer Program, Monday through Friday from 7:30 a.m. to 6:00 p.m., at the four (4) centers listed in the Agreement. The Program is available to students who have been approved to attend, for an estimated total of $7,545, based on fixed pricing. funds will be paid from Federal Funds, Project 5408 Title I-Part A-Homeless Set-Aside (May-June), and Project 6408 Title I-Part A Homeless Set- Aside (July-August). The Agreement is effective June 2, 2025, through August 6, 2025. For additional information, please contact Amy Dale, Title I, Director, at (850) 301-3008. File Attachments SUMMER 2025 AGREEMENT with E-Verify PublicRecords.pdf (187 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Professional Service Agreement #26-01 Nova Engineering and Environmental, LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 27, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $175,000.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve Professional Service Agreement #26-01 between Nova Engineering and Environmental, LLC, and The School Board of Okaloosa County, Florida, on behalf of the Facilities Planning Department, effective May 29, 2025 through May 28, 2026. Public Content Request approval of Professional Service Agreement #26-01 between Nova Engineering and Environmental, LLC, and The School Board of Okaloosa County, Florida, on behalf of the Facilities Planning Department. The Provider will provide professional services to the Facility and Maintenance Departments in the form of a Florida Licensed Building Official who will be the Authority Having Jurisdiction (AHJ) for the board. The Provider will be paid $14,583.33 per month, for a total contract amount not to exceed $175,000.00. This contract is based on Escambia County Professional Services Contract #PD 23-24.0101-1. All funds will be paid from General Fund, and the contract is effective May 29, 2025, through May 28, 2026. A copy of the agreement is attached. For additional information, please contact Dr. Bill Smith, Program Director, Facilities Planning, at (850) 689-7890. File Attachments SA #26-01.pdf (1,235 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 School Food Service Meal Price Increase Effective July 1, 2025, Section 205 of the Healthy, Hunger- Free Kids Act of 2010, presented by Stephen Anderson, Food Services Program Director, and recommended by the Superintendent for approval. Meeting : May 27, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : May 27, 2025 Absolute Date : May 27, 2025 Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Revenue - School Food Service Recommended Action : Motion to approve School Year 2025- 2026 meal price increases; to increase current fully pay lunch price from $2.70 to $3.00 for elementary and secondary students, to increase current fully pay breakfast price from $1.80 to $2.00 for elementary and secondary students, and to increase the Adult lunch price from $4.65 to $5.00 and the Adult breakfast meal price from $2.60 to $3.00. Public Content To comply with federal price increase requirements, Food Services will increase student lunch prices from $2.70 to $3.00 per meal and student breakfast prices from $1.80 to $2.00 per meal for the 2025-2026 school year. The Adult lunch price will also increase from $4.65 to $5.00 per meal and the Adult breakfast price to from $2.60 to $3.00 per meal. Effective, July 1,2011, Section 205 of the Healthy, Hunger-Free Kids Act of 2010 requires school food authorities (SFAs) participating in the National School Lunch Program to ensure that schools are providing the same level of support for lunches served to students who are not eligible for free or reduced price lunches (i.e., paid lunches) as they are for lunches served to students eligible for free lunches. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Sale and Disposal of Surplus Property, presented by Bobby McElroy, Program Director, Maintenance, and recommended by the Superintendent for approval. Meeting : May 27, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : May 27, 2025 Absolute Date : May 27, 2025 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus lists dated May 27, 2025. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated February 24, 2025. These items will be sold through the Board approved On-line Auction Program. Please contact Bobby McElroy for additional information, 689-7159. File Attachments Surplus Property Items for May 27 2025 Meeting.pdf (102 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 Agreement between The School Board of Okaloosa County, Florida and PT Solutions Holdings, to provide athletic training services and treatment through licensed athletic trainers June 1, 2025 - July 31, 2025, presented by John Spolski, Asst. Superintendent, MIS/Community Relations, and recommended by the Superintendent for approval Meeting : May 27, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : May 27, 2025 Absolute Date : May 27, 2025 Fiscal Impact : Yes Dollar Amount : $36,000.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the agreement with PT Solutions Holdings for athletic trainer services and treatment through licensed athletic trainers June 1, 2025 - July 31, 2025. Public Content Agreement between The School Board of Okaloosa County, Florida and PT Solutions Holdings, to provide athletic training services and treatment through licensed athletic trainers June 1, 2025 - July 31, 2025. Requesting coverage for FHSAA sanctioned or district approved summer sports conditioning events to be held through June and July 2025 and seeking services for athletic injuries that occur during an event. For additional information, please contact John Spolski, Assistant Superintendent, MIS, at (850) 833-5884. File Attachments Okaloosa County School Board - Athletic Trainer Event Agreement -Summer - final - 05.19.2025.pdf (254 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.24 Voluntary Prekindergarten (VPK) Summer Bridge Program application for Summer 2025, presented by Amy Dale, Program Director, Title I, and recommended by the Superintendent for approval. Meeting : May 27, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : May 27, 2025 Absolute Date : May 27, 2025 Fiscal Impact : Yes Dollar Amount : $35,500.00 Budgeted : Yes Budget Source : Voluntary Prekindergarten (VPK) Summer Bridge Program Recommended Action : Motion to approve the Voluntary Prekindergarten (VPK) Summer Bridge Program narrative and budget. Public Content Motion to approve the Voluntary Prekindergarten (VPK) Summer Bridge Program narrative and budget. The application was previously presented and approved to apply for the VPK Summer Bridge Program. This program is contingent upon student enrollment. If enrollment does not support the program, then the program will not be held this summer. For additional information, please contact Amy Dale at 850-301-3008. File Attachments VPK 2025 Summer Bridge Program narrative final.pdf (206 KB) Summer Bridge Program DOE 101S FINAL.pdf (96 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.25 Title IX, Part A (TIXPA) - Education of Homeless Children and Youth (EHCY) Project application for 2025-2026, presented by Amy Dale, Program , Title I, and recommended by the Superintendent for approval. Meeting : May 27, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : May 27, 2025 Absolute Date : May 27, 2025 Fiscal Impact : Yes Dollar Amount : $86,779.00 Budgeted : Yes Budget Source : Title IX, Part A (TIXPA) grant Recommended Action : Motion to approve the request to apply for the Title IX, Part A (TIXPA) grant. Public Content Okaloosa County School District received a 3 year Title IX, Part A grant for fiscal years 2024-2025, 2025-2026, and 2026-2027. The attached application is for year 2 of the grant (2025-2026), and the projected allocation is $86,779.00. Due to the application deadline of June 2, 2025, the narrative is being completed and will be presented to the School Board in June. For additional information, please contact Amy Dale at 850-301-3008. File Attachments Title IX A3 - 25-26 TIXPA-EHCY DOE 100A.pdf (139 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.26 State Fire Marshall Public School Fire Safety Report System, Fire Code Compliance Reports for Okaloosa County School District Facilities for the 2024-2025 School Year, presented by Danny Dean, Program Director, Office of Safe Schools, and recommended by the Superintendent for approval. Meeting : May 27, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : May 27, 2025 Absolute Date : May 27, 2025 Fiscal Impact : No Recommended Action : Motion to approve the submission of the State Fire Marshall Public School Fire Safety Report System, Fire Code Compliance Reports for Okaloosa County School District Facilities for the 2024-2025 School Year. Pursuant to § 1013.12, Florida Statutes, the Board and any authority conducting the fire safety inspection must certify to the State Fire Marshal that the annual inspection has been completed. Public Content Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.27 Resurge Okaloosa - Adult General Education (AGE) Program Grant Application for fiscal year 2025- 2026, presented by Jon Williams, Director, Okaloosa Technical College, and recommended by the Superintendent for approval. Meeting : May 27, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : May 27, 2025 Absolute Date : May 27, 2025 Fiscal Impact : Yes Dollar Amount : $323,950.00 Budgeted : Yes Budget Source : Resurge Okaloosa - Adult General Education (AGE) Program Recommended Action : Motion to approve the Florida Department of Education project application for the Adult General Education (AGE) grant for fiscal year 2025-2026 Public Content Submission and subsequent awarding of the grant will allow Okaloosa Technical College to continue the Adult General Education program. The program will serve high school dropouts in Okaloosa County to obtain their GED as well as integrate into career and technical programs at Okaloosa Technical College. This will allow students the opportunity to seek employment in high skill and high wage positions within Okaloosa County. For further information contact Jon Williams, Director, Okaloosa Technical College, at 833-3500. File Attachments 460-1912B-2cg01 OTC AGE RFA and Narrative.pdf (2,175 KB) FY 24-25 DOE 100A AGE.pdf (143 KB) 460-1912B-2CG01 OTC AGE AEFLA DOE101S.pdf (93 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.28 Master Services Agreement between MGT Impact Solutions, LLC and The School Board of Okaloosa County, Florida, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 27, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $97,038.00 Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the Master Services Agreement between MGT Impact Solutions, LLC and The School Board of Okaloosa County, Florida for a total cost of $97,083.00, effective May 19, 2025, through May 18, 2026. Public Content Request approval of the Master Services Agreement between MGT Impact Solutions, LLC and The School Board of Okaloosa County, Florida. The Agreement is in response to the April 28th board approved proposal from MGT Impact Solutions, LLC to provide student forecast-boundary planning and services for District Zoning for a total cost of $97,083.00. Funds will be paid from General Funds. The Agreement is effective May 19, 2025, through May 18, 2026 and a copy of the Agreement is attached. For additional information, please contact John Spolski, Assistant Superintendent, MIS, at (850) 833-5884. File Attachments MSA-MGT IMPACT SOLUTIONS.pdf (1,340 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.29 Renewal of Florida School Boards Insurance Trust Membership and Property & Casualty Insurance Program, presented by Sarah Cato, Risk Management Director, and recommended by the Superintendent for approval. Meeting : May 27, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : May 27, 2025 Fiscal Impact : Yes Dollar Amount : $7,309,022.00 Budgeted : Yes Recommended Action : Motion to approve renewal of FSBIT Membership and Property & Casualty Insurance Program Public Content Recommending renewal of the fiscal year 2025-2026 FSBIT Membership and Property & Casualty Insurance Program at a cost of $7,309,022.00. If you have any questions or would like additional information please contact Sarah Cato 850-833-5823. File Attachments Q4 & Renewal Board Presentation.pdf (472 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.30 Approval of Hanover Insurance Group/FSBIT Full Release & Assignment. Claim No. 00-00042339 and Reimbursement, presented by Sarah Cato, Risk Management Director, and recommended by the Superintendent for approval Meeting : May 27, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : May 27, 2025 Absolute Date : May 27, 2025 Fiscal Impact : Yes Dollar Amount : $156,674.32 Budgeted : Yes Recommended Action : Motion to approve Hanover Insurance Group/FSBIT Full Release & Assignment in Claim No. 00- 00042339. Public Content Requesting to approve Hanover Insurance Group/FSBIT Full Release & Assignment in Claim No. 00-00042339 and reimbursement in the amount of $156,674.32. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Superintendent's Human Resources Recommendations Subject : 8.1 (Information Only) Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : May 27, 2025 - Workshop Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 126727 124469 For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.2 (Information Only) Deferred Retirement Option Program, presented  by Lee Hale, Assistant Superintendent, Human Resources. Meeting : May 27, 2025 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). NEW DROP ENTRIES DROP Start Employee Name EID Position Location Date Henry Clay Townsend 120513 School Psychologist SIS ESOL 7/1/2025 Pamela Compton 102420 Lunchroom Staff School Food Services 7/1/2025 Sherri Ferrara 118239 Teacher Edge ES 7/1/2025 For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.3 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 27, 2025 - Workshop Meeting Type : Action Preferred Date : May 27, 2025 Absolute Date : May 27, 2025 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments May 27, 2025 Ed Support New Hires, Public.pdf (54 KB) May 27, 2025 Instructional New Hires, Public.pdf (54 KB) May 27, 2025 Substitute New Hires, public.pdf (73 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.4 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 27, 2025 - Workshop Meeting Type : Action Preferred Date : May 27, 2025 Absolute Date : May 27, 2025 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801 File Attachments May 27, 2025 Transfers, Public.pdf (133 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.5 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 27, 2025 - Workshop Meeting Type : Action Preferred Date : May 27, 2025 Absolute Date : May 27, 2025 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments May 27, 2025 Separations Report, Public UPDATED.pdf (101 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.6 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 27, 2025 - Workshop Meeting Type : Action Preferred Date : May 27, 2025 Absolute Date : May 27, 2025 Recommended Action : Motion to approve the suspension of employee #126140 for 5-days. Public Content Suspension of Employee #126140 for 5 days. For more information, contact Lee Hale at 833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.7 Deleted - Employee Termination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 27, 2025 - Workshop Meeting Type : Action Preferred Date : May 27, 2025 Absolute Date : May 27, 2025 Recommended Action : Motion to approve the termination of employee #126727. Public Content Recommend employee #126727 be terminated. For more information, contact Lee Hale at 833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.8 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 27, 2025 - Workshop Meeting Type : Action Preferred Date : May 27, 2025 Absolute Date : May 27, 2025 Budgeted : Yes Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.9 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 27, 2025 - Workshop Meeting Type : Action Preferred Date : May 27, 2025 Absolute Date : May 27, 2025 Public Content Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination.  Name School Hours Lisa Hiracheta Silver Sands School 6.0 For more information, contact Lee Hale at 850-833-5801. Motion & Voting 10. Construction Program/Owner's Representative's Business Subject : 10.1 Program Status Report by the Board's Representative to the Construction Program Meeting : May 27, 2025 - Workshop Meeting Type : Action, Information 10. Construction Program/Owner's Representative's Business Subject : 10.2 TPM Program #6, Task Order #38, GMP for District-Wide Fine and Performing Arts, Niceville High School Band Room Addition, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : May 27, 2025 - Workshop Meeting Type : Action Preferred Date : May 12, 2025 Absolute Date : May 12, 2025 Fiscal Impact : Yes Dollar Amount : $1,464,913.00 Budgeted : Yes Budget Source : Capital - Sales Tax Recommended Action : Motion to approve TPM Program #6, Task Order #38, GMP for District- Wide Fine and Performing Arts, Niceville High School Band Room Addition, in the amount of $1,283,913.00, Owner Direct Purchase (ODP) - Trane HVAC Equipment, in the amount of $21,000.00 and Furniture, Fixtures & Equipment (FF&E), in the amount of $160,000.00. Public Content Approval is requested for TPM Program #6, Task Order #38, GMP for District-Wide Fine and Performing Arts, Niceville High School Band Room Addition. Niceville High School Band Room Addition: This GMP for the Niceville High School Band Room Addition consists of an addition to the existing Band room on the Southeast corner of the campus. This new addition will house two (2) new group restrooms for student use and a Janitor's closet. The addition will also include a large storage area for band equipment, instruments, uniforms, music, etc. Three (3) new practice rooms will also be installed as part of the project. The existing band and chorus rooms will receive some minor finish upgrades with new flooring and new wall paint. Jacobs/Titan Guaranteed Maximum Price (GMP) $1,283,913.00 Pre-GMP Phase Services - Previously Authorized $254,716.00 Owner Direct Purchase (ODP) - Trane HVAC Equipment $21,000.00 Furniture, Fixtures & Equipment (FF&E) $160,000.00 Total Cost of Work $1,719,629.00 Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments TO38 GMP NHS Band Room Addition Ver 1.0.pdf (190 KB) TO#38 Fine and Performing Arts Upgrades NHS GMP Comparison Spreadsheet.pdf (33 KB) Validation Letter TO38 GMP.pdf (212 KB) TO38 CMI Cost Comparison.pdf (173 KB) 10. Construction Program/Owner's Representative's Business Subject : 10.3 TPM Program #6, Task Order #45, GMP for Sales Tax Priority Restroom Projects, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : May 27, 2025 - Workshop Meeting Type : Action Preferred Date : May 12, 2025 Absolute Date : May 12, 2025 Fiscal Impact : Yes Dollar Amount : $899,153.00 Budgeted : Yes Budget Source : Capital - Sales Tax Recommended Action : Motion to approve TPM Program #6, Task Order #45, GMP for Sales Tax  Priority Restroom Projects, in the amount of $899,153.00. Public Content Approval is requested for TPM Program #6, Task Order #45, GMP for Sales Tax Priority Restroom Projects. Scope of Work: Plew Elementary School Restroom Renovations – The work at this school consists of the replacement of existing wall hung lavatories, painting of walls and exposed ceilings and new light fixtures installed in three (3) gang restrooms. Kenwood Elementary School Restroom Renovations – The work at this school consists of the replacement of existing wall hung lavatories, painting of walls and exposed ceilings, installation of new light fixtures and new epoxy flooring installed in four (4) gang restrooms. Lewis School Restroom Renovations – The work at this school consists of the replacement of existing wall hung lavatories, painting of CMU walls, installation of new light fixtures in new acoustical ceilings and new exhaust fans installed in six (6) gang restrooms. A new epoxy wall coating will be applied to the walls in two of the gang restrooms. Davidson Middle School Restroom Renovations – The work at this school consists of the replacement of existing toilet partitions and painting of walls in eight (8) gang restrooms. Okaloosa Technical College (OTC) Restroom Renovations – The work at this school consists of the replacement of existing wall hung lavatories, painting of walls, and installation of new light fixtures in five (5) gang restrooms. Women’s Restroom 112 and Men’s Room 116 will also receive a new epoxy floor coating. Jacobs/Titan Guaranteed Maximum Price (GMP) $899,153.00 Pre-GMP Phase Services - Previously Authorized $150,000.00 Total Cost of Work $1,049,153.00 Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments TO45 GMP DW ST RR Renovations Ver 1.0.pdf (187 KB) TO#45 DW ST Restroom Projects GMP Comparison Spreadsheet.pdf (33 KB) TO45 Validation Letter CMI.pdf (209 KB) TO45 CMI Cost Comparison.pdf (167 KB) 10. Construction Program/Owner's Representative's Business Subject : 10.4 TPM Program #6, Task Order #24, Phase #3, Scope Modification #6, GMP Central Administration Renovation Project, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : May 27, 2025 - Workshop Meeting Type : Action Preferred Date : May 27, 2025 Absolute Date : May 27, 2025 Fiscal Impact : Yes Dollar Amount : $3,062,762.00 Budgeted : Yes Budget Source : Capital - 1.50 Mill Recommended Action : Motion to approve TPM Program #6, Task Order #24, Phase #3, Scope Modification #6, GMP Central Administration Renovation Project, in the amount of $2,999,962.00, Owner Direct Purchase (ODP) - HVAC Equipment, in the amount of $37,800.00, and Furniture, Fixtures and Equipment (FF&E), in the amount of $25,000.00. Public Content Approval is requested for TPM Program #6, Task Order #24, Phase #3, Scope Modification #6, GMP Central Administration Renovation Project. Scope of Work: This project consists of the demolition and reconfiguration of a portion of the existing OCSD Central Administration Complex into useable office space for District staff. Work will include the installation of new walls and ceilings and selected floor finishes, as well as required HVAC, Electrical, Plumbing, Fire Alarm, Security, Audio Visual, Data and Communication Systems. New Trane Roof Top Mounted HVAC units will be provided by OCSD as Owner Furnished, Contractor Installed Equipment in Phase 3. The Total Cost of Work for Task Order #24, Phase #3, Scope Modification #6 is recapped below: Jacobs/Titan Guaranteed Maximum Price (GMP) $2,999,962.00 Owner Direct Purchase (ODP) - HVAC Equipment $37,800.00 Furniture, Fixtures & Equipment (FF&E) $25,000.00 Total Cost of Work $3,062,762.00 Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments TO#24 Central Admin GMP Phase 3 Scope Mod #6 Comp Spreadsheet.pdf (33 KB) TO24 GMP Phase 3 Scope Mod #6 Central Admin Renovation.pdf (218 KB) Validation Letter TO24 GMP Phase 3 Scope Mod #6.pdf (210 KB) TO24 Ph3 SM6 CMI Cost Comparison.pdf (183 KB) 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : May 27, 2025 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests approved by the Superintendent. Meeting : May 27, 2025 - Workshop Meeting Type : Information Public Content An updated list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop, and again at the Regular Meeting, to insure they receive the most current information. File Attachments Out of State Student Trip Requests - 5-27-25.pdf (357 KB) 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : May 27, 2025 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. File Attachments Professional Services April 2025 updated.pdf (2,206 KB) 13. Board Members' Announcements/Requests for Information Subject : 13.1 Board Members' Announcements/Requests for Information Meeting : May 27, 2025 - Workshop Meeting Type : Action,Information Public Content Board Members may request information or address concerns and other matters. 14. Public Comment - General Public Comments (Yellow Card) Subject : 14.1 Members of the public desiring to address the School Board with general comments - Form MIS 6120 General Public Comments (Yellow Card) Meeting : May 27, 2025 - Workshop Meeting Type : Information 15. Public Hearing Subject : 15.1 Public Hearing for revision of School Board Policy 02-20 Cellular Telephone Allowance Program, presented by John Spolski, Assistant Superintendent, MIS/Community Relations, recommended by the Superintendent for approval. Meeting : May 27, 2025 - Workshop Meeting Type : Action Preferred Date : May 12, 2025 Absolute Date : May 12, 2025 Recommended Action : Motion to adopt revised School Board Policy 02-20 Cellular Telephone Allowance Program. Public Content A Public Hearing will be held to receive public input on the proposed revisions to School Board Policy 02-20 Cellular Telephone Allowance Program. These revisions revise criteria for eligibility for a cell phone allowance and provides authority for exceptions to account contract holder requirement. The recommended changes are attached. For additional information, please contact John Spolski, at 850-689-7117. File Attachments 02-20 CELLULAR TELEPHONE ALLOWANCE PROGRAM - REDLINE.pdf (76 KB) 16. Adjournment Subject : 16.1 Adjournment of the meeting by the Chairman Meeting : May 27, 2025 - Workshop Meeting Type : 17. Public Notices Subject : 17.1 Notice of Okaloosa School Board Leasing Corporation Board of Directors Meeting - 8:00 a.m. Meeting : May 27, 2025 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE The members of the School Board of Okaloosa County will convene as the Board of Directors of the Okaloosa School Board Leasing Corporation for the purpose of reviewing, approving and adopting Resolution No. LC 2025-01 approving a third amendment to Lease Schedule No. 2022A to authorize and add certain roofing and other projects that may be financed with the proceeds of the outstanding Certificates of Participation Series 2022A. This meeting will be held at 8:00 a.m. on Tuesday, May 27, 2025, or as soon thereafter as this matter may be heard at the School District Central Administration Complex, in the Training Room, 202A Highway 85 North, Niceville, Florida. This meeting is open to the press and public. File Attachments PUBLIC NOTICE - Leasing Corporation -5-27-25.pdf (11 KB) AGENDA - Leasing Corp Meeting 5-27-2025.pdf (30 KB) Resolution No. LC 2025-01.pdf (142 KB) 17. Public Notices Subject : 17.2 Notice of Attorney-Client Session - 8:15 a.m. Meeting : May 27, 2025 - Workshop Meeting Type : Information Public Content The Okaloosa County School Board will have a Special Board Meeting for the purpose of conducting closed attorney-client sessions to discuss litigation matters pending in the Circuit Court in and for Okaloosa County, Florida, in Case No. 2023-CA-1313. The Special Meeting will be held on Tuesday, May 27, 2025, at 8:15 a.m. The open portions of the meeting will be conducted at the School District Central Administration Complex, Training Room, Niceville, Florida. The attorney-client portions of the meeting will be closed to the press and public pursuant to Florida law. File Attachments NOTICE OF SPECIAL MEETING - Attorney-Client Session 5-27-2025.pdf (59 KB) 17. Public Notices Subject : 17.3 Notice of Student Disciplinary Hearing - 8:30 a.m. Meeting : May 27, 2025 - Workshop Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARING The School Board of Okaloosa County will conduct a Student Disciplinary Hearing on May 27, 2025, beginning at 8:30 a.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville, Florida. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected student. 17. Public Notices Subject : 17.4 Notice of Workshop Meeting : May 27, 2025 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, Florida, on May 27, 2025, beginning at 9:00 a.m. This meeting will be open to the press and public. 17. Public Notices Subject : 17.5 Notice of Public Hearing - 6:15 p.m. Meeting : May 27, 2025 - Workshop Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on (date), beginning at (time) p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville, Florida. The purpose of the Hearing is to receive public input and consider approval of the following: Revised School Board Policy 02-20 Cellular Telephone Allowance Program Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 17. Public Notices Subject : 17.6 Public Notice Meeting : May 27, 2025 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.