Okaloosa County BOCC — November 3, 2012 — Minutes

Meeting Summary Okaloosa County Board of Commissioners Tuesday, September 18, 2012– 8:30 AM Water and Sewer I. H.E.R.O. Award and Employee Awards II. Public Information Update III. County Administrator’s Update IV. Public Hearing 1. Request public comment and consideration concerning a request submitted by Mark Way as agent for Continental Land, LLC for a change to the FLUM designation for a parcel of land from LDR to MU. If the FLUM amendment is approved, request for rezoning from R-1 to MU. The property contains 1.86 acres more or less and is located on the west side of Eglin Street in Fort Walton Beach. District: 2. RESULT: ADOPTED [4 TO 0] MOVER: David Parisot, Commissioner District 2 SECONDER: Bill Roberts, Commissioner District 3 AYES: Wayne Harris, Bill Roberts, Don Amunds, David Parisot AWAY: James Campbell 2. Request public comment and consideration concerning allowing Water & Sewer staff to self perform the Eglin Main Wastewater project. District: 2&3. RESULT: ADOPTED [4 TO 0] MOVER: Wayne Harris, Commissioner District 1 SECONDER: David Parisot, Commissioner District 2 AYES: Wayne Harris, Bill Roberts, Don Amunds, David Parisot AWAY: James Campbell 3. Request public comment and consideration concerning allowing Water & Sewer staff to self perform the Camp Rudder Wastewater project. District: 3. Revised: 9/18/2012 Page 1 of 12 Regular Meeting Minutes September 18, 2012 RESULT: ADOPTED [4 TO 0] MOVER: Bill Roberts, Commissioner District 3 SECONDER: Wayne Harris, Commissioner District 1 AYES: Wayne Harris, Bill Roberts, Don Amunds, David Parisot AWAY: James Campbell 4. Request public comment and consideration concerning an Ordinance which would update Ordinance 07-58 which originally set forth the Tourist Development Plan. District: All. RESULT: ADOPTED [4 TO 0] MOVER: David Parisot, Commissioner District 2 SECONDER: Wayne Harris, Commissioner District 1 AYES: Wayne Harris, Bill Roberts, Don Amunds, David Parisot AWAY: James Campbell 5. Request public comment and consideration concerning a request submitted by citizens of the China Cove subdivision for creation of a Municipal Services Benefit Unit for street lighting. District: 4. RESULT: ADOPTED [3 TO 0] MOVER: Wayne Harris, Commissioner District 1 SECONDER: Bill Roberts, Commissioner District 3 AYES: Wayne Harris, Bill Roberts, David Parisot ABSTAIN: Don Amunds AWAY: James Campbell V. Visitor 1. Doug Darling and John Wayne Smith, Florida Association of Counties, to address the Board concerning the RESTORE Act Consortium. 2. Linda Sumblin, Executive Director, Workforce Development Board, to present the 2012-2016 Regional Workforce Board Strategic and Operating Plan. Okaloosa County Board of Commissioners Page 2 Printed 9/18/2012 Regular Meeting Minutes September 18, 2012 RESULT: ADOPTED [4 TO 0] MOVER: Wayne Harris, Commissioner District 1 SECONDER: David Parisot, Commissioner District 2 AYES: Wayne Harris, Bill Roberts, Don Amunds, David Parisot AWAY: James Campbell VI. Consent Agenda 1. Request approval of a Public Event Permit for a 5K road race (Race for the Arts), to be held on November 3, 2012 from 8:30 a.m. – 1:00 p.m., along Commons Drive and Kelly Plantation Drive in Destin, sponsored by the Mattie Kelly Arts Foundation. RESULT: ADOPTED [4 TO 0] MOVER: David Parisot, Commissioner District 2 SECONDER: Wayne Harris, Commissioner District 1 AYES: Wayne Harris, Bill Roberts, Don Amunds, David Parisot AWAY: James Campbell All items excluding # 23 & 27 Motion to table #23 & 27 made by Wayne Harris, second Dave Parisot, approved. 2. Request ratification of the Chairman’s signature on a FAA grant received for a runway rehabilitation project at Destin Airport, signed under County emergency grant procedure due to a September 14 deadline for returning the document to the FAA. 3. Resolution amending the Fiscal Year 2012 Budget, General Fund, to reflect appropriations from the Office of the Governor, Division of Emergency Management for hazardous materials planning & prevention, hazards analyses update grant in the amount of $11,524. 4. Resolution amending the Fiscal Year 2012 Budget, General Fund, to reflect appropriations from the Federal Transit Administration for capital and operating Section 5307 grant in the amount of $1,901,956. 5. Resolution amending the Fiscal Year 2012 Budget, Law Enforcement Trust Fund, to reflect appropriations for confiscated property in the amount of $96,394. 6. Resolution amending the Fiscal Year 2012 Budget, County Public Health Fund, to reflect appropriations for other miscellaneous revenue in the amount of $70,885. 7. Resolution amending the Fiscal Year 2012 Budget, Unincorporated County Parks Fund, to reflect appropriations for various revenue in the amount of $26,966. 8. Resolution amending the Fiscal Year 2012 Budget, Additional Court Cost Fund, to reflect appropriations for additional service charge in the amount of $112,000. Okaloosa County Board of Commissioners Page 3 Printed 9/18/2012 Regular Meeting Minutes September 18, 2012 9. Resolution amending the Fiscal Year 2012 Budget, Traffic Education Fund, to reflect appropriations for traffic court revenue in the amount of $70,000. 10. Resolution amending the Fiscal Year 2012 Budget, Capital Outlay Construction Fund, to reflect appropriations for Willow Creek Plantation recreation fee in the amount of $51,505. 11. Resolution amending the Fiscal Year 2012 Budget, Airport Enterprise Fund, to reflect appropriations from Federal Aviation Administration to rehabilitate runway 14/32 at Destin Airport in the amount of $2,736,972. 12. Resolution amending the Fiscal Year 2012 Budget, Emergency Medical Services Enterprise Fund, to reflect appropriations from Florida Department of Health for emergency medical services county grant in the amount of $27,852. 13. Resolution amending the Fiscal Year 2012 Budget, Emergency Medical Services Enterprise Fund, to reflect appropriations for proceeds in the amount of $168,640. 14. BT-12-44 to transfer reserves to operating expenses for Street Lighting fund in the amount of $3,550. 15. BT-12-45 to transfer reserves to operating expenses for Prisoner Benefit fund in the amount of $76,100. 16. Request approval of final payment in the amount of $25,259.89 to HDR Engineering, Inc. for concept design work on the P.J. Adams Parkway expansion project. 17. Request approval of and authorize the Chairman to execute the 8th Amendment to the Medical Examiner Services Agreement which will renew the contract for one year. 18. Request approval of and authorize the Chairman to execute the 8th Amendment to the agreement with Legal Services of North Florida, Inc. which will renew the contract for one year to provide legal services to indigent county residents as required by state statue. 19. Request approval of and authorize the Chairman to execute the 8th Amendment to the agreement with Lutheran Services Florida, Inc. which will renew the contract for one year to provide a pretrial diversion program for teenagers (Teen Court). 20. Request approval of and authorize the Chairman to execute a Memorandum of Understanding with the Okaloosa County Public Library Cooperative (OCPLC) which identifies the BCC as the fiscal agent for the cooperative, and defines that the OCPLC will abide by standard county grant procedures. 21. Request approval to waive the final consultant presentation of the Eglin Joint Land Use Study-Small Area Study. Okaloosa County Board of Commissioners Page 4 Printed 9/18/2012 Regular Meeting Minutes September 18, 2012 22. Request approval of a request from Benjamin Anderson, Okaloosa County Tax Collector, to extend the tax roll due to extended hearing dates of the Value Adjustment Board. 23. Request approval of By-Laws changes for the Parks Advisory Committee as proposed and approved by the committee. 24. Request approval to schedule a public hearing for comments related to proposed reductions to the Okaloosa County Transit WAVE fixed route service. 25. Request approval of and authorize the Chairman to execute an Easement from Eglin Air Force Base for access/right of way through Federal property along College Boulevard and Forest Road in Niceville. 26. Request approval to write-off Water & Sewer accounts deemed uncollectible by the department’s auditor - Allen, Yagow & Carr. 27. Request approval of a one year extension of a contract with the Economic Development Council for specialized marketing services that support economic growth in Okaloosa County. 28. Request approval of and authorize the Chairman to execute contract extension with Okaloosa County Transit (OCT) related to proceeds generated from advertising on OCT vehicles and sites; also approve and execute Task Order No. 21 with OCT for reimbursement of advertising proceeds to OCT. 29. Request approval of and authorize the Chairman to execute the Library Cooperative Interlocal Agreement for the Cooperative to continue to provide library services to county residents. 30. Request approval of and authorize the Chairman to execute Joint Participation Agreement Notification of Funding No. 1 for FY 2013 Transit Block Grant funding, Task Order No. 46, Amendment 2 and the authorizing Resolution for reimbursement of operating costs to Okaloosa County Transit. 31. Request approval of and authorize the Chairman to execute Joint Participation Agreement No. 1 for FY 2013 Urban Corridor Grant funding, Task Order No. 47, Amendment 2 and the authorizing Resolution for reimbursement of operating costs to Okaloosa County Transit. 32. Request approval of and authorize the Chairman to execute Supplemental Joint Participation Agreement No. 1 for FY 2013 Commuter Assistance Grant funding and the authorizing Resolution. 33. Request approval of and authorize the Chairman to execute a Permit Application for the Florida Department of Environmental Protection and the US Corps of Engineers for construction of a nearshore artificial reef. 34. Request approval to schedule a public hearing for comment related to vacation of a portion of unimproved 15th Street in Niceville. Okaloosa County Board of Commissioners Page 5 Printed 9/18/2012 Regular Meeting Minutes September 18, 2012 35. Request approval of and authorize the Chairman to execute an agreement with the Okaloosa County School Board for the use of school buses for emergency evacuation transportation. 36. Request approval of a potential change of control (i.e., sale) for the Advantage Rental Car business at the Northwest Florida Regional Airport. 37. Request approval of and authorize the Chairman to execute the Other Transaction Agreement with the Department of Homeland Security/Transportation Security Administration for the Baggage Recapitalization Screening Design Services Project at Northwest Florida Regional Airport. VII. Department Business 1. Richard Brannon/Purchasing a. Request approval of and authorize the Chairman to execute an extension of a contract for Sprint/Nextel PDA service for another year. District: All. RESULT: ADOPTED [4 TO 0] MOVER: Bill Roberts, Commissioner District 3 SECONDER: Wayne Harris, Commissioner District 1 AYES: Wayne Harris, Bill Roberts, Don Amunds, David Parisot AWAY: James Campbell 2. Daniel O’Byrne/Tourist Development a. Request consideration and staff direction concerning the issuance of a Request for Proposals for aBeach Restoration Revenue Note, Series 2012, “Non-Bank Qualified” loan for partial funding of the western Destin beach restoration project. District: All. RESULT: ADOPTED [4 TO 0] MOVER: Bill Roberts, Commissioner District 3 SECONDER: David Parisot, Commissioner District 2 AYES: Wayne Harris, Bill Roberts, Don Amunds, David Parisot AWAY: James Campbell b. Request consideration and staff direction concerning revisions to the Tourist Development Operations & Procedures Manual. District: All. Okaloosa County Board of Commissioners Page 6 Printed 9/18/2012 Regular Meeting Minutes September 18, 2012 RESULT: ADOPTED [4 TO 0] MOVER: David Parisot, Commissioner District 2 SECONDER: Wayne Harris, Commissioner District 1 AYES: Wayne Harris, Bill Roberts, Don Amunds, David Parisot AWAY: James Campbell 3. Elliot Kampert/Growth Management a. Request approval of and authorize the Chairman to execute a State Housing Incentives Partnership Annual Report and regulatory certification. District: All. RESULT: ADOPTED [4 TO 0] MOVER: Bill Roberts, Commissioner District 3 SECONDER: Wayne Harris, Commissioner District 1 AYES: Wayne Harris, Bill Roberts, Don Amunds, David Parisot AWAY: James Campbell b. Request review and approval of the final plat for Palm Reserve, a re-plat of Lot 7, Block B, Northern Pines Subdivision, as submitted by Choctaw Engineering, Inc. on behalf of the property owner, Shallow Way, Inc. The proposed development is a 30 unit townhome subdivision located on the north side of Bishop Road and west side of West Ponderosa Road, Fort Walton Beach. The property is currently zoned R 2 District with a FLUM designation of MDR and contains 3.14 acres more or less. District: 3. RESULT: ADOPTED [4 TO 0] MOVER: Wayne Harris, Commissioner District 1 SECONDER: Bill Roberts, Commissioner District 3 AYES: Wayne Harris, Bill Roberts, Don Amunds, David Parisot AWAY: James Campbell 4. Dino Villani/Public Safety a. Request consideration and staff direction concerning renewal of the annual contract with Panhandle Animal Welfare Society, Inc. for animal control services in Okaloosa County. District: All. Okaloosa County Board of Commissioners Page 7 Printed 9/18/2012 Regular Meeting Minutes September 18, 2012 RESULT: ADOPTED [4 TO 0] MOVER: Wayne Harris, Commissioner District 1 SECONDER: David Parisot, Commissioner District 2 AYES: Wayne Harris, Bill Roberts, Don Amunds, David Parisot AWAY: James Campbell b. Request approval of and authorize the Chairman to execute an agreement with Dr. Christopher D. Tanner for his service as the Medical Director of the Public Safety Department as required by state statute. District: All. RESULT: ADOPTED [4 TO 0] MOVER: David Parisot, Commissioner District 2 SECONDER: Wayne Harris, Commissioner District 1 AYES: Wayne Harris, Bill Roberts, Don Amunds, David Parisot AWAY: James Campbell 5. Jeff Littrell/Water & Sewer a. Request approval of and authorize the Chairman to execute Task Order #62 for the Water & Sewer Department with Constantine Engineering for general assistance professional and technical services. District: All. RESULT: ADOPTED [4 TO 0] MOVER: Wayne Harris, Commissioner District 1 SECONDER: Bill Roberts, Commissioner District 3 AYES: Wayne Harris, Bill Roberts, Don Amunds, David Parisot AWAY: James Campbell b. Request approval of and authorize the Chairman to execute Task Order #63 for the Water & Sewer Department with Constantine Engineering for assistance with response to the Sunshine State One-Call of Florida system. District: All. RESULT: ADOPTED [4 TO 0] MOVER: David Parisot, Commissioner District 2 SECONDER: Bill Roberts, Commissioner District 3 AYES: Wayne Harris, Bill Roberts, Don Amunds, David Parisot AWAY: James Campbell B&C c. Request approval of and authorize the Chairman to execute Task Order #64 for the Water & Sewer Department with Constantine Engineering for subsurface utility engineering services. District: All. Okaloosa County Board of Commissioners Page 8 Printed 9/18/2012 Regular Meeting Minutes September 18, 2012 d. Request approval of and authorize the Chairman to execute an Interagency Agreement with the Ocean City-Wright Fire Control District for fire protection services at the Arbennie Pritchett Water Reclamation facility which is on Federal land outside of the Fire District service area. District: All. RESULT: ADOPTED [4 TO 0] MOVER: Bill Roberts, Commissioner District 3 SECONDER: David Parisot, Commissioner District 2 AYES: Wayne Harris, Bill Roberts, Don Amunds, David Parisot AWAY: James Campbell 6. Greg Donovan/Airports a. Request approval of the award of a contract for construction of the Remote Over-Night Apron High Mast Lighting project at Northwest Florida Regional Airport to Bill Smith Electric, Inc. District: All. RESULT: ADOPTED [4 TO 0] MOVER: David Parisot, Commissioner District 2 SECONDER: Wayne Harris, Commissioner District 1 AYES: Wayne Harris, Bill Roberts, Don Amunds, David Parisot AWAY: James Campbell b. Request approval of the award of a contract for construction of the Rehabilitate Runway 14-32 project at Destin Airport to C.W. Roberts Contracting. District: All. RESULT: ADOPTED [4 TO 0] MOVER: Wayne Harris, Commissioner District 1 SECONDER: Bill Roberts, Commissioner District 3 AYES: Wayne Harris, Bill Roberts, Don Amunds, David Parisot AWAY: James Campbell c. Request approval of a one year contract renewal for Public Financial Management, Inc. for financial advisory services to the Airports Department. District: All. Okaloosa County Board of Commissioners Page 9 Printed 9/18/2012 Regular Meeting Minutes September 18, 2012 RESULT: ADOPTED [4 TO 0] MOVER: Bill Roberts, Commissioner District 3 SECONDER: David Parisot, Commissioner District 2 AYES: Wayne Harris, Bill Roberts, Don Amunds, David Parisot AWAY: James Campbell d. Request approval of and authorize the Chairman to execute Task Order No. 11 with Reynolds Smith and Hills, Inc. for professional construction phase services for the rehabilitation of Runway 14-32 project at Destin Airport. District: All. RESULT: ADOPTED [4 TO 0] MOVER: David Parisot, Commissioner District 2 SECONDER: Bill Roberts, Commissioner District 3 AYES: Wayne Harris, Bill Roberts, Don Amunds, David Parisot AWAY: James Campbell e. Request approval of Task Order No. 11 with Kimley-Horn and Associates for professional design through bid services for the new baggage handling system and explosive detection systems at Northwest Florida Regional Airport. District: All. RESULT: ADOPTED [4 TO 0] MOVER: David Parisot, Commissioner District 2 SECONDER: Wayne Harris, Commissioner District 1 AYES: Wayne Harris, Bill Roberts, Don Amunds, David Parisot AWAY: James Campbell f. Request approval of a grant offer from the Federal Aviation Administration for rehabilitation of the north public parking lot at Northwest Florida Regional Airport. District: All. RESULT: ADOPTED [4 TO 0] MOVER: Wayne Harris, Commissioner District 1 SECONDER: David Parisot, Commissioner District 2 AYES: Wayne Harris, Bill Roberts, Don Amunds, David Parisot AWAY: James Campbell 7. John Hofstad/Public Works a. Informational presentation concerning mosquito control and West Nile Virus response and status. District: All. Okaloosa County Board of Commissioners Page 10 Printed 9/18/2012 Regular Meeting Minutes September 18, 2012 RESULT: ADOPTED [4 TO 0] MOVER: Wayne Harris, Commissioner District 1 SECONDER: David Parisot, Commissioner District 2 AYES: Wayne Harris, Bill Roberts, Don Amunds, David Parisot AWAY: James Campbell b. Request consideration and staff direction concerning a request to modify the intersection of White Point Road & Woodlands Drive to a four-way stop. District: 5. RESULT: ADOPTED [4 TO 0] MOVER: Wayne Harris, Commissioner District 1 SECONDER: David Parisot, Commissioner District 2 AYES: Wayne Harris, Bill Roberts, Don Amunds, David Parisot AWAY: James Campbell c. Request consideration and staff direction concerning implementation of the 1+1+1 enhanced recycling program in Okaloosa County. District: All. RESULT: ADOPTED [4 TO 0] MOVER: Bill Roberts, Commissioner District 3 SECONDER: David Parisot, Commissioner District 2 AYES: Wayne Harris, Bill Roberts, Don Amunds, David Parisot AWAY: James Campbell d. Request consideration and staff direction concerning the use of Constitutional Gas Tax reserve funds for material for repairs to North County roads damaged during recent rain events. District: 1&3. RESULT: ADOPTED [4 TO 0] MOVER: Bill Roberts, Commissioner District 3 SECONDER: Wayne Harris, Commissioner District 1 AYES: Wayne Harris, Bill Roberts, Don Amunds, David Parisot AWAY: James Campbell e. Request approval of and authorize the Chairman to execute Task Order No. 65 with HDR Engineering, Inc. to perform design work associated with the Florida Department of Environmental Protection 319 grant for stormwater projects in the Gap Creek Drainage Basin. District: All. Okaloosa County Board of Commissioners Page 11 Printed 9/18/2012 Regular Meeting Minutes September 18, 2012 RESULT: ADOPTED [4 TO 0] MOVER: Wayne Harris, Commissioner District 1 SECONDER: David Parisot, Commissioner District 2 AYES: Wayne Harris, Bill Roberts, Don Amunds, David Parisot AWAY: James Campbell f. Request approval of and authorize the Chairman to execute Task Order No. 4 with Hatch Mott MacDonald for development of an addendum to the Public Works Stormwater Master Plan. District: All. RESULT: ADOPTED [4 TO 0] MOVER: David Parisot, Commissioner District 2 SECONDER: Wayne Harris, Commissioner District 1 AYES: Wayne Harris, Bill Roberts, Don Amunds, David Parisot AWAY: James Campbell VIII. Old Business 1. Board discussion and direction concerning process approval, and consideration of the Sheriff’s request for disbursement of State Law Enforcement Trust Funds. This item is tabled from the September 4, 2012 meeting. RESULT: ADOPTED [4 TO 0] MOVER: Wayne Harris, Commissioner District 1 SECONDER: David Parisot, Commissioner District 2 AYES: Wayne Harris, Bill Roberts, Don Amunds, David Parisot AWAY: James Campbell Pocket item: Signature on insurance contracts motion for approval by Wayne Harris; second Bill Roberts, approved. Okaloosa County adheres to the Americans with Disabilities Act and will make reasonable modifications for access to this meeting upon request. Please call the County Administrator’s Office at (850) 651-7515 to make a request. For Hearing Impaired, Dial 1-800-955-8771 (TDD), and 1-800-955- 8770 (Voice). Requests must be received at least 48 hours in advance of the meeting in order for Okaloosa County to provide the requested service. Okaloosa County Board of Commissioners Page 12 Printed 9/18/2012