Okaloosa County School Board — Regular Meeting, September 23, 2013

Monday, September 23, 2013 Regular Meeting School District Administration Building Fort Walton Beach, Florida 6:00 p.m. 1. Opening of Meeting Subject : 1.1 Invocation offered by Melissa Thrush Meeting : Sep 23, 2013 - Regular Meeting Type : Procedural 1. Opening of Meeting Subject : 1.2 Pledge of Allegiance led by Dewey Destin Meeting : Sep 23, 2013 - Regular Meeting Type : Procedural 1. Opening of Meeting Subject : 1.3 Call to Order by the Chairman Meeting : Sep 23, 2013 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Sep 23, 2013 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda Public Content A board member may request an item be removed from the Consent Agenda for more information or moved to the Discussion Agenda to be voted on separately. Following any corrections, additions, or deletions, the Board will approve the Agenda. Motion & Voting Motion to approve the Agenda Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 5. Personnel Appointments Subject : 5.1 Appointment of Route Coordinator, Transportation North, recommended by the Superintendent for approval. Meeting : Sep 23, 2013 - Regular Meeting Type : Action Budgeted : Yes Budget Source : Transportation North Salary Budget Recommended Action : Motion to approve the appointment of Route Coordinator, Transportation North. Motion & Voting Motion to approve the appointment of Mary Stephens to the position of Route Coordinator, Transportation North. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 6. Committee and Staff Reports Subject : 6.1 In-County Travel paid for the period of August 22 - September 4, 2013, presented by Rita R. Scallan, Chief Financial Officer Meeting : Sep 23, 2013 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of August 22 - September 4, 2013, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Aug 22 - Sep 4.pdf (15 KB) 6. Committee and Staff Reports Subject : 6.2 Out-of-County Travel paid for the period of August 22 - September 4, 2013, presented by Rita R. Scallan, Chief Financial Officer Meeting : Sep 23, 2013 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of August 22 - September 4, 2013, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Aug 22 - Sep 4.pdf (14 KB) 6. Committee and Staff Reports Subject : 6.3 Update on Meeting Class Size Requirements in Okaloosa Couny Schools, presented by Marcus Chambers, Assistant Superintendent of Curriculum, and Steve Horton, High School Director. Meeting : Sep 23, 2013 - Regular Meeting Type : Information Public Content Mr. Chambers and Mr. Horton will present to the Board an update on meeting Class Size requirements in Okaloosa County Schools. File Attachments Class Size - fall timeline 2013-2014 (3).pdf (291 KB) Class Size 9-19 Final.pdf (97 KB) 7. Consent Agenda Subject : 7.1 Approval of the Minutes of the Workshop Meeting of September 5, 2013, and the Minutes of the Regular Meeting of September 9, 2013, as recommended by the Superintendent for approval. Meeting : Sep 23, 2013 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 23, 2013 Recommended Action : Motion to approve the Minutes of the Workshop Meeting of September 5, 2013, and the Minutes of the Regular Meeting of September 9, 2013. Public Content The minutes, with any changes recommended by Board Members, must be approved by the Board. File Attachments 9-5-2013 Workshop DRAFT.pdf (163 KB) 9-9-2013 Meeting DRAFT.pdf (198 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.2 Revision of the Pupil Progression Plan: Academic District Honors Recognition, presented by Cathy Thigpen and recommended by the Superintendent for approval. Meeting : Sep 23, 2013 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 23, 2013 Fiscal Impact : No Recommended Action : Approval to revise the Pupil Progression Plan: Academic District Honors Recognition Section. Public Content The revisions include a recommendation that the Gerald B. Gill Award and Maryann Foreman Awards be presented at each high school to a senior student rather than one senior student being selected countywide and being recognized at the Anne T. Mitchell Senior Academic Honors Assembly. Sharon Gill Jones (Gerald Gill Award) and Jim Foreman (Maryann Foreman Award) are both in agreement to moving the recognition of the recipient to their individual school and they agree that no overall winner will be determined. Revisions to the Academic District Honors Recognition section of the Pupil Progression Plan are attached. . File Attachments Honors Graduate revision for PPP 9-13.pdf (171 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.3 Florida School Boards Association Annual Dues for 2013-2014, presented by Rodney Walker, Chairman, and recommended by the Superintendent for approval. Meeting : Sep 23, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $21,766.00 Budgeted : Yes Budget Source : School Board Department Budget, General Funds Recommended Action : Motion to approve payment of Florida School Board Association Dues for 2013-2014 in the amount of $21,766.00. Public Content Renewal of Florida School Board Association Annual Dues for 2013-2014. File Attachments FSBA Invoice.pdf (455 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.4 Appropriation of District 2 School Board Member Capital Outlay Funds to Fort Walton Beach High School for protective netting in the amount of $1,930.00, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : Sep 23, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,930.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Fort Walton Beach High School for protective netting in the amount of $1,930.00. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Fort Walton Beach High School for installation of protective netting at Riggs Stadium. Cost includes the netting (quote attached), $600.00 for metal poles, and $200.00 for cement and clips, for a total of $1,930.00.. File Attachments FWBHS Protective Netting Quote.pdf (33 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.5 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 23, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by the SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 9-23-13.pdf (10 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.6 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 23, 2013 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 23, 2013 Absolute Date : Sep 23, 2013 Fiscal Impact : Yes Dollar Amount : $5,585.27 Budgeted : No Budget Source : N/A Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments September 23, 2013 - Donations.pdf (12 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.7 Permission to pay a Materials and Supplies Stipend to qualified Adult  Vocational Teachers, Behavior Analysts, Occupational Therapists, Physical Therapists, School Psychologists, Social Workers, and Staffing Specialists, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 23, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $14,043.90 Budgeted : No Budget Source : Various General Fund itinerant projects, Fixed Charges (in lieu of Federal), and Workforce Development. Recommended Action : Motion to approve payment of a Materials and Supplies Stipend to qualified Adult Vocational Teachers, Behavior Analysts, Occupational Therapists, Physical Therapists, School Psychologists, Social Workers, and Staffing Specialists. Public Content The District has distributed stipends for materials and supplies to eligible PreK-12 classroom teachers and other specific instructional staff pursuant to Florida Statutes 1012.71(1). The funding source is provided by the State through the Florida Teachers Classroom Supply Assistance Program categorical allocation. The State does not provide funding for Adult Vocational Teachers, Behavior Analysts, Occupational Therapists, Physical Therapists, School Psychologists, Social Workers, and Staffing Specialists. Based on past practice, the District recommends that eligible employees in the above referenced positions, which are ineligible pursuant to F.S. 1012.71(1), receive a stipend equivalent to the amount distributed to eligible Florida Teachers Classroom Supply Assistance Program positions. The proposed stipends will be funded from various General Fund itinerant projects, Fixed Charges (in lieu of Federal), and Workforce Development. The estimated total cost is $14,043.90. These employees shall use the stipend for the purpose of purchasing materials and supplies consistent with the rules and requirements of the Florida Teachers Classroom Supply Assistance Program. The amounts to be distributed are as follows: Employees working 4.50 hours or more per day = $277.00 Employees working 3.75 to 4.59 hours per day = $138.50 File Attachments BA MatSup Stipend 13-14.pdf (85 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.8 Educational Program Support Agreement Extension between The School Board of Okaloosa County, Florida and the Doolittle Institute, Inc. presented by Dr. Bill Smith, Director of Facilities, and  recommended by the Superintendent for approval. Meeting : Sep 23, 2013 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 23, 2013 Absolute Date : Sep 23, 2013 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the extension of the term of the original Educational Program Support Agreement dated September 24, 2012, for a period of one (1) year, effective October 1, 2013 through October 31, 2014. Public Content A request to extend the term of the Educational Support Agreement between The School Board of Okaloosa County, Florida and the Doolittle Institute, Inc. for a period of one (1) year from October 1, 2013, and ending October 31, 2014. The support agreement is for the purpose of providing educational and training programs for the STEMM Center students and teachers. File Attachments Doolittle Contract Extension Agreement September 2013.pdf (9 KB) Educational Program Support Agreement with Doolittle Institute, September 2012.pdf (1,133 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.9 Vehicle Maintenance and Repair Agreement between the School Board of Okaloosa County and Liza Jackson Preparatory School, Inc., presented by Jay McInnis, Program Director for Transportation, and recommended by the Superintendent for approval. Meeting : Sep 23, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Vehicle Maintenance and Repair Agreement between the School Board of Okaloosa County and Liza Jackson Preparatory School, Inc. Public Content This agreement provides tor the regular maintenance and inspection of Liza Jackson Preparatory School buses by the District's Transportation Department. Liza Jackson Preparatory School will pay to the School Board the amount of $45 per hour for all labor performed on the buses plus the cost of all parts installed on the buses in the course of maintenance and repair. File Attachments Vehicle Maintenance and Repair Agreement-Liza Jackson Prep.pdf (1,879 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.10 Vehicle Maintenance and Repair Agreement between the School Board of Okaloosa County and Okaloosa Academy, Inc., presented by Jay McInnis, Program Director for Transportation, and recommended by the Superintendent for approval. Meeting : Sep 23, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Vehicle Maintenance and Repair Agreement between the School Board of Okaloosa  County and Okaloosa Academy, Inc. Public Content This agreement provides for the regular maintenance and inspection of Okaloosa Academy buses by the District's Transportation Department. Okaloosa Academy will pay to the School Board the amount of $45 per hour for all labor performed on the buses plus the cost of all parts installed on the buses in the course of maintenance and repair. File Attachments Vehicle Maintenance and Repair Agreement-Okaloosa Academy.pdf (1,883 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.11 Vehicle Maintenance and Repair Agreement between the School Board of Okaloosa County and Northwest Florida State College, presented by Jay McInnis, Program Director  for Transportation, and recommended by the Superintendent for approval. Meeting : Sep 23, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Vehicle Maintenance and Repair Agreement between the School Board of Okaloosa County and Northwest Florida State College. Public Content This agreement provides tor the regular maintenance and inspection of Northwest Florida State College buses by the District's Transportation Department. Northwest Florida State College will pay to the School Board the amount of $45 per hour for all labor performed on the buses plus the cost of all parts installed on the buses in the course of maintenance and repair. File Attachments Vehicle Maintenance and Repair Agreement-NWF State College.pdf (1,891 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.12 Vehicle Maintenance and Repair Agreement between the School Board of Okaloosa County and AMIkids Emerald Coast, Inc., presented by Jay McInnis, Program Director for Transportation, and recommended by the Superintendent for approval. Meeting : Sep 23, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Vehicle Maintenance and Repair Agreement between the School Board of Okaloosa County and AMIkids Emerald Coast, Inc. Public Content This agreement provides tor the regular maintenance and inspection of AMIkids buses by the District's Transportation Department. AMIkids will pay to the School Board the amount of $45 per hour for all labor performed on the buses plus the cost of all parts installed on the buses in the course of maintenance and repair. File Attachments Vehicle Maintenance and Repair Agreement-AMIkids.pdf (966 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.13 School Affiliation Agreement between the School Board of Okaloosa County and Fort Walton Beach Medical Center to provide clinical learning experience to students participating in the practical nursing program, presented by Al Gardner, Principal of CHOICE High School and Technical Center, and recommended by the Superintendent for approval. Meeting : Sep 23, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the School Affiliation Agreement between the School Board of Okaloosa County and Fort Walton Beach Medical Center to provide clinical learning experience to students participating in the practical nursing program. Public Content This agreement provides the opportunity for students enrolled in the practical nursing program at CHOICE High School and Technical Center to receive clinical learning experience through the application of knowledge and skills in actual patient-centered situations at Fort Walton Beach Medical Center. For additional information, please contact Sarah Myers, Practical Nursing Program Director, CHOICE Technical Center, at 833-3544. File Attachments FWBMC School Affiliation Agreement 2013-2014.pdf (112 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.14 Agreements between the School Board of Okaloosa County and School-to-Work program providers to provide career experience opportunities to eligible students, presented by Melody Sommer, Program Director, Exceptional Student Education, and recommended  by the Superintendent for approval. Meeting : Sep 23, 2013 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 24, 2013 Absolute Date : Sep 24, 2013 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve agreements between the School Board of Okaloosa County and the following providers to provide career experience opportunities to eligible students participating in the School-to-Work program: City of Fort Walton Beach, The Flower Basket, Okaloosa Grain, Salvation Army, and Uncle Bill's Family Restaurant. Public Content The School-to-Work Program through Exceptional Student Education provides career experience opportunities for eligible students. The following providers participate in the School-to-Work program: City of Fort Walton Beach, The Flower Basket, Okaloosa Grain, Salvation Army, and Uncle Bill's Family Restaurant. File Attachments school to work agreements for 9 23 2013.pdf (874 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.15 Authorization for the Superintendent to be the Board's designee for approval of Access Agreements for Provision of School Based Services Pursuant to 1003.572, Florida Statutes By Parent Provided Professionals, presented by Melody Sommer, Program Director, Exceptional Student Education, and recommended by the Superintendent for approval. Meeting : Sep 23, 2013 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 24, 2013 Absolute Date : Sep 24, 2013 Fiscal Impact : No Budgeted : No Recommended Action : Motion to authorize the Superintendent to be the Board's designee for approval of Access Agreements for Provision of School Based Services Pursuant to 1003.572, Florida Statutes By Parent Provided Professionals. Public Content Request approval for the Superintendent to be the Board's designee for approval of Access Agreements. File Attachments Access Agreement.pdf (1,225 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.16 Renewal of Tag-On Bid RFB 12-11 Print Shop Paper, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 23, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 9121 Print Shop Recommended Action : Motion to approve the renewal of tag-on bid RFB 12-11 Print Shop Paper through Santa Rosa County School Board. The original one (1) year contract was approved by our Board on November 13, 2012. Santa Rosa County has extended this contract for an additional two (2) year period, expiring October 24, 2015. We are asking the Board to approve the bid through October 24, 2015. Pricing is based on fixed price and will be paid from general funds, project 9121, Print Shop. Public Content Requesting renewal of tag-on bid RFB 12-11 Print Shop Paper through Santa Rosa County School Board. The original one (1) year contract was approved by our Board on November 13, 2012. Santa Rosa County has renewed this contract for an additional two (2) year period, expiring October 24, 2015. We are asking the Board to approve the bid through October 24, 2015. Pricing is based on fixed price and will be paid from general funds, project 9121, Print Shop. A copy of the tabulation is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments RFB 12-11 tab.pdf (267 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.17 Tag-On Bid: 3316RC Two-Way Hand-Held Radios for School Use, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 23, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Fixed Price Bid Recommended Action : Motion to approve tagging on to Marion County School Board bid 3316RC Two-Way Hand-Held Radios for School Use, based on fixed item pricing. The vendors are Ashtin Communications, Inc. and First Communications, Inc. The term of the contract is September 28, 2013 through September 27, 2014. Public Content Tag on to Marion County School Board bid 3316RC Two-Way Hand-Held Radios for School Use, based on fixed item pricing. The vendors are Ashtin Communications, Inc. and First Communications, Inc. The term of the contract is September 28, 2013 through September 27, 2014. Copies of the approved documents are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments TAG-ON-MARION CO..pdf (270 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.18 Tag-On Bid: ITB 1210282 Cafeteria Food and Nutrition Consultant, presented by Vince Windham, Program Director, Purchasing, and  recommended by the Superintendent for approval. Meeting : Sep 23, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds Recommended Action : Motion to approve tagging on to Orange County Public Schools bid 1210282 Cafeteria and Food Nutrition Consultant, based on fixed pricing, to be used on an as needed basis, and paid from Federal funds. The vendor is TCB Consulting, LLC and the term of contract is January 25, 2013 through January 24, 2015. Public Content Request approval to tag on to Orange County Public Schools bid 1210282 Cafeteria and Food Nutrition Consultant, based on fixed pricing, to be used on an as needed basis, and paid from Federal funds. The vendor is TCB Consulting, LLC and the term of contract is January 25, 2013 through January 24, 2015. A copy of the award documents are attached. For additional information, please contact Richard D. Norris, Specialist, Food Services at (850) 301-3020. File Attachments TAG-ON BID-ORANGE CO.pdf (32 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.19 ITB 14-02 Paper for Offices & Classrooms, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 23, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : No Budget Source : Fixed Prices Recommended Action : Motion to approve the committee's recommendation to award ITB 14-02 Paper for Offices & Classrooms to Gulf Coast Office Products, based on fixed pricing. The term of the contract is October 14, 2013 through October 13, 2016. Orders will be placed on an as needed basis throughout the term of the contract. Public Content Requesting approval of the committee's recommendation to award ITB 14-02 Paper for Offices & Classrooms to Gulf Coast Office Products, based on fixed pricing. The term of the contract is October 14, 2013 through October 13, 2016. Orders will be placed on an as needed basis throughout the term of the contract. A copy of the tabulation and recommendation is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments ITB-14-02_TAB.pdf (39 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.20 6A 1.012(11)(a) Service Agreement #14-57 Patrick McGreevy, PH.D., P.A. and Associates, presented by Vince Windham, Program Director, Purchasing, and presented by the Superintendent for approval. Meeting : Sep 23, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $15,750.00 Budgeted : Yes Budget Source : General Funds, Project 2018, Itinerant TCHS Autistic Program Recommended Action : Motion to approve Service Agreement #14-57 between Patrick McGreevy, PH.D., P.A. and Associates and The School Board of Okaloosa County, FL, on behalf of the ESE Department. The Provider is a Board Certified Behavior Analyst who will visit several classrooms to provide hands-on consultation and training for teachers of students with limited communication or are nonverbal. The Provider will be paid an amount not to exceed $15,750.00. Funds will be paid from general funds, project 2018, Itinerant TCHS Autistic Program. The term of the Agreement is October 7, 2013 through March 12, 2014. Public Content Service Agreement #14-57 between Patrick McGreevy, PH.D., P.A. and Associates and The School Board of Okaloosa County, FL. The Provider is a Board Certified Behavior Analyst who will visit several classrooms to provide hands-on consultation and training for teachers of students with limited communication or are nonverbal. The Provider will be paid $1,750.00 per day for up to a total of nine (9) days, for a total contract amount not to exceed $15,750.00. Funds will be paid from general funds, project 2018, Itinerant TCHS Autistic Program. The term of the Agreement is October 7, 2013 through March 12, 2014. A copy of the Agreement is attached. For additional information , please contact Melody Sommer, Program Director, ESE at (850) 833-5899. File Attachments SA# 14-57.pdf (84 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.21 Service Agreement #14-56 Brent Purcell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 23, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $4,500.00 Budgeted : Yes Budget Source : Internal Funds, Band Boosters Recommended Action : Motion to approve Service Agreement #14-56 between Brent Purcell and The School  Board of Okaloosa County, FL, on behalf of Destin Middle School. The Provider will provide private and group instruction with beginning, intermediate and advanced band percussion students. The Provider will be paid an amount not exceed $4,500 and the funds will be paid through Internal Funds, Band Boosters. The term of the Agreement is September 24, 2013 through June 2, 2014. Public Content Service Agreement 14-56 between Brent Purcell and The School Board of Okaloosa County, FL. The Provider will provide private and group instruction with beginning, intermediate and advanced band percussion students. The Provider will be paid $30.00 per hour for up to 150 hours, for a total not to exceed $4,500 and the funds will be paid through Internal Funds, Band Boosters. The term of the Agreement is September 24, 2013 through June 2, 2014. A copy of the Agreement is attached. For additional information, please contact Courtney Murie, Band Director, Destin Middle School, at (850) 833-7655. File Attachments SA# 14-56.pdf (45 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.22 Service Agreement #14-58 Matthew Fossa, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 23, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $4,500.00 Budgeted : Yes Budget Source : Internal Funds, Band Boosters Recommended Action : Motion to approve Service Agreement #14-58 between Matthew Fossa and The School Board of Okaloosa County, FL, on behalf of Niceville High School. The Provider will provide instruction to double reed students, as well as Master Class opportunities, coach All State/All County auditioners and prepare senior college auditioners. The Provider will be paid an amount not to exceed $4,500.00 and the funds will be paid from internal funds, Band Boosters. The term of the Agreement is September 24, 2013 through May 30, 2014. Public Content Service Agreement #14-58 between Matthew Fossa and The School Board of Okaloosa County, FL. The Provider will provide instruction to double reed students, as well as Master Class opportunities, coach All State/All County auditioners and prepare senior college auditioners. The Provider will be paid $50.00 per hour for a total of ninety (90) hours, for a total contract amount not to exceed $4,500.00 and the funds will be paid from internal funds, Band Boosters. The term of the Agreement is September 24, 2013 through May 30, 2014. A copy of the Agreement is attached. For additional information, please contact Daniel Wooten, Band Director, Niceville HS, at (850) 833-4114. File Attachments SA# 14-58.pdf (46 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.23 Annual Agreement for Charter Bus Services between  The School Board of Okaloosa County, FL and Hotard Coaches, presented by Vince Winham, Program Director, Purchasing, and recommended by the Supervisor for approval. Meeting : Sep 23, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : No Budget Source : Varies Recommended Action : Motion to approve the Annual Agreement for Charter Bus Services between The School Board of Okaloosa County, FL and Hotard Coaches. Services will be used on an as needed basis by all schools, PTO, athletic boosters, band booster, and other support organizations that provide direct support for student activities. The contract dates are September 24, 2013 through June 30, 2014. A copy of the Agreement is attached. Public Content Annual Agreement for Charter Bus Services between The School Board of Okaloosa County, FL and Hotard Coaches. Services will be used on an as needed basis by all schools, PTO, athletic boosters, band booster, and other support organizations that provide direct support for student activities. The contract dates are September 24, 2013 through June 30, 2014. A copy of the Agreement is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments HOTARD COACHES.pdf (365 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.24 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent for Operations, and recommended by the Superintendent for approval. Meeting : Sep 23, 2013 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 23, 2013 Absolute Date : Sep 23, 2013 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve attendance waivers as presented. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.25 Employment Separations, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 23, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the employment separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments Employee Separations 9-23-13.pdf (36 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.26 Reinstatement of sick leave due to line-of-duty illness/injury/medical examination, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 23, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve reinstatement of sick leave due to line-of-duty illness/ injury/medical examination. Public Content The purpose of this item is to reinstate sick leave to employees who became ill or injured while at work due to their line-of-duty. Daniel Davis, Custodial Services, 7.5 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.27 Leave Without Pay, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 23, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve leave with out pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.28 Personnel recommendations, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 23, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of people who have been hired or transferred in the instructional and educational support positions or hired as a substitute. File Attachments Substitute New Hires Board Report 9-23-2013.pdf (39 KB) September 23 2013 ED Support Board Report.pdf (119 KB) September 23 2013 Instructional Board Report.pdf (126 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.29 Cleared certification requirements and issuance of contracts for the 2013-2014 school year, presented by Karen Peek, Program Director of Teacher Evaluation/ Certification, and recommended by the Superintendent for approval. Meeting : Sep 23, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Superintendent's recommendation to issue contracts to the attached list  of teachers who have cleared certification requirements. Public Content The attached list of teachers have cleared their certification requirements and are eligible to receive their contracts for the 2013-2014 school year. Therefore, it is the recommendation of the Superintendent they receive their contracts. File Attachments CLEARED PROV 9-23-13.pdf (73 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.30 Out-of-Field Report for the 2013-2014 school year, presented by Karen Peek, Program Director of Teacher Evaluation/Certification, and recommended by the Superintendent for approval. Meeting : Sep 23, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Superintendent's recommendation to approve the list of Out-of-Field teachers presented. Public Content The attached list of teachers have been place in classes for which they do not have the required certification. The State requires these teachers be reported to the Board as being Out-of-Field. File Attachments 2013-14 FALL OOF Board Report.pdf (88 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject :  7.31 Extension of Agreement between the School Board of Okaloosa County and Florida State University for the placement of practicum and student teachers, presented by Karen Peek, Program Director of Teacher Evaluation and Certification, and recommended by the Superintendent for approval. Meeting : Sep 23, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the extension of the agreement between the School Board Of Okaloosa County and Florida State University for the placement of practicum and student teachers, effective September 27, 2013 through July 14, 2014. Public Content Attached is the letter of extension of the agreement between the School Board of Okaloosa County and Florida State University for the placement of practicum and student teachers, effective September 27, 2013 through July 14, 2014.. File Attachments Florida State Signed Agreement.pdf (211 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.32 Extension of Agreement between the School Board of Okaloosa County and Western Governor University for the placement of practicum and student teachers, presented by Karen Peek, Program Director of Teacher Evaluation and Certification, and recommended by the Superintendent for approval. Meeting : Sep 23, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the extension of the agreement between the School Board of Okaloosa County and Western Governor University for the placement of practicum and student teachers, effective September 13, 2013 through July 1, 2014. Public Content Attached is the letter of extension of the agreement between the School Board of Okaloosa County and Western Governor University for the placement of practicum and student teachers, effective September 13, 2013 through July 1, 2014. File Attachments Western Gov Signed Agreement.pdf (241 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.33 Extension of Agreement between the School Board of Okaloosa County and Northwest Florida State College for the placement of practicum and student teachers, presented by Karen Peek, Program Director of Teacher Evaluation and Certification, and recommended by the Superintendent for approval. Meeting : Sep 23, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the extension of agreement between the School Board of  Okaloosa County and Northwest Florida State College for the placement of practicum and student teachers, effective September 27, 2013 through July 1, 2014. Public Content Attached is the letter of extension of the agreement between the School Board of Okaloosa County and Northwest Florida State College for the placement of practicum and student teachers, effective September 27, 2013 through July 1, 2014. File Attachments NWFSC Signed Agreement.pdf (31 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.34 Agreement of clinical and field-based experiences between the School Board of Okaloosa County and Fort  Hays State University, presented by Karen Peek, Program Director of Teacher Evaluation and Certification, and recommended by the Superintendent for approval. Meeting : Sep 23, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the agreement of clinical and field-based experiences between the School Board of Okaloosa County and Fort Hays State University. Public Content Most teachers claim and research supports the fact that the most important elements in their professional education were the school experiences found in student teaching (Guyton & McIntyre, 1990). Student teaching is the culminating experience in a teacher education program. This experience has a significant impact on the student teacher who must juggle the responsibilities of teaching while establishing and developing relationships with one or more cooperating teachers and a university supervisor. Approval of this agreement will allow placement of practicum and/or student teachers from Fort Hays State University in Okaloosa County schools. Field experiences in the Okaloosa County School District will, hopefully, prepare these students to be best equipped to become our own future educators. File Attachments Ft. Hayes Signed Agreement.pdf (322 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.35 Okaloosa County School District's 2013-2014 Professional Development Master In-Service Plan presented by, Denise Vinson, Professional Development Specialist, and recommended by the Superintendent for approval. Meeting : Sep 23, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Okaloosa County School District 2013-2014 Professional Development Master In-Service Plan. Public Content Annually the District Professional Development System’s Master In- service Plan is due for renewal. Currently the Master In-service Plan, a component of the District Professional Development Plan, will undergo extensive revisions this school year to align it the redesigned district professional development plan. At such time, the revised version will be resubmitted for school board approval. Submission at this time is keep the district in compliance with Florida Statutes and School Board rule which require the district to maintain a Master In-service Plan. Respectfully, I am requesting the Approval Letter be signed by the School Board Chairperson and the Superintendent after approval. File Attachments Approval letter MIP 2013 (2).pdf (56 KB) MIP 2013 ALL.pdf (1,764 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.36 Okaloosa County School District Professional Development Plan for the 2013-2014 School Year, presented by Denise Vinson, Professional Development Specialist, and recommended by the Superintendent for approval. Meeting : Sep 23, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Okaloosa County School District Professional Development Plan for the 2013-2014 School Year. Public Content The District Professional Development Plan has undergone extensive revisions guided by the FLDOE Technical Assistance Development Sessions and Technical Assistance Papers. Respectfully submitted for board approval is the revised district professional development. File Attachments District Professional Development Plan OKALOOSA 2013.pdf (913 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.37 Florida DOE Project Application for District Evaluation System Monitoring, presented by Karen Peek, Program Director of Teacher Evaluation and Certification, and recommended by the Superintendent for approval. Meeting : Sep 23, 2013 - Regular Meeting Type : Action (Consent) Dollar Amount : $80,000.00 Budgeted : Yes Budget Source : Race To The Top Recommended Action : Motion to approve the the Florida DOE Project Application for District Evaluation Systems Monitoring. Public Content The goal of the Okaloosa County School District is to ensure a valid and reliable method for teacher evaluation by implementing the district-developed Charlotte Danielson Framework for Teaching (2007). The district has been diligent in monitoring Race to the Top funds and has used these funds to establish an effective evaluation system which supports teacher growth and improvement. Training in the evaluation process and continued calibration practice in scoring teacher performance with the adopted district rubric are essential to effective implementation. The $80,000.00 supplemental funding provided via the District Evaluation Systems Monitoring grant will be used to expand this initiative. File Attachments District Evaluation Systems Monitoring Grant Narrative.pdf (287 KB) DOC092413grant.pdf (69 KB) Copy of District Evaluation Systems Monitoring Grant Budget Info.pdf (114 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.38 School Safety & Security Best Practices With Their Associated Indicators 2012-2013 School Safety and Security Self-Assessment Form, presented by Andy Johnson, Specialist for Safe Schools, Health & Athletics, and recommended by the Superintendent for approval. Meeting : Sep 23, 2013 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 23, 2013 Absolute Date : Sep 23, 2013 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the School Safety & Security Best Practices With Their Associated Indicators 2012-2013 School Safety and Security Self-Assessment Form to be sent to the State Department of Education. Public Content The Office of Program Policy Analysis and Government Accountability (OPAGGA) Report is a Self Assessment for the Okaloosa County School District's Safety and Security Best Practices. This annual report includes safety policies and procedures that are currently in place within multiple departments of the school district. File Attachments OPPAGA Report 9-2013.pdf (727 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.39 School Volunteer Lists, presented by Kaye McKinley, Deputy Superintendent, and recommended by the Superintendent for approval. Meeting : Sep 23, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the School Volunteer Lists as presented Public Content New lists of approved school volunteers by school presented for Board approval. File Attachments School Volunteers August 2013.pdf (1,165 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.40 Approval of the Consent Agenda Meeting : Sep 23, 2013 - Regular Meeting Type : Action (Consent) Recommended Action :  Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Public Content Following any corrections, additions, or deletions, the Board will approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent for approval. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting : Sep 23, 2013 - Regular Meeting Type : Action 12. Attorney's Business Subject : 12.1 Consideration of recommendations, updates,  requests, and pending legal matters Meeting : Sep 23, 2013 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 13. Superintendent's Business Subject : 13.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Sep 23, 2013 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Superintendent's Business Subject : 13.2 Out-of-State Student Trip Requests Meeting : Sep 23, 2013 - Regular Meeting Type : Information Public Content Attached is a list of out-of-state student trip requests approved by the Superintendent. File Attachments Field Trip Report Form mtg. 9.23.13.pdf (145 KB) 14. Board Members' Announcements/Request for Information Subject : 14.1 Board Members' Announcements/Request for Information Meeting : Sep 23, 2013 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 15. Public Hearing - 6:15 p.m. Subject : 15.1 Public Hearing for approval of revised School Board Policy 11-17 Use of Facilities, presented by Arden Farley, Program Director of Equity, and recommended by the Superintendent for approval. Meeting : Sep 23, 2013 - Regular Meeting Type : Action Recommended Action : Motion to approve revised School Boad Policy 11-17 Use of Facilities. Public Content The Board will receive public input and consider approval of the proposed amendment to current rule 11-17 Use of Facilities which will incorporate the requirements of the Boy Scouts of America Equal Access Act, 34 C.F.R. 108.6. The proposed amendment provides for groups affiliated with the Boy Scouts of America or officially affiliated with any other patriotic youth group listed in title 36 of the United States Code equal access to school facilities before or after school hours. File Attachments 11-17 Use of Facilities-Rev.pdf (34 KB) Motion & Voting Motion to approve revised School Boad Policy 11-17 Use of Facilities. Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 16. Adjournment Subject : 16.1 Adjournment of the meeting by the Chairman Meeting : Sep 23, 2013 - Regular Meeting Type : Procedural 17. Public Notices Subject : 17.1 Public Notice Meeting : Sep 23, 2013 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110. 17. Public Notices Subject : 17.2 Notice of Public Hearing Meeting : Sep 23, 2013 - Regular Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on September 23, 2013, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. The purpose of the Hearing is to receive public input and consider approval of: 1) Revised School Board Policy 11-17 Use of Facilities Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Any person requiring special accommodation at this Meeting because of a disability or physical impairment should contact the Superintendent at the School Board Administration Building at (850) 833-3110, prior to this Meeting.