Okaloosa County School Board — Regular Meeting, February 8, 2021

Monday, February 8, 2021 Regular Meeting School District Central Administration Complex Niceville, Florida Training Room 6:00 p.m. Invocation offered by Dr. Scott Hohn, Trinity United Methodist Church Pledge of Allegiance led by Lamar White *************************************************** NOTICE This Board Meeting is being live-streamed for the convenience of the public at http://www.okaloosaschools.com/district/sb/meetings/2021. A separate seating area has been set aside for the press and public who are in attendance at the meeting in accordance with social distancing guidelines as provided by the Centers for Disease Control and Prevention (CDC). *************************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Feb 8, 2021 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Feb 8, 2021 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Recognitions: Item 3.1 Recognition of Colonel Daniele Mastroberti, representing the Consulate General of Italy in Miami, in appreciation of the renewal of the partnership and funding for the Italian program in the Okaloosa County School District through 2023 is deleted, and is re-scheduled to February 22, 2021. Superintendent's Human Resources Recommendations: Added item 9.12 Employee Suspension; Discussion Agenda: Added item 10.2, 2021-2022 FSBA Master Board Program Intent to Participate Agreement. Board Members Announcements/Requests: Moved item 15.1, 2021-2022 FSBA Master  Board Program Intent to Participate Agreement, to Discussion Agenda. Motion & Voting Motion to approve the Agenda as amended: Recognitions: Item 3.1 Recognition of Colonel Daniele Mastroberti, representing the Consulate General of Italy in Miami, in appreciation of the renewal of the partnership and funding for the Italian program in the Okaloosa County School District through 2023 is deleted, and is re-scheduled to February 22, 2021. Superintendent's Human Resources Recommendations: Added item 9.12 Employee Suspension; Discussion Agenda: Added item 10.2, 2021-2022 FSBA Master Board Program Intent to Participate Agreement. Board Members Announcements/Requests: Moved item 15.1, 2021-2022 FSBA Master Board Program Intent to Participate Agreement, to Discussion Agenda. Motion by Lamar White, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 3. Recognitions Subject : 3.1 Deleted - Recognition of Colonel Daniele Mastroberti, representing the Consulate General of Italy in Miami, in appreciation of the renewal of the partnership and funding for the Italian program in the Okaloosa County School District through 2023, presented Superintendent Chambers Meeting : Feb 8, 2021 - Regular Meeting Type : Recognition Public Content The renewal of the Memorandum of Understanding between the Consulate General of Italy in Miami and the School Board of Okaloosa County was approved by the Board in June. The District's continued partnership, which is approved through 2023, allows students at Bluewater Elementary School, Ruckel Middle School, and Niceville High School to participate in Italian courses. The program funds teacher salaries and resources and also provides ongoing support for the Italian teachers. The Italian program is an asset to our District’s World Languages curriculum. Representing the Consulate General of Italy in Miami is Colonel Daniele Mastroberti, Italian Senior National Representative, Italian Training Supervisor, and Commander of the Italian F-35 Joint Strike Fighter Pilot Program at Eglin Air Force Base. 6. Public Comment Subject : 6.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Feb 8, 2021 - Regular Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 Florida Education Finance Program (FEFP) Full-Time Equivalent (FTE) Students and Student Transportation Audit for Fiscal Year Ended June 30, 2019, Report No. 2021-091, January 2021, presented by Rita R. Scallan, Chief Financial Officer. Meeting : Feb 8, 2021 - Regular Meeting Type : Information Public Content The Auditor General of the State of Florida has issued Report No. 2021-091, January 2021, Florida Education Finance Program (FEFP) Full-Time Equivalent (FTE) Students and Student Transportation for Fiscal Year Ended June 30, 2019. The Auditor General requests that this report be presented to the District School Board at its next meeting and that it be filed as a part of the public records of the Board, making mention of this fact in the minutes of the Board. Motion to approve the State of Florida Audit Report No. 2021-091, January 2021. File Attachments Attestation Examination-Report 2021-091-January 2021.pdf (1,407 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 In-County Travel paid for the period of January 7 – 21, 2021, presented by Rita R. Scallan, Chief Financial Officer Meeting : Feb 8, 2021 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of January 7 – 21, 2021, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Jan 7 - 21.pdf (18 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 Out-of-County Travel paid for the period of January 7 – 21, 2021, presented by Rita R. Scallan, Chief Financial Officer Meeting : Feb 8, 2021 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of January 7 – 21, 2021, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Jan 7 - 21.pdf (13 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.4 Quarterly Report: Short Term Facility Use Contracts and Lease Agreements Under the $5,000 Threshold, presented by Vince Windham, Program Director, Purchasing. Meeting : Feb 8, 2021 - Regular Meeting Type : Information Public Content This report contains information regarding Short Term Facility Use Contracts and Lease Agreements entered into by the district or schools at a valve less than $5,000 for the fourth quarter of 2020, October through December. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments CONTRACT LEASES - OCT-DEC 2020.pdf (34 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.5 Quarterly Report: Service Agreements Under the $5,000 Threshold for Internal and Budgetary Funds, presented by Vince Windham, Program Director, Purchasing. Meeting : Feb 8, 2021 - Regular Meeting Type : Information Public Content This report contains information regarding Service Agreements entered into by district schools at a value less than the $5,000 threshold for Internal and Budgetary Funds for the fourth quarter of 2020, October through December. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments S.A. s UNDER THRESHOLD- OCTOBER THRU DECEMBER 2020.pdf (83 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Feb 8, 2021 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Student Disciplinary Hearing of January 21, 2021; Minutes of Workshop Meeting of January 21, 2021; Minutes of Regular Meeting of January 25, 2021, recommended by the Superintendent for approval. Meeting : Feb 8, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 08, 2021 Absolute Date : Feb 08, 2021 Recommended Action : Motion to approve the Minutes of the Student Disciplinary Hearing of January 21, 2021; Minutes of Workshop Meeting of January 21, 2021; Minutes of Regular Meeting of January 25, 2021. File Attachments 1-21-2021 Workshop - DRAFT.pdf (244 KB) 1-25-2021 Meeting - DRAFT.pdf (247 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.3 Appropriation of District 1 School Board Member Capital Outlay Funds to Lewis School for Assistant Principals' office flooring in the amount of $2,368.20, presented by Lamar White and recommended by the Superintendent for approval. Meeting : Feb 8, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 08, 2021 Absolute Date : Feb 08, 2021 Fiscal Impact : Yes Dollar Amount : $2,368.20 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Lewis School for Assistant Principals' office flooring in the amount of $2,368.20. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Lewis School for Assistant Principals' office flooring in the amount of $2,368.20. File Attachments Lewis MS AP Office.pdf (269 KB) Lewis Elem AP's Office.pdf (269 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.4 Appropriation of District 2 School Board Member Capital Outlay Funds to Lewis School for Principal's office flooring in the amount of $2,097.75, presented by Marti Gardner and recommended by the Superintendent for approval. Meeting : Feb 8, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 08, 2021 Absolute Date : Feb 08, 2021 Fiscal Impact : Yes Dollar Amount : $2,097.75 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Lewis School for Principal's office flooring in the amount of $2,097.75. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Lewis School for Principal's office flooring in the amount of $2,097.75. File Attachments Lewis - Flooring Principal's Office.pdf (269 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.5 Appropriation of District 3 School Board Member Capital Outlay Funds to Lewis School for Guidance Counselors' office flooring in the amount of $2,157.28, presented by Linda Evanchyk and recommended by the Superintendent for approval. Meeting : Feb 8, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 08, 2021 Absolute Date : Feb 08, 2021 Fiscal Impact : Yes Dollar Amount : $2,157.28 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Lewis School for Guidance Counselors' office flooring in the amount of $2,157.28. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Lewis School for Guidance Counselors' office flooring in the amount of $2,157.28. File Attachments Lewis School - Guidance Office.pdf (297 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.6 Appropriation of District 3 School Board Member Capital Outlay Funds to Baker School for track and field high jump pad in the amount of $1,937.25, presented by Linda Evanchyk and recommended by the Superintendent for approval. Meeting : Feb 8, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 08, 2021 Absolute Date : Feb 08, 2021 Fiscal Impact : Yes Dollar Amount : $1,937.25 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Baker School for track and field high jump pad in the amount of $1,937.25. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Baker School for track and field high jump pad in the amount of $1,937.25. The remaining cost in the amount of $1,937.25 will be paid with District 4 School Board Member Capital Outlay Funds. File Attachments Baker School - Track & Field pad.pdf (219 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.7 Appropriation of District 4 School Board Member Capital Outlay Funds to Baker School for track and field high jump pad in the amount of $1,937.25, presented by Tim Bryant and recommended by the Superintendent for approval. Meeting : Feb 8, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 08, 2021 Absolute Date : Feb 08, 2021 Fiscal Impact : Yes Dollar Amount : $1,937.25 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Baker School for track and field high jump pad in the amount of $1,937.25. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Baker School for track and field high jump pad in the amount of $1,937.25. The remaining cost in the amount of $1,937.25 will be paid with District 3 School Board Member Capital Outlay Funds. File Attachments Baker School - Track & Field pad.pdf (219 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.8 Appropriation of District 4 School Board Capital Outlay Funds to Lewis School for clinic flooring in the amount of $1,491.40, presented by Tim Bryant and recommended by the Superintendent for approval. Meeting : Feb 8, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 08, 2021 Absolute Date : Feb 08, 2021 Fiscal Impact : Yes Dollar Amount : $1,491.40 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Capital Outlay Funds to Lewis School for clinic flooring in the amount of $1,491.40. Public Content District 4 School Board Capital Outlay Funds will be appropriated to Lewis School for clinic flooring in the amount of $1,491.40. File Attachments Lewis School Flooring for Clinic.pdf (269 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.9 Appropriation of District 5 School Board Member Capital Outlay Funds to Plew Elementary School for projectors in the amount of $766.00,  presented by Diane Kelley and recommended by the Superintendent for approval. Meeting : Feb 8, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 08, 2021 Absolute Date : Feb 08, 2021 Fiscal Impact : Yes Dollar Amount : $766.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Plew Elementary School for projectors in the amount of $766.00. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Plew Elementary School for projectors in the amount of $766.00. File Attachments Plew - Projector Quote 1-25.pdf (67 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.10 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 8, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,000.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve Schools Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2021-02-08.pdf (413 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.11 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Feb 8, 2021 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 2.8.21.pdf (117 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.12 Authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of $52,059.00 to Charter Schools presented by Rita R. Scallan, Chief Financial Officer,  and recommended by the Superintendent for approval. Meeting : Feb 8, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 08, 2021 Absolute Date : Feb 08, 2021 Fiscal Impact : Yes Dollar Amount : $52,059.00 Budgeted : No Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds and make a payment in the amount of $52,059.00 to Charter Schools. Public Content The District received its second Voucher for Impact Aid Section 7003 Payments for the 2021 Claiming Year (Claim Filed January 2020) in the following amounts: Section Date Amount 7003(b) 1/21/2021 $1,549,678.00 7003(d) 1/25/2021 172,124.00 Total $1,721,802.00 The charter schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2021 claiming year. The calculation for the 2021 claiming year is based on the number of eligible student cards submitted during the 2019-2020 school year. The payments to these schools are as follows: Charter School Amount Okaloosa Academy $ 3,003.00 NWFSC Collegiate High School 11,800.00 Liza Jackson Preparatory School 37,256.00 Total $52,059.00 File Attachments Agenda - Fed Impact Aid 2021 Pmt 2 02082021.pdf (233 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.13 Finance Department - Transition Staff Reorganization, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 8, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 08, 2021 Absolute Date : Feb 08, 2021 Fiscal Impact : Yes Dollar Amount : $119,179.00 Budgeted : No Budget Source : General Fund Recommended Action : Motion to approve the Finance Department-Transition Staff Reorganization. Public Content The Finance Department will see several Senior Staff Members retire over the next few years. In order to ensure continuity in the delivery of services and provide a seamless transition, as retirements occur, it is recommended to add a Clerk position in Payroll and a Specialist position in Budgeting. Request authorization to fund and hire the Payroll Clerk position effective January 3, 2022 and the Specialist position effective this current fiscal year. File Attachments Finance Restructure 2.08.2021.pdf (453 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.14 ITB 21-07 Purchase and Installation of Flooring at Okaloosa Technical College, and the Use of FY 2020-2021 Capital Outlay Project Contingency Funds to temporarily fund the project, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 8, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $36,700.00 Budgeted : Yes Budget Source : FY 2020-2021 Capital Outlay Project Contingency Funds temporarily, until insurance proceeds are received. Recommended Action : Motion to approve the committee's recommendation of award for ITB 21- 07 Purchase and Installation of Flooring at Okaloosa Technical College, and the Use of FY 2020-2021 Capital Outlay Project Contingency dollars to temporarily fund the project in the amount of $36,700.00. Public Content Request approval of the committee's recommendation of award for ITB 21-07 Purchase and Installation of Flooring at Okaloosa Technical College and the Use of FY 2020-2021 Capital Outlay Project Contingency dollars to temporarily fund the project until insurance proceeds are received. The awarded vendor is The Flooring Authority in the amount of $36,700.00. Copies of the award tabulation and bid solicitation are attached. For additional information, please contact Kelly Hayes, Principal, Okaloosa Technical College, at (850) 833-3500. File Attachments ITB 21_07 TAB.PDF (134 KB) ITB 21-07.pdf (1,701 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.15 Service Agreement #21-67 Morgan Molina, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 8, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,500.00 Budgeted : Yes Budget Source : Internal Funds, Band Boosters Recommended Action : Motion to approve Service Agreement #21-67 Morgan Molina for an amount not to exceed $7,500.00, effective February 9, 2021 through June 12, 2021. Public Content Request approval of Service Agreement #21-67 between Morgan Molina and The School Board of Okaloosa County, FL, on behalf of Niceville High School, to provide Brass and Woodwind Clinician Services for the Niceville High School Band. The Provider will be paid $1,500.00 per month for up to five (5) months (February-June), for a total contract amount not to exceed $7,500.00. Funds will be paid from Internal Funds, Band Boosters. The contract is effective February 9, 2021 through June 12, 2021. A copy of the agreement is attached. For additional information, please contact Dan Wooten, Band Director, Niceville HS, at (850) 833-4114. File Attachments SA# 21-67.PDF (286 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.16 Sale and Disposal of Surplus Property, presented by Steve Bolton, Program Director, Maintenance, and recommended by the Superintendent for approval. Meeting : Feb 8, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 08, 2021 Absolute Date : Feb 08, 2021 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus lists dated February 8, 2021. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated February 8, 2021. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159. File Attachments Surplus Property list for February 8, 2021 Board Meeting.pdf (415 KB) Surplus Property Food Services list for February 8, 2021 Board Meeting.pdf (410 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Feb 8, 2021 - Regular Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 121738 105310 104570 119376 For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Feb 8, 2021 - Regular Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). DROP Start Employee Name EID Position Location Date Heath, Franklin 105164 Teacher Meigs MS 2/1/2021 Benton, Charles 110713 Site Based Tech Maintenance 7/1/2021 For more information, contact Lee Hale at 850-833-5801 9. Superintendent's Human Resources Recommendations Subject : 9.3 Out-of-Field Report for the 2020- 2021 school year, presented by Karen Peek, Program Director, Professional Services and recommended by the Superintendent for approval. Meeting : Feb 8, 2021 - Regular Meeting Type : Action Recommended Action : Motion to approve the Out-of-Field Report for the 2020-2021 school year. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Karen Peek for additional information, 833-5857. File Attachments Subject Out-of Field Board Report for 2-8-2021 Board Mtg - Final.pdf (123 KB) ESOL Out-of Field Board Report for 2-8-2021 Board Mtg - Final.pdf (180 KB) Reading Out-of Field Board Report for 2-8-2021 Board Mtg - Final.pdf (180 KB) Motion & Voting Motion to approve the Out-of-Field Report for the 2020-2021 school year. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.4 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 8, 2021 - Regular Meeting Type : Action Preferred Date : Feb 08, 2021 Absolute Date : Feb 08, 2021 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments February 8, 2021 Separations Board Report, Public.pdf (40 KB) Motion & Voting Motion to approve employee separations. Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.5 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 8, 2021 - Regular Meeting Type : Action Preferred Date : Feb 08, 2021 Absolute Date : Feb 08, 2021 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments February 8, 2021 Instructional New Hire Board Report.pdf (206 KB) February 8, 2021 Support Personnel New Hire Board Report.pdf (209 KB) February 8, 2021 Substitute New Hire Board Report.pdf (99 KB) Motion & Voting Motion to approve personnel recommendations. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.6 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 8, 2021 - Regular Meeting Type : Action Preferred Date : Feb 08, 2021 Absolute Date : Feb 08, 2021 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801. File Attachments February 8, 2021 Transfer Board Report.pdf (222 KB) Motion & Voting Motion to approve employee transfers. Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.7 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 8, 2021 - Regular Meeting Type : Action Preferred Date : Feb 08, 2021 Absolute Date : Feb 08, 2021 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 3 days: EID# 101376 For more information, contact Lee Hale at 833-5801. Motion & Voting Motion to approve the suspension of employee without pay. Motion by Linda Evanchyk, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.8 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 8, 2021 - Regular Meeting Type : Action Preferred Date : Feb 08, 2021 Absolute Date : Feb 08, 2021 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 3 days: EID# 105310 For more information, contact Lee Hale at 833-5801. Motion & Voting Motion to approve the suspension of employee without pay. Motion by Marti Gardner, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.9 Employee Termination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 8, 2021 - Regular Meeting Type : Action Preferred Date : Feb 08, 2021 Absolute Date : Feb 08, 2021 Recommended Action : Motion to approve the employee termination. Public Content Recommend employee #121886 be terminated for violation of School Board Policy 04-32, 07-03, 08-09 and 12-03. For more information, contact Lee Hale at 850-833-5801. Motion & Voting Motion to approve the employee termination. Motion by Lamar White, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.10 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 8, 2021 - Regular Meeting Type : Action Preferred Date : Feb 08, 2021 Absolute Date : Feb 08, 2021 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Destiny Ward, Richbourg, 7.5hrs Chumuckla Coward, Wright Elementary, 3.5hrs Monica Caforio, Richbourg, 8hrs Tracey Heiden, Northwood Elementary, 25hrs For more information, contact Lee Hale at 850-833-5801. Motion & Voting Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.11 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 8, 2021 - Regular Meeting Type : Action Preferred Date : Feb 08, 2021 Absolute Date : Feb 08, 2021 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. Motion & Voting Motion to approve leave without pay. Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.12 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 8, 2021 - Regular Meeting Type : Action Preferred Date : Feb 08, 2021 Absolute Date : Feb 08, 2021 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay: EID#114994 For additional information, contact Lee Hale at 833-5801. Motion & Voting Motion to approve the suspension of employee without pay. Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 10. Discussion Agenda Subject : 10.1 Items Moved from the Consent Agenda (if any) Meeting : Feb 8, 2021 - Regular Meeting Type : Action 10. Discussion Agenda Subject : 10.2 FSBA 2021-2022 Master Board Program Meeting : Feb 8, 2021 - Regular Meeting Type : Action, Discussion Recommended Action : Motion to approve the 2021-2022 FSBA Master Board Program Intent to Participate Agreement. Public Content The Master Board Program features a skills-based curriculum to strengthen the leadership team’s ability to work effectively, efficiently, and collectively as a governance group while maintaining a focus on student achievement and factors contributing to the success of schools. This leadership curriculum is designed to offer meaningful learning sessions concentrating on student achievement through the five components of the FSBA Governance Model. A total of 20 hours of leadership training is delivered on site by an FSBA facilitator, over a 12-month period, for a fee of $4,500. No travel is involved and FSBA provides meals. The 2021-2022 Intent to Participate Agreement is attached. For additional information, please contact the School Board Office, 833-5895. File Attachments 2021-2022 Master Board Program - Revised Intent to Participate Agreement.pdf (863 KB) 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Feb 8, 2021 - Regular Meeting Type : Action, Information 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Feb 8, 2021 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Feb 8, 2021 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Moved to Discussion Agenda - FSBA 2021-2022 Master Board Program Meeting : Feb 8, 2021 - Regular Meeting Type : Discussion, Information Public Content The Master Board Program features a skills-based curriculum to strengthen the leadership team’s ability to work effectively, efficiently, and collectively as a governance group while maintaining a focus on student achievement and factors contributing to the success of schools. This leadership curriculum is designed to offer meaningful learning sessions concentrating on student achievement through the five components of the FSBA Governance Model. A total of 20 hours of leadership training is delivered on site by an FSBA facilitator, over a 12-month period, for a fee of $4,500. No travel is involved and FSBA provides meals. The 2021-2022 Intent to Participate Agreement is attached. For additional information, please contact the School Board Office, 833-5895. File Attachments 2021-2022 Master Board Program - Intent to Participate Agreement.pdf (863 KB) 15. Board Members' Announcements/Request for Information Subject : 15.2 Board Members' Announcements/Request for Information Meeting : Feb 8, 2021 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Feb 8, 2021 - Regular Meeting Type : Information 17. Public Hearing - 6:15 p.m. Subject : 17.1 Public Hearing for Adoption of Amended Fiscal Year 2020-2021 Notice of Tax for School Capital Outlay, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 8, 2021 - Regular Meeting Type : Action Preferred Date : Feb 08, 2021 Absolute Date : Feb 08, 2021 Recommended Action : Motion to Approve Amended Fiscal Year 2020-2021 Notice of Tax for School Capital Outlay. Public Content The School Board advertised a Notice of Tax for School Capital Outlay for fiscal year 2020-2021 in the Northwest Florida Daily Newspaper on July 24, 2020, as part of the Preliminary & Tentative Budget. A public hearing and School Board approval was granted at the July 27, 2020 meeting. Subsequently, the half cent sales tax referendum was approved by the voters of Okaloosa County which has enabled the School District to purchase additional buses beyond the ten (10) buses originally advertised. As a result, the School District is proposing to purchase a total of 40 buses for fiscal year 2020-2021, an increase of 30 buses for the current fiscal year. The proposed purchase of thirty (30) additional buses requires the School Board to advertise an Amended Notice Of Tax for School Capital Outlay and hold a public hearing to adopt the amended project list. The public hearing must be held not less than 2 days nor more than 5 days after the day the advertisement is first published. The Amended Notice was published in the Northwest Florida Daily Newspaper on February 4, 2021 and a Public Hearing is being held on February 8, 2021 at 6:15 p.m. at the Okaloosa County School District Central Administrative Complex, 202 Highway 85 North, Niceville, Florida 32578 which is compliant with the Florida Department of Revenue Truth In Millage Laws. File Attachments Proposed Amended Notice of Tax School Capital Outlay FY 2020-2021 -2-8-2021.pdf (62 KB) Motion & Voting Motion to Approve Amended Fiscal Year 2020-2021 Notice of Tax for School Capital Outlay. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 18. Adjournment Subject : 18.1 Adjournment of the meeting by the Chairman Meeting : Feb 8, 2021 - Regular Meeting Type : 19. Public Notices Subject : 19.1 Notice of Workshop Meeting : Feb 8, 2021 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on February 4, 2021, beginning at 9:00 a.m. This meeting will be open to the press and public. 19. Public Notices Subject : 19.2 Notice of Public Hearing Meeting : Feb 8, 2021 - Regular Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on (date), beginning at (time) p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. The purpose of the Hearing is to receive public input and consider approval of the proposed amendment to the projects funded from Capital Outlay Taxes. Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. File Attachments Amended Notice of Tax School Capital Outlay FY 2020-2021.pdf (62 KB) 19. Public Notices Subject : 19.3 Public Notice Meeting : Feb 8, 2021 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.