Okaloosa County School Board — Workshop Meeting, February 5, 2015

Thursday, February 5, 2015 Workshop Meeting School District Administration Building Fort Walton Beach, Florida 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Invocation offered by Dewey Destin Meeting : Feb 5, 2015 - Workshop Meeting Type : Procedural 1. Opening of Meeting Subject : 1.2 Pledge of Allegiance led by Mary Beth Jackson Meeting : Feb 5, 2015 - Workshop Meeting Type : Procedural 1. Opening of Meeting Subject : 1.3 Call to Order by the Chairman Meeting : Feb 5, 2015 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Feb 5, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Deleted - Committee and Staff Report 6.3 Northwest Florida State College Collegiate High School Financial Statements for June 30, 2014 and 2013 Public Content A board member may request an item be removed from the Consent Agenda for more information or moved to the Discussion Agenda to be voted on separately. Following any corrections, additions, or deletions, the Board will approve the Agenda. 5. Personnel Appointments Subject : 5.1 Appointment of Curriculum Specialist, recommended by the Superintendent for approval. Meeting : Feb 5, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Curriculum Specialist. 5. Personnel Appointments Subject : 5.2 Appointment of Assistant Principal I, Crestview High School, recommended by the Superintendent for approval. Meeting : Feb 5, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant Principal I, Crestview High School. 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of January 8 - 21, 2015, presented by Rita R. Scallan, Chief Financial Officer Meeting : Feb 5, 2015 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of January 8 - 21, 2015, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Jan 8 - 21.pdf (20 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of January 8 - 21, 2015, presented by Rita R. Scallan, Chief Financial Officer Meeting : Feb 5, 2015 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of January 8 - 21, 2015, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Jan 8 - 21.pdf (13 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Deleted - Northwest Florida State College Collegiate High School - A Charter School and Restricted Fund of Northwest Florida State College - Financial Statements for June 30, 2014 and 2013 Meeting : Feb 5, 2015 - Workshop Meeting Type : Information Public Content In accordance with Chapter 10.850, Rules of the Auditor General, which governs the conduct of charter schools and similar entity audits performed in the State of Florida, the governing body of the charter school shall make annual progress reports to the Sponsor. The annual audit of the charter school shall be conducted by an independent public accountant licensed to practice public accounting in the State of Florida, and the charter school's independently audited financial statements shall be included in this report, along with other information required pursuant to section 229.592, Florida Statues. The audit report is provided to the School Board of Okaloosa County for review and retained in the School Boards permanent records. The firm of Mauldin & Jenkins Certified Public Accountants, LLC, performed the audit for Northwest Florida State College Collegiate High School. 6. Committee and Staff Reports (Workshop Only) Subject : 6.4 Update on School Board Meeting Locations, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Feb 5, 2015 - Workshop Meeting Type : Discussion, Information Public Content Staff will provide an update on locations for School Board Meetings. File Attachments Crestview Courthouse and Streaming (2) 2-9-2015 Bd Meeting.pdf (204 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Feb 5, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Public Content Following any corrections, additions, or deletions, the Board will approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent for approval. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of Student Disciplinary Hearings of January 22, 2015; Minutes of Workshop Meeting of January 22, 2015; and Minutes of Regular Meeting of January 26, 2015, recommended by the Superintendent for approval. Meeting : Feb 5, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Student Disciplinary Hearings of January 22, 2015; Minutes of Workshop Meeting of January 22, 2015; and Minutes of Regular Meeting of January 26, 2015. Public Content The minutes of Board meetings must be approved by the Board. File Attachments 1-22-2015 Workshop DRAFT.pdf (167 KB) 1-26-2015 Meeting DRAFT.pdf (162 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 2 School Board Member Capital Outlay Funds to Bruner Middle School for portable radios in the amount of $2,979.20, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : Feb 5, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,979.20 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Bruner Middle School for portable radios in the amount of $2,979.20. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Bruner Middle School for portable radios in the amount of $2,979.20. File Attachments Radio Quote-Bruner MS.pdf (160 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Reappropriation of District 4 School Board Member Capital Outlay funds to Laurel Hill School in the amount of $8,500.00 for video surveillance equipment, iPads and computers, to a new project to purchase data projector mounts, portable radios, and iPads, in the amount of $8,500.00, presented by Cathy Thigpen and recommended by the Superintendent for approval. Meeting : Feb 5, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $8,500.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the reappropriation of District 4 School Board Member Capital Outlay funds to Laurel Hill School in the amount of $8,500.00 for video surveillance equipment, iPads and computers, to a new project to purchase data projector mounts, portable radios, and iPads. Public Content Laurel Hill School has requested that District 4 School Board Member Capital Outlay funds in the amount of $8,500.00 appropriated for repair and updating of video surveillance equipment and to purchase iPads and classroom computers be re-appropriated to a new project for the purchase of data projector mounts, portable radios, and iPads. File Attachments Laurel Hill Request Memo.pdf (46 KB) Laurel Hill-Capital Outlay Quotes.pdf (307 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 5, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,224.44 Budgeted : Yes Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 2-9-15.pdf (10 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 5, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 09, 2015 Absolute Date : Feb 09, 2015 Fiscal Impact : Yes Dollar Amount : $10,363.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments February 9, 2015 - Donations.pdf (62 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Internal Funds checking account revisions due to closure of First National Bank of Crestview submitted by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 5, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Internal Funds checking account revisions due to the closure of First National Bank of Crestview Public Content Per School Board Policy 2-8(A), the School Board shall approve all depositories of School Board funds, including school internal accounts. Depositories must be banks, savings and loan associations, and credit unions which are authorized to conduct business in Florida pursuant to Chapter 280, Florida Statutes. On Friday, January 16, 2015, First National Bank of Crestview, Crestview, FL, was closed by the Officer of the Comptroller of the Currency. Subsequently, the Federal Deposit Insurance Corporation (FDIC) was named Receiver. No advance notice is given to the public when a financial institution is closed. All deposit accounts have been transferred to First NBC Bank, New Orleans, LA. The First National Bank of Crestview branches have reopened as First NBC Bank. The following schools are requesting to keep their current checking accounts with First NBC Bank, New Orleans, LA: • Antioch Elementary School • Baker School • Bob Sikes Elementary School • Crestview High School • Davidson Middle School • Laurel Hill School • Northwood Elementary School • Richbourg School • Riverside Elementary School • Shoal River Middle School Southside Center is requesting to change its Internal Funds checking account to Trustmark Bank due to convenience and customer service. Statutory Authority: Section 230.22(2), Florida Statutes File Attachments !FNB Changes 2015-01-26.pdf (3,356 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Request to advertise a public hearing for adoption of a revised job description for Athletic Director, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 5, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to authorize the advertisement of a public hearing for adoption of a revised job description for Athletic Director. Public Content Approval is being requested to advertise a public hearing for adoption of a revised job description for the position of Athletic Director. The job description has been updated to reflect the administrative duties and pay scale changes that took place in the 1997/1998 negotiations moving Athletic Directors to the non-bargaining unit. File Attachments Athletic Director-redlined.pdf (57 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Administrative Salary Schedule, Fiscal Year 2014-2015, REVISED January 20, 2015, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 5, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 09, 2015 Absolute Date : Feb 09, 2015 Fiscal Impact : No Budgeted : No  Recommended Action : Motion to approve the Administrative Salary Schedule, Fiscal Year 2014-2015, REVISED January 20, 2015. Public Content The position of an Athletic Director is paid based on the Administrative Salary Schedule. Inadvertently, the job title name of Athletic Director was not reflected on the Administrative Salary Schedule on paygrade 7 as it should have been. Therefore, Fiscal Year 2014-2015 Administrative Salary Schedule has been REVISED to reflect the inclusion of Athletic Director on Pay Grade 7. File Attachments Admin Salary Schedule FY 2014-2015 Revision for Approval 2015-01-20.pdf (87 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Affiliation Agreement between the School Board of Okaloosa County and 195 Mattie M. Kelly Boulevard Operations, LLC d/b/a Destin Health Care and Rehabilitation Center to provide clinical experience to students in the LPN Program at CHOICE High School and Technical Center, presented by Sarah Myers, LPN Program Director, and recommended by the Superintendent for approval. Meeting :  Feb 5, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Affiliation Agreement between the School Board of Okaloosa County and 195 Mattie M. Kelly Boulevard Operations, LLC d/b/a Destin Health Care and Rehabilitation Center to provide clinical experience to students in the LPN Program at CHOICE High School and Technical Center. Public Content Destin Health Care and Rehabilitation Center will provide clinical experience to students enrolled in the Practical Nursing Program at CHOICE High School and Technical Center. File Attachments LPN Affiliation Agreement-Destin Health Care & Rehab Center.pdf (896 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Independent Contractor Service Agreement between the School Board of Okaloosa County and Northwest Florida State College to provide third party evaluation services for the DoDEA SCIENCE Project, presented by Marcus Chambers, Assistant Superintendent of Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting :  Feb 5, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $75,000.00 Budgeted : Yes Budget Source : DoDEA SCIENCE project grant Recommended Action : Motion to approve the Independent Contractor Service Agreement between the School Board of Okaloosa County and Northwest Florida State College to provide third party evaluation services for the DoDEA SCIENCE Project. Public Content This Service Agreement with Northwest Florida State College is to provide third party evaluation services for the DoDEA SCIENCE Project. The Provider will be paid $25,000.00 per contract year for a total contract amount not to exceed $75,000.00 over a three year period if the Agreement is renewed and extended, subject to receipt of grant funding. File Attachments DoDEA Agreement-REVISED 01-23-15.pdf (24 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Republic Services proposal for dumpster and recycling services, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting :  Feb 5, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 09, 2015 Absolute Date : Feb 09, 2015 Fiscal Impact : Yes Budgeted : Yes Recommended Action : Motion to approve the dumpster and recycling services at Destin Middle School and dumpster services at Baker School proposed by Republic Services. Public Content Republic Services has submitted a proposal to provide services for Destin Middle School and Baker School which include a savings at both school sites. Recycling services are available for Destin Middle School. Recycling services are not offered for the Baker area, but a savings is proposed for dumpster services. File Attachments Republic Services proposal.pdf (964 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Tag-On Bid: 15-480-086 Digital Catalog Discounts, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting :  Feb 5, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies-District Wide Bid Recommended Action : Motion to approve tagging on to bid #15-480-086 Digital Catalog Discounts through Pinellas County. Bid offers fixed discount off catalog pricing from multiple vendors' web based catalogs for District wide use. Public Content Request approval to tag on to bid #15-480-086 Digital Catalog Discounts through Pinellas County. Bid offers fixed discount off catalog pricing from multiple vendors' web based catalogs for District wide use. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments 15-480-086 DIGITAL CATALOG DISCOUNTS-TAB.pdf (245 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 ITB 15-09 Telecommunication Services for Wide Area Network (WAN), presented by Vince Windham, Program Director, Purchasing, and  recommended by the Superintendent for approval. Meeting : Feb 5, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 09, 2015 Absolute Date : Feb 09, 2015 Fiscal Impact : Yes Dollar Amount : $144,352.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the committee's recommendation to award ITB 15-09 Telecommunication Services for Wide Area Network (WAN) to Cox Communications Gulf Coast, LLC. in the amount of $133,248.00 and Southern Light, LLC. in the amount of $17,820.00 to provide high- speed, non-wireless telecommunications connectivity district wide. These amounts are based on a 12 month contract period before E-Rate is applied. The contract will be effective July 1, 2015 through June 30, 2016. Public Content Request approval of the committee's recommendation to award ITB 15-09 Telecommunication Services for Wide Area Network (WAN) to Cox Communications Gulf Coast, LLC. in the amount of $133,248.00 and Southern Light, LLC. in the amount of $17,820.00 to provide high-speed, non-wireless telecommunications connectivity district wide. These amounts are based on a 12 month contract period before E-Rate is applied. The contract will be effective July 1, 2015 through June 30, 2016. Funding will be paid from Carver Hill Administrative Complex General funds. A copy of the tabulation and recommendation is attached. For additional information, please contact Eric Mitchell, Director, MIS & IT, at (850) 689-7184. File Attachments ITB15-09_TAB.pdf (447 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 ITB 15-10 Internet Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 5, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 09, 2015 Absolute Date : Feb 09, 2015 Fiscal Impact : Yes Dollar Amount : $21,408.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the committee's recommendation to award ITB 15-10 Internet Services to Cox Communications Gulf Coast. LLC. in the amount of $21,408.00 to provide internet services district wide. This amount is based on a 12 month contract period before E-Rate is applied. The  contract will be effective July 1, 2015 through June 30, 2016. Public Content Request approval of the committee's recommendation to award ITB 15-10 Internet Services to Cox Communications Gulf Coast, LLC. in the amount of $21,408.00 to provide internet services district wide.This amount is based on a 12 month contract period before E-Rate is applied. The contract will be effective July 1, 2015 through June 30, 2016. Funding will be paid from Carver Hill Administrative Complex General funds. A copy of the tabulation and recommendation is attached. For additional information, please contact Eric Mitchell, Director, MIS & IT, at (850) 689-7184. File Attachments ITB15-10_TAB.pdf (37 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Personnel recommendations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 5, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and educational support positions or hired for substitute positions. File Attachments February 9, 2015 Ed Support Board Report.pdf (43 KB) February 9, 2015 Instructional Board Report.pdf (42 KB) Substitute New Hires Board Report 02-05-2015.pdf (37 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Employment Separations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 5, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SeparationsFebruary9th2015.pdf (44 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Reinstatement/ Reimbursement of sick leave due to line-of duty illness/ injury/medical examination, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 5, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement of sick leave due to line-of-duty illness/ injury/medical examination. Public Content The purpose of this item for approval is to reinstate sick leave to employees who became ill or injured while at work while on duty. Donna Bartolo, Human Resources, 8.50 hours Michele Bell, Florosa, 1.00 hour Christina Corthell, Walker, 4.25 hours Elizabeth Haynes, Silver Sands, 12.50 hours Cornelia Rodas-Cabrera, Silver Sands, 7.50 hours Brenda Sanders, Transportation, 37.25 hours Margaret Wolthers, Silver Sands, 7.50 hours Richard Mentlick, Transportation, 19.00 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 5, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Out-of-Field Supplemental Report for the 2014-2015 school year, presented by Karen Peek, Program Director of Teacher Evaluation/Certification, and recommended by the Superintendent for approval. Meeting : Feb 5, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Out-of- Field Supplemental Reprot for the 2014-2015 school year. Public Content The attached list of teachers have been placed in classes for which they do not have the required certification. The State requires these teachers be reported to the Board as being Out-of-Field. File Attachments Second Semester OOF Board Report - Supplemental.pdf (18 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Course Adoptions for the 2015-2016 School Year, presented by Steve Horton, Assistant Superintendent of MIS, and recommended by the Superintendent for approval. Meeting : Feb 5, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 09, 2015 Absolute Date : Feb 09, 2015 Fiscal Impact : No Budgeted : No Budget Source : none Recommended Action : Motion to approve Course Adoption for the 2015-2016 school year. Public Content 2015-2016 Request for Course Adoption File Attachments 2015-2016 REQUEST FOR COURSE ADOPTIONS.pdf (314 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 School Volunteer Lists, presented by Henry Kelley, Program Director, Community Affairs, and recommended by the Superintendent for approval. Meeting : Feb 5, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve School Volunteer Lists as presented. Public Content Attached are School Volunteer Approval Requests from various schools for School Board approval. A sexual offender and predator screening has been conducted through the Florida Department of Law Enforcement on each name. File Attachments Volunteer Requests for 1-2015.pdf (837 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent of Operations, and recommended by the Superintendent for approval. Meeting : Feb 5, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 09, 2015 Absolute Date : Feb 09, 2015 Recommended Action : Motion to approve Attendance Waivers as presented. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.24 Teachers of Critical Languages Program Grant Application submitted by Dr. Anita Choice, Principal, Wright Elementary School, presented by Marti Gardner, Director of Elementary Education, and recommended by the Superintendent for approval. Meeting : Feb 5, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Teachers of Critical Languages Program Grant Application submitted by Dr.  Anita Choice, Principal, Wright Elementary School. Public Content The positive cognitive and academic impact of foreign language instruction in grades k-12 is well supported by educational research. Brain research shows this instruction improves students’ executive control and their ability to focus and listen. Students who take foreign language demonstrate an increase in their confidence and ability to solve complex problems. Additional benefits of foreign language instruction include an increase in college acceptance rates and career marketability. We have an opportunity to apply to offer foreign language instruction in 2015-16 during students’ elective wheel through a teacher exchange program with the U S Department of State. This program offers an opportunity for schools to host an exchange teacher to instruct a critical language in grades K-12. The State Department assumes the cost for the teacher’s salary, insurance and living expenses. At Wright Elementary, we have elected to teach Chinese due to an identified need in government and business. We feel this exchange will also help our students develop cultural competence and enhance their appreciation of our culture and government. The benefits of early foreign language instruction will have a positive impact for our students’ academic success and their future. File Attachments TCLP Application-Wright ES.pdf (169 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting : Feb 5, 2015 - Workshop Meeting Type : Action 9. Construction Program/Owner's Representative's Business Subject : 9.1 Program 5, Task Order No. 9, Fort Walton Beach High  School, Phase 4, HVAC Replacement Project, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Feb 5, 2015 - Workshop Meeting Type : Action Preferred Date : Feb 09, 2015 Recommended Action : Motion to approve the GMP for Program 5, Task Order No.9, for Fort Walton Beach High School, Phase 4, HVAC Replacement Project. Public Content GENERAL SCOPE DESCRIPTION, TASK ORDER #9 FT. WALTON BEACH HIGH SCHOOL PHASE 4 HVAC REPLACEMENT PROJECT This project will consist of an upgrade/replacement of the HVAC systems serving a portion of the 300 and 400 Classroom areas. The area to be modified consists of fifteen (15) Classrooms, the Communications Electrical Room (CER), Teacher’s Lounge, four (4) Restrooms and three (3) associated hallways. The project will be completed during the summer of 2015. Included in the work will be the installation of a new Roof Top HVAC Unit (RTU) to include replacement of all the ductwork and controls. We will also provide new ACT ceilings and light fixtures in the affected areas. The Total Cost of Work for Task Order # 9 (Recap) Jacobs/L-3 Guaranteed Maximum Price (GMP) $ 861,063.00 Pre-GMP Phase Services - Previously Authorized 90,000.00 Owner Direct Purchase (ODP) – HVAC Equipment 45,000.00 Total Cost of Work $ 996,063.00 ---------------------------------------------------------------------------------------------------------------- The validation letter from Faithful + Gould has been received and states that there is a variance of 2.15%, which is within a reasonable range. (See attached) File Attachments Faithful + Gould Program 5 TO#9 validation letter.pdf (187 KB) TO#9 GMP (Prog 5) FWBHS Phase 4 HVAC replacement project.pdf (110 KB) 12. Attorney's Business Subject : 12.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Feb 5, 2015 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 13. Superintendent's Business Subject : 13.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Feb 5, 2015 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Superintendent's Business Subject : 13.2 Out-of-State Student Trip Requests, presented by the Superintendent Meeting : Feb 5, 2015 - Workshop Meeting Type : Information Public Content List of out-of-state student trip requests approved by the Superintendent. File Attachments Out-of-State Student Trip Requests 2-9-2015.pdf (146 KB) 14. Board Members' Announcements/Request for Information Subject : 14.1 Board Members' Announcements/Request for Information Meeting : Feb 5, 2015 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 15. Adjournment Subject : 15.1 Adjournment of the meeting by the Chairman Meeting : Feb 5, 2015 - Workshop Meeting Type : 16. Public Notices Subject : 16.1 Notice of Workshop Meeting : Feb 5, 2015 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Fort Walton Beach Administration Building on February 5, 2015, beginning at 9:00 a.m. This meeting will be open to the press and public. 16. Public Notices Subject : 16.2 Public Notice Meeting : Feb 5, 2015 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110.